Copley Press, Inc. v. Superior Court
Copley Press, Inc. v. Superior Court
Opinion of the Court
We granted review in this case to consider the extent, if any, to which the California Public Records Act (CPRA or Act) (Gov. Code, § 6250 et seq.) requires disclosure to a newspaper publisher of records of the County of San Diego Civil Service Commission (Commission) relating to a peace officer’s administrative appeal of a disciplinary matter. The Court of Appeal held that the trial court erred in denying the disclosure request in its entirety, and ordered the Commission to disclose the requested records, including the name of the peace officer, redacted only to exclude certain written material in the personnel file maintained by the officer’s “employing agency,” as that term is used in Penal Code section 832.8,
Factual and Procedural Background
In January 2003, The Copley Press, Inc. (Copley), which publishes the San Diego Union-Tribune newspaper, learned that the Commission had scheduled a closed hearing in case No. 2003-0003, in which a deputy sheriff of San Diego County (sometimes hereafter referred to as County) was appealing from a termination notice. Copley requested access to the hearing, but the Commission denied the request. After the appeal’s completion, Copley filed several CPRA requests with the Commission asking for disclosure of any documents filed with, submitted to, or created by the Commission concerning the appeal (including its findings or decision) and any tape recordings of the hearing. The Commission withheld most of its records, including the deputy’s name, asserting disclosure exemptions under Government Code section 6254, subdivisions (c) and (k).
Copley then filed in the superior court a petition for a writ of mandate and complaint for declaratory and injunctive relief, seeking access to the remaining records and a declaration that the Commission must hold public hearings unless closure is otherwise justified by law. With the court’s permission, the San Diego Police Officers Association and the San Diego County Sheriffs’ Association (interveners) intervened. On May 14, 2003, the trial court denied relief, citing San Diego Police Officers Assn. v. City of San Diego Civil Service Com. (2002) 104 Cal.App.4th 275 [128 Cal.Rptr.2d 248] (SDPOA) and sections 832.7 and 832.8.
Shortly after the trial court filed its decision, Copley filed two more CPRA requests with the Commission asking for all documents regarding the appeal
Unsatisfied, Copley filed a petition for writ of mandate with the Court of Appeal seeking relief from the trial court’s order of May 14, 2003. It asked for an order requiring the Commission to disclose the deputy’s name and all documents, evidence, and audiotapes from the appeal. It also requested a declaration that the Commission’s denial of access to the appeal hearing and its failure to disclose all hearing materials were unlawful, and an injunction precluding future denials of access.
The Court of Appeal granted partial relief. Regarding disclosure of the Commission’s records, the court first held that the confidentiality provisions of Penal Code section 832.7 “should be imported into the CPRA through” Government Code section 6254, subdivision (k), which provides that the CPRA does not require disclosure of “[r]ecords, the disclosure of which is exempted or prohibited pursuant to federal or state law, including, but not limited to, provisions of the Evidence Code relating to privilege.” The Court of Appeal next reasoned that Penal Code section 832.7’s “confidentiality provision has a fundamental limitation [under Penal Code section 832.8]: it applies only to files maintained by the employing agency of the peace officer,” i.e., “written material maintained in the peace officer’s personnel file or oral testimony that is a recitation from material in that file.” Thus, it “does not apply to information about a peace officer the source of which is other than the employing agency’s file maintained under the individual’s name, even if that information is duplicated in that file.” It does not apply to “[testimony of a percipient witness to events, or from documents not maintained in the personnel file . . . even though that information may be identical to or
The Court of Appeal applied “[a] similar rationale” to reject the Commission’s reliance on Government Code section 6254, subdivision (c), which exempts from disclosure “[personnel, medical, or similar files, the disclosure of which would constitute an unwarranted invasion of privacy.” This provision, the Court of Appeal held, applies only to information that “is within the definitional limitation of Penal Code section 832.8,” i.e., that it be part of a “file maintained ... by [the officer’s] employing agency.” Thus, the Court of Appeal held that the Commission had “erred by relying on [Government Code] section 6254, subdivisions (c) and (k) to reject Copley’s CPRA request in its entirety.” It ordered issuance of a writ directing the trial court to order the Commission “to release its records in appeal Case No. 2003-0003, including the name of the peace officer, redacted only to exclude information within the limited ambit of Penal Code sections 832.7 and 832.8, as defined in [the court’s] opinion.”
We granted interveners’ petition for review.
Discussion
In 1968, the Legislature enacted the CPRA “for the purpose of increasing freedom of information by giving members of the public access to information in the possession of public agencies. [Citation.]” (Filarsky v. Superior Court (2002) 28 Cal.4th 419, 425 [121 Cal.Rptr.2d 844, 49 P.3d 194].) This purpose is evident from the Act’s very first provision, in which “the Legislature . . . declares that access to information concerning the conduct of the people’s business is a fundamental and necessary right of every person in this state.” (Gov. Code, § 6250.) To implement this purpose, the Act provides that “[p]ublic records are open to inspection at all times during the office hours of the state or local agency and every person has a right to inspect any public record, except as hereafter provided.” (Gov. Code, § 6253, subd. (a).) The term “[p]ublic records” is broadly defined to “include . . . any writing containing information relating to the conduct of the
The right of access to public records under the CPRA is not absolute. In enacting the CPRA, the Legislature, although recognizing this right, also expressly declared that it was “mindful of the right of individuals to privacy.” (Gov. Code, § 6250.) Thus, the express policy declaration at the beginning of the Act “bespeaks legislative concern for individual privacy as well as disclosure.” (Black Panther Party v. Kehoe (1974) 42 Cal.App.3d 645, 652 [117 Cal.Rptr. 106] (Kehoe).) “In the spirit of this declaration, judicial decisions interpreting the Act seek to balance the public right to access to information, the government’s need, or lack of need, to preserve confidentiality, and the individual’s right to privacy. [Citations.]” (American Civil Liberties Union Foundation v. Deukmejian (1982) 32 Cal.3d 440, 447 [186 Cal.Rptr. 235, 651 P.2d 822].)
“The same dual concern” for privacy and disclosure the Legislature stated in Government Code section 6250 “appears throughout the [A]ct.” (Kehoe, supra, 42 Cal.App.3d at p. 652.) As noted above, Government Code section 6253, subdivision (a), provides for the inspection of public records “except as hereafter provided.” In the provisions that follow, the Act states a number of exemptions that permit government agencies to refuse to disclose certain public records. (Gov. Code, §§ 6254-6255.) “In large part, these exemptions are designed to protect the privacy of persons whose data or documents come into governmental possession.” (Kehoe, supra, 42 Cal.App.3d at p. 652.) A qualifying agency refusing to disclose a public record must “justify” its decision “by demonstrating that the record ... is exempt under” one of the CPRA’s “express [exemption] provisions ... or that on the facts of the particular case the public interest served by not disclosing the record clearly outweighs the public interest served by disclosure of the record.” (Gov. Code, § 6255, subd. (a).)
The CPRA exemptions the Commission relied on here are in Government Code section 6254, subdivisions (c) and (k). We must decide whether either
Because the parties primarily discuss Government Code section 6254, subdivision (k), we turn first to that exemption, which applies to “[rjecords, the disclosure of which is exempted or prohibited pursuant to federal or state law, including, but not limited to, provisions of the Evidence Code relating to privilege.” As is evident from the statutory language, this exemption “is not an independent exemption. It merely incorporates other prohibitions established by law. [Citations.]” (CBS, Inc. v. Block (1986) 42 Cal.3d 646, 656 [230 Cal.Rptr. 362, 725 P.2d 470].) In 1998, the Legislature added an article to the CPRA specifically “listing] and describing]” over 500 statutes that provide disclosure exemptions through Government Code section 6254, subdivision (k). (Gov. Code, § 6275; see also id., §§ 6276-6276.48.) Among the listed statutes are “[s]ections 832.7 and 832.8, Penal Code.” (Gov. Code, § 6276.34.)
In relevant part, section 832.7, subdivision (a), provides that certain “[p]eace officer or custodial officer” records and “information obtained from these records [] are confidential and shall not be disclosed in any criminal or civil proceeding except by discovery pursuant to Sections 1043 and 1046 of the Evidence Code.” The statute applies to two categories of records. The first is “personnel records” (§ 832.7, subd. (a)), which section 832.8 defines as “any file maintained under [an officer’s] name by his or her employing agency and containing records relating to,” among other things, “[pjersonal data” (§ 832.8, subd. (a)), “[e]mployee advancement, appraisal, or discipline” (§ 832.8, subd. (d)), and “[c]omplaints, or investigations of complaints, concerning an event or transaction in which he or she participated . . . and pertaining to the manner in which he or she performed his or her duties.” (§ 832.8, subd. (e).) The second category of records to which section 832.7, subdivision (a), applies is “records maintained by any state or local agency pursuant to [s]ection 832.5.” The latter statute requires “[e]ach department or agency in [California] that employs peace officers [to] establish a procedure to investigate complaints by members of the public against the personnel of these departments or agencies . . . .” (§ 832.5, subd. (a)(1).) It also requires that “[c]omplaints and any reports or findings relating to these complaints . . . be retained for a period of at least five years . . . either in the peace or custodial officer’s general personnel file or in a separate file designated by the department or agency as provided by department or agency policy.” (§ 832.5, subd. (b).) The “ ‘[g]eneral personnel file’ ” is “the file maintained by the agency containing the primary records specific to each peace or custodial officer’s employment, including evaluations, assignments, status changes, and imposed discipline.” (§ 832.5, subd. (d)(1).)
A. Section 832.7 is not limited to criminal and civil proceedings.
Copley’s first argument—that section 832.7, subdivision (a), applies only to criminal and civil proceedings—is premised on the phrase in the statute providing that the specified information is “confidential and shall not be disclosed in any criminal or civil proceeding except by discovery pursuant to Sections 1043 and 1046 of the Evidence Code.” In Bradshaw v. City of Los Angeles (1990) 221 Cal.App.3d 908, 916 [270 Cal.Rptr. 711] (Bradshaw), the court opined that the word “confidential” in this phrase “is in its context susceptible to two reasonable interpretations.” On the one hand, because the word “is followed by the word ‘and,’ ” it could signify “a separate, independent concept [that] makes the [specified] records privileged material.” (Ibid.) “On the other hand,” the word could also be viewed as merely “descriptive and prefatory to the specific legislative dictate [that immediately] follows,” in which case it could mean that the specified records “are confidential only in” the context of a “ ‘criminal or civil proceeding.’ ” (Ibid.) The Bradshaw court adopted the latter interpretation, concluding that the statute affords confidentiality only in criminal and civil proceedings, and not in “an administrative hearing” involving disciplinary action against a police officer. (Id. at p. 921.)
We reject Copley’s argument because, like every appellate court to address the issue in a subsequently published opinion, we disagree with Bradshaw’s conclusion that section 832.7 applies only in criminal and civil proceedings.
Other subdivisions of section 832.7 support this interpretation. (See SDPOA, supra, 104 Cal.App.4th at p. 284.) Section 832.7, subdivision (c), provides that “[Notwithstanding subdivision (a), a department or agency that employs peace or custodial officers may disseminate data regarding the number, type, or disposition of complaints . . . made against its officers if that information is in a form which does not identify the individuals involved.” Section 832.7, subdivision (d), provides: “Notwithstanding subdivision (a), a department or agency that employs peace or custodial officers may release factual information concerning a disciplinary investigation if the officer who is the subject of the disciplinary investigation, or the officer’s agent or representative, publicly makes a statement he or she knows to be false concerning the investigation or the imposition of disciplinary action. . . . Disclosure of factual information by the employing agency pursuant to this subdivision is limited to facts contained in the officer’s personnel file concerning the disciplinary investigation or imposition of disciplinary action that specifically refute the false statements made public by the peace or custodial officer or his or her agent or representative.” These provisions, which specify circumstances under which information may be released to the general public and the scope of information that may be released, would be unnecessary if, as Bradshaw concluded, confidentiality under section 832.7, subdivision (a), extends only to civil and criminal proceedings and a public agency is free to release information to the general public under the CPRA. “Well-established canons of statutory construction preclude a construction [that] renders a part of a statute meaningless or inoperative.” (Manufacturers Life Ins. Co. v. Superior Court (1995) 10 Cal.4th 257, 274 [41 Cal.Rptr.2d 220, 895 P.2d 56]; cf. McClatchy Newspapers v. Superior Court (1988) 44 Cal.3d 1162, 1181-1182 [245 Cal.Rptr. 774, 751 P.2d 1329] (McClatchy)
Finally, Bradshaw’s narrow interpretation of section 832.7 would largely defeat the Legislature’s purpose in enacting the provision. “[T]here is little point in protecting information from disclosure in connection with criminal and civil proceedings if the same information can be obtained routinely under CPRA.” (Richmond, supra, 32 Cal.App.4th at p. 1440.) Thus, “it would be unreasonable to assume the Legislature intended to put strict limits on the discovery of police personnel records in the context of civil and criminal discovery, and then to broadly permit any member of the public to easily obtain those records” through the CPRA. (SDPOA, supra, 104 Cal.App.4th at p. 284.) “Section 832.7’s protection would be wholly illusory unless [we read] that statute ... to establish confidentiality status for [the specified] records” beyond criminal and civil proceedings. (SDPOA, supra, at p. 284.) We cannot conclude the Legislature intended to enable third parties, by invoking the CPRA, so easily to circumvent the privacy protection granted under section 832.7.
B. Commission records of disciplinary appeals, including the officer’s name, are protected under section 832.7.
As noted above, Copley asserts that the Commission’s records are not protected under section 832.7, subdivision (a), because they are neither “personnel records” nor “records maintained by any state or local agency pursuant to Section 832.5.” (§ 832.7, subd. (a).) For the reasons set forth below, we disagree.
Copley’s view that the Commission’s records do not qualify under section 832.7, subdivision (a), as “personnel records,” which the Court of Appeal adopted,
Copley’s argument fails to take into account the nature of the Commission and its role in disciplinary proceedings for peace officers in San Diego County. Government Code section 3304, subdivision (b), which is part of the Public Safety Officers Procedural Bill of Rights Act (Gov. Code, § 3300 et seq.) (POBRA), prohibits a “public agency” from taking “punitive action . . . against any [nonprobationary] public safety officer . . . without providing the public safety officer with an opportunity for administrative appeal.” We have explained that this provision sets forth one of the “basic rights” that “must be accorded individual public safety officers by the public agencies which employ them.” (White v. County of Sacramento (1982) 31 Cal.3d 676, 679 [183 Cal.Rptr. 520, 646 P.2d 191] (White), italics added; see also Pasadena Police Officers Assn. v. City of Pasadena (1990) 51 Cal.3d 564, 569 [273 Cal.Rptr. 584, 797 P.2d 608] [POBRA “sets forth the basic rights that law enforcement agencies must provide to their peace officer employees”]; Baggett v. Gates (1982) 32 Cal.3d 128, 138 [185 Cal.Rptr. 232, 649 P.2d 874] [statute “require[s] the city to provide peace officers ‘an opportunity for administrative appeal’ ”].) As described by our Courts of Appeal, the “purpose” of this provision is, in part, to give a peace officer “an opportunity . . . ‘to convince the employing agency to reverse its decision’ ” to take punitive action. (Binkley v. City of Long Beach (1993) 16 Cal.App.4th 1795, 1806 [20 Cal.Rptr.2d 903] (Binkley), italics added, quoting Browning v. Block (1985) 175 Cal.App.3d 423, 430 [220 Cal.Rptr. 763]; see also Riveros v. City of Los Angeles (1996) 41 Cal.App.4th 1342, 1359 [49 Cal.Rptr.2d 238] [appeal under Gov. Code, § 3304, gives peace officer “a chance to ... try to convince his employer to reverse its decision”].)
In San Diego County, this statutory duty is satisfied by offering peace officers administrative appeals through the Commission, which is established by the San Diego County Charter (Charter) as a department of the County. (Charter, §§ 106, 903.) The Charter designates the Commission as “the administrative appeals body for the County in personnel matters authorized by this Charter.” (Charter, § 904.1.) This “appellate authority includes appeals from actions involving [][] discipline of classified employees with permanent status” and “charges filed by a citizen against a person in the classified status.” (Id., § 904.2.) The Charter authorizes the Commission to “affirm, revoke or modify any disciplinary order, and . . . make any appropriate orders in connection with appeals under its jurisdiction,” and specifies that “[t]he
The operative statutory language viewed in the context of the entire statutory scheme supports this conclusion. Although the relevant statutes do not define the term “employing agency” for purposes of applying section 832.8, section 832.5 offers assistance in determining the term’s scope. As noted above, section 832.5 addresses “complaints by members of the public against the personnel of’ any California “department or agency . . . that employs peace officers.” (§ 832.5, subd. (a)(1).) As also noted above, it requires that “[c]omplaints and any reports or findings relating to these complaints ... be retained for a period of at least five years . . . either in the peace or custodial officer’s general personnel file or in a separate file designated by the department or agency as provided by department or agency policy.” (§ 832.5, subd. (b).) As especially relevant here, the statute provides that complaints “determined by the peace . . . officer’s employing agency to be frivolous ... or unfounded or exonerated . . . shall not be maintained in that officer’s general personnel file” (§ 832.5, subd. (c), italics added), and “shall be removed from” that file “prior to any official determination regarding promotion, transfer, or disciplinary action.” (§ 832.5, subd. (b).) The Legislature passed these provisions to “ ‘ensure that [peace officers] are not penalized by false charges languishing in their personnel files.’ ” (Assem. Off. of Research, 3d reading analysis of Assem. Bill No. 3434 (1995-1996 Reg. Sess.) as amended May 14, 1996, p. 2.) Under Copley’s interpretation, this protection would not be triggered by a Commission determination on appeal that a complaint is frivolous, unfounded, or exonerated, because the Commission, although the County department designated to provide the final, statutorily required step in the administrative disciplinary process, is not the “employing agency.” (§ 832.5, subd. (c).) This interpretation would be neither reasonable nor consistent with the Legislature’s intent. Thus, reasonably understood, the term “employing agency” as used in section 832.5, subdivision (c), includes the Commission insofar as it hears disciplinary appeals. Under settled principles of statutory interpretation, it is appropriate to give that term the same meaning in applying section 832.8.
In arguing for a contrary interpretation, Copley unpersuasively cites Civil Service Com. v. Superior Court (1984) 163 Cal.App.3d 70 [209 Cal.Rptr. 159] (CSC). Specifically, Copley relies on that decision’s characterization of the Commission “as a ‘quasi-independent’ county agency.” (Id. at p. 77.) However, “the term ‘quasi’ is used in legal phraseology ‘to indicate that one subject resembles another ... in certain characteristics, but that there are intrinsic and material differences between them.’ [Citation.]” (In re McNeill (Bankr. E.D.N.Y. 1996) 193 B.R. 654, 661.) In other words, it “presupposes both resemblance and difference.” (Wiseman v. Calvert (1950) 134 W.Va. 303 [59 S.E.2d 445, 454], italics added.) Thus, CSCs characterization of the Commission as a “ ‘quasi-independent’ county agency” (CSC, supra, at p. 77) does not establish that the Commission is an independent body for all purposes.
For several reasons, Copley’s argument that the Commission’s records cannot qualify as “records maintained by any state or local agency pursuant to [s]ection 832.5” (§ 832.7, subd. (a)) also fails.
In any event, the statutory language does not support Copley’s assertion (which the dissent erroneously repeats (dis. opn., post, at p. 1308)), that only records kept by departments or agencies that employ peace officers are “maintained . . . pursuant to [s]ection 832.5.” (§ 832.7, subd. (a).) Section 832.5 requires “[e]ach [California] department or agency . . . that employs peace officers [to] establish a procedure to investigate complaints by members of the public against the personnel of these departments or agencies” (§ 832.5,
To the extent this examination of the statutory language leaves uncertainty, it is appropriate to consider “the consequences that will flow from a particular interpretation. [Citation.]” (Harris v. Capital Growth Investors XIV (1991) 52 Cal.3d 1142, 1165 [278 Cal.Rptr. 614, 805 P.2d 873] (Harris).) Where more than one statutory construction is arguably possible, our “policy has long been to favor the construction that leads to the more reasonable result. [Citation.]” (Webster v. Superior Court (1988) 46 Cal.3d 338, 343 [250 Cal.Rptr. 268, 758 P.2d 596].) This policy derives largely from the presumption that the Legislature intends reasonable results consistent with its apparent purpose. (Harris, supra, at pp. 1165-1166.) Thus, our task is to select the construction that comports most closely with the Legislature’s apparent intent, with a view to promoting rather than defeating the statutes’ general purpose, and to avoid a construction that would lead to unreasonable, impractical, or arbitrary results. (People v. Jenkins (1995) 10 Cal.4th 234, 246 [40 Cal.Rptr.2d 903, 893 P.2d 1224]; People v. Simon (1995) 9 Cal.4th 493, 517 [37 Cal.Rptr.2d 278, 886 P.2d 1271]; Fields v. Eu (1976) 18 Cal.3d 322, 328 [134 Cal.Rptr. 367, 556 P.2d 729].) We will not adopt “[a] narrow or restricted meaning” of statutory language “if it would result in an evasion of the evident purpose of [a statute], when a permissible, but broader, meaning
Regarding these considerations, it is significant that under Copley’s interpretation, the extent of confidentiality available to peace officers would turn on several fortuities: the entity hearing an appeal and the timing of the request. As to the former, although the law requires a “public agency” to provide nonprobationary peace officers with “an opportunity for administrative appeal” in connection with taking “punitive action” (Gov. Code, § 3304, subd. (b)), it also expressly gives “local public agencies]” discretion to determine “rules and procedures” for these “administrative appeal[s].”
As for timing, Copley’s interpretation would yield inconsistent results regarding disclosure of identical records, depending on when the disclosure request is made. As noted above, section 832.5, subdivision (b), requires that “[c]omplaints [by members of the public against peace officers] and any reports or findings relating to these complaints ... be retained for a period of at least five years.” If, as Copley contends, the Commission’s records are not “maintained . . . pursuant to [s]ection 832.5” within the meaning of section 832.7, subdivision (a), then the Commission’s retention of its own reports and
Moreover, it is doubtful the Legislature intended to make the extent of confidentiality available to a peace officer turn on whether he or she works in a jurisdiction where responsibility for administrative appeals has been assigned to someone outside the law enforcement department. In enacting section 832.7, the Legislature did not directly give a local agency discretion to release records of disciplinary appeals. Thus, although a particular local agency might have good reasons for wanting to grant public access to disciplinary records regarding peace officers, in jurisdictions where all aspects of disciplinary matters and citizen complaints—including appeals—are handled within the law enforcement department, the statutes do not give the employing agency discretion to disclose disciplinary records without consent of the involved peace officer. It is unlikely the Legislature, in declining to confer this discretion directly, nevertheless intended to allow an officer’s employer to exercise such discretion indirectly, by designating someone outside the agency to hear these matters.
Having reviewed the statutory language and the legislative history, we find no evidence the Legislature intended that one officer’s privacy rights would be less protected than another’s simply because his or her employer, for whatever reason, conducts administrative appeals using an entity like the Commission. In enacting section 832.7, the Legislature appears to have made a statewide decision regarding confidentiality of such records, and has expressly specified the circumstances where a local agency “may”—i.e., has discretion to—release very limited information from those records. (§ 832.7, subds. (c), (d).) Nothing suggests the Legislature intended to leave it up to local departments and agencies, through the mechanism chosen for handling these matters, to determine—either intentionally or by accident—how much, if any, protection to afford peace officers. Nor does Copley even attempt to explain why the considerations that led the Legislature to enact Penal Code section 832.7, and later expressly to recognize this statute as a CPRA exception (Gov. Code, § 6276.34), apply differently depending on whether a disciplinary matter is handled inside or outside the law enforcement agency.
In reaching this conclusion, we reject Copley’s reliance on New York Times, supra, 52 Cal.App.4th 97. There, through a CPRA request, a news organization sought the names of deputy sheriffs who fired weapons during a criminal incident. (New York Times, at p. 100.) The county sheriff, who determined this information during an internal investigation of the incident, agreed to
Finally, Copley’s appeal to policy considerations is unpersuasive. Copley insists that “public scrutiny of disciplined officers is vital to prevent the arbitrary exercise of official power by those who oversee law enforcement and to foster public confidence in the system, especially given the widespread concern about America’s serious police misconduct problems.” There are, of course, competing policy considerations that may favor confidentiality, such as protecting complainants and witnesses against recrimination or retaliation, protecting peace officers from publication of frivolous or unwarranted charges, and maintaining confidence in law enforcement agencies by avoiding premature disclosure of groundless claims of police misconduct. (Cf. McClatchy, supra, 44 Cal.3d at pp. 1173-1178 [discussing reasons for confidentiality in grand jury proceedings]; Gubler v. Commission on Judicial Performance (1984) 37 Cal.3d 27, 60 [207 Cal.Rptr. 171, 688 P.2d 551] [discussing judicial disciplinary matters].) In enacting and amending sections 832.5, 832.7, and 832.8, the Legislature, though presented with arguments similar to Copley’s, made the policy decision “that the desirability of confidentiality in police personnel matters does outweigh the public interest in openness.”
C. Common law and constitutional considerations do not support Copley’s interpretation.
As noted above, Copley argues in part that it has both a common law and constitutional right of access to the records in question. Copley’s constitutional argument amounts to a claim that section 832.7 is unconstitutional insofar as it permits nondisclosure of the records in question. For the reasons stated below, we reject these arguments.
Copley’s argument under the California Constitution fails for a similar reason. Copley relies on article I, section 3, subdivision (b)(1), of the California Constitution, which provides: “The people have the right of access to information concerning the conduct of the people’s business, and, therefore, the meetings of public bodies and the writings of public officials and agencies shall be open to public scrutiny.” However, subdivision (b)(3) of the same section provides in relevant part that “[n]othing in this subdivision . . . affects the construction of any statute ... to the extent that it protects th[e] right to privacy” guaranteed by article I, section 1 of the California Constitution, “including any statutory procedures governing discovery or disclosure of information concerning the official performance or professional qualifications of a peace officer.” (Cal. Const., art. I, § 3, subd. (b)(3).) One of section 832.7’s purposes is “to protect the right of privacy of peace officers.” (71 Ops.Cal.Atty.Gen. 247, 249 (1988); see also People v. Mooc (2001) 26 Cal.4th
Copley’s argument under the First Amendment to the United States Constitution, which applies to the states through the Fourteenth Amendment (Keenan v. Superior Court (2002) 27 Cal.4th 413, 416 [117 Cal.Rptr.2d 1, 40 P.3d 718]), is inconsistent with binding high court authority. In Los Angeles Police Dept. v. United Reporting Publishing Corp. (1999) 528 U.S. 32, 37 [145 L.Ed.2d 451, 120 S.Ct. 483] (United Reporting), the high court rejected a First Amendment challenge to Government Code section 6254, subdivision (f)(3), which is a CPRA provision authorizing nondisclosure of address information regarding arrestees and crime victims unless the requester declares under penalty of perjury that the request is being made for one of five purposes and that the information will not be used directly or indirectly to sell a product or service. The majority opinion in United Reporting, written by Chief Justice Rehnquist for seven justices, explained: “This is not a case in which the government is prohibiting a speaker from conveying information that the speaker already possesses. [Citation.] . . . For purposes of assessing the propriety of a facial invalidation, what we have before us is nothing more than a governmental denial of access to information in its possession. California could decide not to give out arrestee information at all without violating the First Amendment. [Citation.]” (United Reporting, supra, at p. 40, italics added, fn. omitted.) The two remaining justices expressly endorsed this aspect of the majority opinion, although they dissented on other grounds. (Id. at p. 45 (dis. opn. of Stevens, J.).) Thus, in United Reporting, the high court unanimously held that California could, without violating the First Amendment, decide to withhold the information altogether.
Notably, in reaching its conclusion, the majority in United Reporting cited Houchins v. KQED, Inc. (1978) 438 U.S. 1, 14 [57 L.Ed.2d 553, 98 S.Ct. 2588] (Houchins). (United Reporting, supra, 528 U.S. at p. 40.) In Houchins, the high court reversed an injunction prohibiting the Sheriff of Alameda County from denying members of the news media access to jail facilities, finding that the First Amendment does not guarantee such access. (Houchins, supra, 438 U.S. at pp. 7-16 (lead opn. of Burger, C. J.).) On the page cited in United Reporting, Chief Justice Burger, representing a majority of the justices deciding the case, explained: “There is no discernible basis for a constitutional duty to disclose, or for standards governing disclosure of or access to information. Because the Constitution affords no guidelines, absent statutory standards, hundreds of judges would, under the Court of Appeals’ approach, be at large to fashion ad hoc standards, in individual cases, according to their own ideas of what seems ‘desirable’ or ‘expedient.’ We, therefore, reject the
Under our constitutional system of government, “a statute, once duly enacted, ‘is presumed to be constitutional.’ ” (Lockyer v. City and County of San Francisco (2004) 33 Cal.4th 1055, 1086 [17 Cal.Rptr.3d 225, 95 P.3d 459].) Unconstitutionality must be clearly, positively, and certainly shown by the party attacking the statute, and we resolve doubts in favor of the statute’s validity. (Ibid.; Metropolitan Co. v. Brownell (1935) 294 U.S. 580, 584 [79 L.Ed. 1070, 55 S.Ct. 538]; In re York (1995) 9 Cal.4th 1133, 1152 [40 Cal.Rptr.2d 308, 892 P.2d 804]; San Francisco v. Industrial Acc. Com. (1920) 183 Cal. 273, 279-280 [191 P. 26].) In light of United Reporting and Houchins, Copley cannot meet its burden of showing that section 832.7 is unconstitutional insofar as it permits nondisclosure of the records in question.
Notably, in making its argument, Copley completely fails to mention these high court decisions. Instead, it relies on a line of high court cases finding a qualified First Amendment right of public access to various parts of a criminal proceeding. (Press-Enterprise Co. v. Superior Court (1986) 478 U.S. 1 [92 L.Ed.2d 1, 106 S.Ct. 2735] [transcript of preliminary hearing]; Press-Enterprise Co. v. Superior Court of Cal. (1984) 464 U.S. 501 [78 L.Ed.2d 629, 104 S.Ct. 819] [voir dire]; Waller v. Georgia (1984) 467 U.S. 39 [81 L.Ed.2d 31, 104 S.Ct. 2210] [hearing on motion to suppress]; Globe Newspaper Co. v. Superior Court (1982) 457 U.S. 596 [73 L.Ed.2d 248, 102 S.Ct. 2613] [trial examination of victim of specified sexual offense]; Richmond Newspapers, Inc. v. Virginia (1980) 448 U.S. 555 [65 L.Ed.2d 973, 100 S.Ct. 2814] [criminal trial].) Copley also relies on NBC Subsidiary (KNBC-TV), Inc. v. Superior Court (1999) 20 Cal.4th 1178 [86 Cal.Rptr.2d
Copley’s reliance on these cases is unpersuasive. As we noted in NBC Subsidiary, all of the high court cases Copley cites arose in the criminal context, and the high court has not expressly extended its First Amendment right-of-access jurisprudence in those cases to any other context. (NBC Subsidiary, supra, 20 Cal.4th at pp. 1207, 1209; see also Tennessee v. Lane (2004) 541 U.S. 509, 523 [158 L.Ed.2d 820, 124 S.Ct. 1978] [“we have recognized that members of the public have a right of access to criminal proceedings secured by the First Amendment”].) Although we so extended that jurisprudence in NBC Subsidiary, we expressly limited the extension “to ordinary civil proceedings in general,” and stressed that we were not addressing “any right of access to particular proceedings governed by specific statutes.” (NBC Subsidiary, at p. 1212, fn. 30, italics added.) Moreover, after acknowledging the validity of concern that a constitutional right of access, “ ‘if not subjected to practical limitations, would theoretically warrant permitting the public to sit and contemporaneously eavesdrop upon everything their government does,’ ” we explained that this concern “has been accounted for in decisions that have been careful not to extend the public’s right of access beyond the adjudicative proceedings and filed documents of trial and appellate courts.”
Only a few months later, the high court issued just such a decision, holding unanimously in United Reporting that California could, without violating the First Amendment, refuse to provide public access to information regarding arrestees and crime victims. (United Reporting, supra, 528 U.S. at p. 40.)
For several reasons, Copley’s reliance on Detroit Free Press is also unpersuasive. First, the only question the court decided there was whether the First Amendment guaranteed public access to a deportation hearing, and the court expressly declined to express an opinion on whether the First Amendment guarantees public access to transcripts and documents from completed hearings. (Detroit Free Press, supra, 303 F.3d at p. 684, fn. 4.) Thus, Detroit Free Press has little to say regarding the question before us: whether Copley has a First Amendment right of public access to records of the Commission.
Conclusion
The judgment of the Court of Appeal is reversed and the matter is remanded for further proceedings consistent with this opinion.
George, C. J., Kennard, J., Baxter, J., Moreno, J., and Corrigan, J., concurred.
All further unlabeled statutory references are to the Penal Code.
Copley’s stated “purpose” for these requests was to obtain documents “that were not available at the time of [its earlier] requests” and “to make sure [it had] all documents relating to the case that” the Commission was “going to release.”
Because the deputy sheriff withdrew the administrative appeal and settled the matter by stipulation without an appeal hearing, the Court of Appeal declined to decide whether the Commission may close such hearings to the public.
The Act’s definition of a “[w]riting” appears to be broad enough to include a tape recording of a hearing. (See Gov. Code, § 6252, subd. (g) [“every ... means of recording upon any tangible thing any form of communication”].)
See Davis v. City of San Diego (2003) 106 Cal.App.4th 893, 901-902 [31 Cal.Rptr.2d 266]; SDPOA, supra, 104 Cal.App.4th at pages 281-288; Rosales v. City of Los Angeles (2000) 82 Cal.App.4th 419, 426 [98 Cal.Rptr.2d 144]; City of Hemet v. Superior Court (1995) 37 Cal.App.4th 1411, 1425-1430 [44 Cal.Rptr.2d 532] (Hemet); City of Richmond v. Superior Court (1995) 32 Cal.App.4th 1430, 1439-1440 [38 Cal.Rptr.2d 632] (Richmond).
Nor can we conclude the Legislature intended to grant the general public greater access to this information than it granted litigants in civil and criminal proceedings, which would be the result of adopting Bradshaw’s conclusion.
The Court of Appeal did not expressly state that the Commission’s records do not qualify as records maintained by the employing agency. However, that conclusion is implicit in the court’s analysis and conclusion.
The dissent, which would adopt Copley’s construction, errs in suggesting that our analysis rests on “speculation that a law enforcement agency would (or could) disregard the Commission’s decision on appeal.” (Dis. opn., post, at p. 1309.) Like the dissent, we presume that a
As already noted, under the County Charter, the Commission is a department of the County. (Charter, §§ 106, 903.) Moreover, each member is appointed by the County’s Board of Supervisors (Charter, § 903) and “may be removed by a majority vote of the Board if the Board serves the Commissioner [with] a written statement containing the reasons for removal, records the statement in its minutes, and allows the commissioner an opportunity to be heard publicly.” (Id., § 903.2.)
At oral argument, Copley asserted that both Government Code section 3304 and the Charter require administrative appeals to be conducted by a “neutral factfinder,” and that it is “illogical” to characterize the Commission as both neutral and, at the same time, part of the employing agency. Without commenting on the former assertion, we note that the latter is inconsistent with California case law. (See Brown v. City of Los Angeles (2002) 102 Cal.App.4th 155, 178-179 [125 Cal.Rptr.2d 474] (Brown) [regulation requiring that hearing officer for administrative disciplinary appeal be selected from members of police department satisfies due process]; Hongsathavij v. Queen of Angels etc. Medical Center (1998) 62 Cal.App.4th 1123, 1142 [73 Cal.Rptr.2d 695] [medical center’s board of directors is “impartial adjudicator” for administrative appeal notwithstanding that its administrator “initiated” physician’s suspension and its “risk management staff prosecuted the action”]; Stanton v. City of West Sacramento (1991) 226 Cal.App.3d 1438, 1443 [277 Cal.Rptr. 478] (Stanton) [police chief hearing administrative appeal of discipline imposed by another officer is “ ‘ “a reasonably impartial, noninvolved reviewer” ’ ”]; Doyle v. City of Chino (1981) 117 Cal.App.3d 673, 681-682 [172 Cal.Rptr. 844] [city council hearing police chiefs administrative appeal of termination decision made by city manager “ ‘was an impartial body’ ”].)
As noted above, section 832.5 deals with “complaints by members of the public against” peace officers. (§ 832.5, subd. (a)(1).) The record does not disclose whether this case involves such a complaint. As explained, the result would be the same in any event.
Contrary to the dissent’s assertion, the meaning of the phrase “maintained ... by [the officer’s] employing agency” in section 832.8 is not, either alone or in context, so “plain" (dis. opn., post, at p. 1309) as to exclude records maintained by a County department that has been designated to hear appeals that the County must, by law, provide. Nor does the dissent identify any language in section 832.5 that has that “plain meaning.” (Dis. opn., post, at p. 1309.) On the contrary, the dissent’s view of section 832.5 is based on what it finds “apparent” from the language of the section’s various subdivisions “[c]onsider[ed] ... together.” (Dis. opn., post, at p. 1308.)
Of course, discretion must be exercised consistent with any constitutional and statutory limitations. (Cf. SFPOA, supra, 202 Cal.App.3d at p. 190.)
Under Copley’s interpretation, because the Commission’s records are not “maintained . . . pursuant to [sjection 832.5” (§ 832.7, subd. (a)), the five-year retention requirement of section 832.5, subdivision (b), would not apply to them. Thus, nothing would prevent the Commission from destroying its records immediately after completing an appeal.
The dissent’s assertion that under its construction, copies of Commission reports and findings kept by the sheriff’s department would not be confidential (dis. opn., post, at pp. 1311-1312), is inconsistent with the plain language of section 832.5, subdivision (b), which requires that “any reports or findings relating to” citizen complaints be retained for at least five years, and of section 832.7, subdivision (a), which specifies that “records maintained by any state agency pursuant to [s]ection 832.5 ... are confidential....” It is also inconsistent with our decision in Williams v. Superior Court (1993) 5 Cal.4th 337 [19 Cal.Rptr.2d 882, 852 P.2d 377] (Williams), on which the dissent erroneously relies. (Dis. opn., post, at p. 1311.) There, in construing the CPRA exception for certain “investigatory or security files” (Gov. Code, § 6254, subd. (f)), we explained that “nonexempt materials”—i.e., those “not on their face exempt from disclosure” under the CPRA—“nevertheless become exempt through inclusion in an investigatory file. [Citations.]” (Williams, supra, at pp. 354—355.) Thus, contrary to the dissent’s analysis, Williams actually supports the view that an agency may refuse to disclose an otherwise “disclosable document” that it has properly “plac[ed]” in a file that is protected from disclosure. (Dis. opn., post, at p. 1311.) Therefore, if, as the dissent argues, the Commission’s files are not confidential under Penal Code section 832.7 because they are not maintained by the employing agency pursuant to Penal Code section 832.5, then copies of the Commission’s reports and findings nevertheless become confidential when, as section 832.5, subdivision (b), requires, they are properly placed in the employing agency’s files.
As the dissent observes (dis. opn., post, at p. 1311), we also explained in Williams that a public agency cannot make the CPRA exemption for investigatory files applicable to a particular record “simply by placing it in a file labeled ‘investigatory’ ” (Williams, supra, 5 Cal.4th at p. 355); the file can properly be called investigatory only if the “prospect of enforcement proceedings” is “concrete and definite,” and the record in question must “properly belong in the file” because it “relate[s] to the investigation.” (Id. at p. 362.) Contrary to the dissent’s analysis, this discussion is completely consistent with the view that copies of Commission reports and findings that the employing agency is properly maintaining as required by section 832.5, subdivision (b), are confidential under section 832.7, subdivision (a).
The dissent’s reliance on New York Times Co. v. Superior Court (1997) 52 Cal.App.4th 97 [60 Cal.Rptr.2d 410] (New York Times) is similarly misplaced. There, a news agency filed a CPRA request, not for disclosure of records, but for information: the names of deputy sheriffs who
Logically, Copley’s interpretation would not apply only to records of an administrative appeal. Under Copley’s analysis, records relating to any part of a disciplinary matter handled outside the law enforcement department would not be confidential within the meaning of section 832.7.
To the extent differences exist, there may be more justification for public disclosure where the matter is heard entirely within the law enforcement agency than where the appeal is heard by an entity like the Commission. Arguably, in the latter context, the public has more reason to trust the objectivity of the decision maker and, consequently, less need for disclosure.
We do not, as the dissent asserts, “assume[]” that “the level of confidentiality” available “must be the same” for all peace officers. (Dis. opn., post, at p. 1310, italics added.) Rather, we note the disparity that exists under the dissent’s construction because, as explained, it is relevant in determining the Legislature’s intent, which is “the objective of statutory interpretation ____” (People v. Flores (2003) 30 Cal.4th 1059, 1063 [135 Cal.Rptr.2d 63, 69 P.3d 979].) We also do not, as the dissent suggests, believe that a local agency’s desire to provide more public disclosure would be “unreasonable.” (Dis. opn., post, at p. 1310.) We simply find—and the dissent offers—no evidence suggesting that the Legislature, which has precluded local
A Hobson’s choice is defined as, among other things, “the necessity of accepting one of two or more equally objectionable things.” (Webster’s 3d New Internal. Diet. (2002) p. 1076, col. 1.) In this sense, the dissent’s construction, by forcing certain peace officers to give up either their right of appeal or their right of confidentiality, surely presents them with a Hobson’s choice. The dissent errs in suggesting that our construction limits the options of peace officers who want their appeals heard by bodies “drawn from outside [their] immediate chain of command.” (Dis. opn., post, at p. 1312.) Nothing in our opinion precludes peace officers from choosing such an appellate body if a local agency offers one.
According to the dissent, under its construction, a peace officer who must choose between the right of appeal and the right of confidentiality is the same as any civil litigant seeking to vindicate legal rights in court. (Dis. opn., post, at pp. 1311-1312.) This assertion, even if correct, is beside the point. By statute, the Legislature has expressly provided peace officers
The dissent errs in asserting that Government Code section 3304.5 evidences a legislative intent to allow such unequal treatment. (Dis. opn., post, at p. 1312.) That section, which provides that “administrative appeal[s] . . . shall be conducted in conformance with rules and procedures adopted by” local public agencies (Gov. Code, § 3304.5), does not authorize public agencies to adopt rules or procedures that abrogate the confidentiality legislatively established in Penal Code section 832.7. (Cf. Colmenares v. Braemar Country Club, Inc. (2003) 29 Cal.4th 1019, 1029 [130 Cal.Rptr.2d 662, 63 P.3d 220] [agencies may not adopt regulations that are inconsistent with statutes]; SFPOA, supra, 202 Cal.App.3d at p. 190.) Were that the case, even in a jurisdiction where disciplinary appeals are handled within the law enforcement department, nothing would prevent the local agency from providing disclosure notwithstanding Penal Code section 832.7. Even the dissent apparently would not go so far.
The American Civil Liberties Union opposed the 1978 legislation that enacted sections 832.7 and 832.8 and amended section 832.5, arguing that the statutes would “seal[] . . . off” records regarding complaints against peace officers “forever.” (Legis. Advocate Brent Barnhart, American Civil Liberties Union, letter to Sen. Dennis Carpenter, Mar. 30, 1978, regarding Sen. Bill No. 1436 (1977-1978 Reg. Sess.).) The California Attorneys for Criminal Justice opposed a 2000 amendment to section 832.7, arguing that it was “bad public policy” because it would “allow peace officers to avoid accountability for their misconduct.” (Legis. Advocate Wendy Taylor, Cal. Attorneys for Criminal Justice, letter to Assem. Member Dennis Cardoza, May 11, 2000, regarding Assem. Bill No. 2559 (1999-2000 Reg. Sess.).) The California Public Defenders Association opposed amendments in 2002 to sections 832.5 and 832.7 that extended confidentiality to custodial officers, arguing that “greater public exposure affords greater protection to the public, by insuring greater accountability.” (Sen. Com. on Public Safety, Analysis of Assem. Bill No. 2040 (2001-2002 Reg. Sess.) as amended May 13, 2002, p. 10.)
We thus agree with the dissent that “it is for the Legislature ... to make the policy decision” regarding confidentiality. (Dis. opn., post, at p. 1314.) The dissent errs, however, in asserting that by adopting the construction we find to be reasonable, we are improperly “imposing” our “own view of’ what public policy should be. (Id. at p. 1314.) Our decisions have long recognized that a court’s “overriding purpose” in construing a statute is “to give the statute a reasonable construction conforming to [the Legislature’s] intent [citation], keeping in mind that ‘the meaning of the enactment may not be determined from a single word or sentence; the words must be construed in context, and provisions relating to the same subject matter must be harmonized to the extent possible’ [citation].” (Massey v. Workers’ Comp. Appeals Bd. (1993) 5 Cal.4th 674, 681 [20 Cal.Rptr.2d 825, 854 P.2d 117], italics added.) Indeed, the dissent’s criticisms—and its overall analytical approach—are inconsistent with an opinion the dissent’s author wrote for a majority of this court just last year. In In re Reeves (2005) 35 Cal.4th 765 [28 Cal.Rptr.3d 4, 110 P.3d 1218], after finding “ambiguities” in “seemingly plain [statutory] language” (id. at p. 770), the majority “searched] for a reasonable construction” of the statute at issue, explaining that “[w]hen a statute is capable of more than one construction, ‘ “[w]e must . . . give the provision a reasonable and commonsense interpretation consistent with the apparent purpose and intention of the lawmakers, practical rather than technical in nature, which upon application will result in wise policy rather than mischief or absurdity.” ’ [Citations.]” (Id. at p. 771 & fn. 9, italics added.) Our analysis, unlike the dissent’s, is completely consistent with this approach.
Copley made these arguments in its petition for writ of mandate, but the Court of Appeal did not address them in its opinion. Copley did not bring this omission to the Court of Appeal’s attention by filing a petition for rehearing, notwithstanding the court’s holding that some of the requested records are confidential under section 832.7 and are not subject to disclosure under the CPRA. Nor did Copley file either a petition for review in this court or an answer to interveners’ petition for review, which did not mention common law or constitutional issues and raised only the statutory question of whether “the identity of a disciplined officer and appeal records regarding that disciplinary action, requested from a Civil Service Commission” should “be provided pursuant to a request under” the CPRA. Under these circumstances, we could properly decline to decide these issues. (See Barratt American, Inc. v.
Copley also cites Nixon v. Warner Communications, Inc. (1977) 435 U.S. 589 [55 L.Ed.2d 570, 98 S.Ct. 1306]. There, the high court “assume[d], arguendo,” that “the common-law right of [public] access” applied to the judicial records at issue in that case, and therefore declined “to delineate precisely the contours of’ that right. (Id. at p. 599.) Notably, the high court held that disclosure of the records in question was controlled, not by the common law, but by “statutory standards” enacted by the United States Congress. (Id. at p. 607, italics added.) That holding supports our conclusion that section 832.7, not the common law, controls the disclosure request in this case.
Only seven justices participated in Houchins. Justice White and then-Justice Rehnquist joined Chief Justice Burger’s lead opinion. Justice Stewart wrote a separate opinion concurring in the judgment and stating: “The First and Fourteenth Amendments do not guarantee the public a right of access to information generated or controlled by government, nor do they guarantee the press any basic right of access superior to that of the public generally. The Constitution does no more than assure the public and the press equal access once the government has opened its doors. Accordingly, I agree substantially with what the opinion of The Chief Justice has to say on that score.” (Houchins, supra, 438 U.S. at p. 16, fn. omitted (cone. opn. of Stewart, J.).) Justice Stevens wrote a dissenting opinion, which Justice Brennan and Justice Powell joined. Justice Marshall and Justice Blackmun did not participate in the case.
Civil service commissions, “while they may be invested with mixed powers, including, among others, the power to act judicially in a matter before them, are not courts. At best, they are, in the exercise of that power, proceeding as quasi judicial bodies, something quite distinct from courts, and in no manner do they constitute inferior courts, as that term is used in the [state] constitution.” (Chinn v. Superior Court (1909) 156 Cal. 478, 482 [105 P. 580]; see also Swars v. Council of City of Vallejo (1949) 33 Cal.2d 867, 873-874 [206 P.2d 355] [in hearing police officer’s appeal of dismissal order, civil service commission was not “a ‘court of justice’ within meaning of” statute providing that sittings of every court of justice shall be public]; cf. McCartney v. Commission on Judicial Qualifications (1974) 12 Cal.3d 512, 520-521 [116 Cal.Rptr. 260, 526 P.2d 268] [rejecting judge’s constitutional due process claim to open hearing, reasoning that proceedings before Commission on Judicial Qualifications “are neither criminal nor before a ‘court of justice’ ”].)
We express no opinion regarding whether Copley has a constitutional right to attend Commission appeal hearings. As the Court of Appeal explained, the facts of this case do not present that question. (See ante, fn. 3.)
We also note that several courts have disagreed with and criticized Detroit Free Press. (Center for Nat. Sec. Studies v. Dept. of Justice, supra, 331 F.3d at p. 932 [no First Amendment right of access to government records regarding persons detained after terrorist attacks]; North Jersey Media Group, Inc. v. Ashcroft (3d Cir. 2002) 308 F.3d 198, 201, 204-205 [no First Amendment right to attend deportation hearings].)
In light of our conclusion under section 832.7 and Government Code section 6254, subdivision (k), we need not decide whether the information requested here is also protected under Government Code section 6254, subdivision (c).
Dissenting Opinion
We consider in this case the interest of the public, here represented by a major San Diego daily newspaper, in full disclosure of the records of a San Diego County Sheriff’s deputy’s administrative appeal of departmental discipline. We also consider the extent of the deputy’s right to keep his personnel matters private and out of the public eye. The majority correctly recognizes we must interpret the applicable statutory language in the California Public Records Act (CPRA) (Gov. Code, § 6250 et seq.), and its incorporation of the limitations on disclosure set forth in Penal Code section 832.7, with the goal of implementing the Legislature’s intent. Faithful adherence to the plain meaning of these statutory provisions will ensure that the ultimate result in this case is consistent with the balance struck by the Legislature regarding the relative importance of disclosing the secret inner workings of the government, on the one hand, and maintaining the individual privacy of the officer, on the other.
I
As the majority explains, The Copley Press, Inc. (Copley Press), publisher of the San Diego Union-Tribune newspaper, sought disclosure from the County of San Diego Civil Service Commission (the Commission) of certain documents related to the Commission’s hearing on a deputy sheriff’s appeal from his department’s proposed discipline of him. In seeking such disclosure, Copley Press relied on the CPRA, which “was enacted in 1968 to safeguard the accountability of government to the public, for secrecy is antithetical to a democratic system of ‘government of the people, by the people [and] for the people.’ The Act ‘was enacted against a “background of legislative impatience with secrecy in government . . . .” (53 Ops.Cal.Atty.Gen. 136, 143 (1970).)’ ” (San Gabriel Tribune v. Superior Court (1983) 143 Cal.App.3d 762, 771-772 [192 Cal.Rptr. 415].) As this court has explained: “Implicit in the democratic process is the notion that government should be accountable for its actions. In order to verify accountability, individuals must have access to government files. Such access permits checks against the arbitrary exercise of official power and secrecy in the political process. However, a narrower but no less important interest is the privacy of individuals whose personal affairs are recorded in government files.” (CBS, Inc. v. Block (1986) 42 Cal.3d 646, 651 [230 Cal.Rptr. 362, 725 P.2d 470], fus. omitted; see also Gov. Code, § 6250 [Legislature’s declaration in enacting the CPRA that access to government information “is a fundamental and necessary right”].)
Although the CPRA begins with the general rule of openness and disclosure of government information, it exempts from disclosure 29 categories of materials.
The second type of law enforcement records made confidential by Penal Code section 832.7 (and thus protected from disclosure by Government Code section 6254(k)) are “records [or information obtained from such records] maintained by any state or local agency pursuant to Section 832.5” (Pen. Code, § 832.7, subd. (a), italics added), i.e., records relating to citizen complaints. Subdivision (a)(1) of Penal Code section 832.5 states that “[e]ach department or agency in this state that employs peace officers” must “establish a procedure to investigate complaints by members of the public” against their personnel. (Italics added.) Subdivision (b) requires that such complaints
Considering the subdivisions of Penal Code section 832.5 together, it is apparent the Legislature used the terms “agency” and “department” to refer to the public entity that employs the officer involved. Thus, files deemed confidential under Penal Code section 832.7’s second category of material, like its first, are limited to those maintained by the peace officer’s employing agency or department. This agency may be a city police department (employing a police officer), a county sheriff’s department (employing a deputy sheriff) or the Department of Corrections and Rehabilitation (employing a correctional officer).
The law applicable to this case is not unlike a set of nesting dolls, in which one law fits within another. We begin with the general rule of disclosure of government records (the CPRA), move to a possible exception to the general rule (Gov. Code, § 6254(k)), which in turn incorporates a law establishing the confidentiality of certain law enforcement records (Pen. Code, § 832.7), which specifically renders confidential only peace officer personnel records as defined by Penal Code section 832.8, and records maintained by any state or local agency as defined by Penal Code section 832.5, both of which are limited to files maintained by the officer’s employing agency. It is in these final definitions, located deep within this network of self-referential statutory provisions, that the majority purports to strike gold. Declaring that because the Commission has been designated to provide administrative appeals for employees of the San Diego County Sheriff’s Department, the majority opines “it is reasonable to conclude that for purposes of applying the relevant statutes in this case, the Commission is functioning as part of ‘the employing agency’ and that any file it maintains regarding a peace officer’s disciplinary appeal constitutes a file ‘maintained ... by [the officer’s] employing agency’ within the meaning of section 832.8.” (Maj. opn., ante, at p. 1288, italics added.)
What the majority has found is fool’s gold. No amount of judicial juggling or legal legerdemain can convert a county’s civil service commission into the
Even accepting as accurate the majority’s characterization—dubious at best—of how the Commission is “functioning,” Penal Code section 832.7 does not sweep within its embrace all entities that merely function or act as part of the employing agency; it requires that the files be maintained by the entity that actually is the employing agency. (See Pen. Code, § 832.8 [file maintained “by his or her employing agency”]; id.., § 832.5, subd. (a)(1) [referring to “[e]ach department or agency in this state that employs peace officers”].) In concluding otherwise, the majority strays far from the plain meaning of the applicable statutory language.
The majority posits that if the Commission is not the employing agency, a citizen complaint the Commission finds frivolous or unfounded need not be removed but can remain in the deputy’s file, a result the majority finds unreasonable. (Maj. opn., ante, at p. 1288.) This concern is baseless. Where, as here, a county civil service commission is designated to hear appeals in peace officer disciplinary cases, the officer’s employing agency must abide by the commission’s decision. “ ‘The Commission’s decisions shall be final, and shall be followed by the County unless overturned by the courts on appeal.’ ” (Civil Service Com. v. Superior Court (1984) 163 Cal.App.3d 70, 77 [209 Cal.Rptr. 159].) Thus, for example, had the Commission here found the complaint against the deputy to be frivolous, the sheriff’s department, absent an appeal, presumably would in all respects adopt and abide by that decision. The contrary conclusion—that the department would retain the complaint in the deputy’s personnel file on the ground that it was the Commission, and not the department, that had found the complaint frivolous or unfounded—seems farfetched. Certainly nothing the majority says supports the speculation that a law enforcement agency would (or could) disregard the Commission’s decision on appeal.
Taking a somewhat different tack, the majority concludes that the Commission’s own records qualify as records “maintained . . . pursuant to Section 832.5” (Pen. Code, § 832.7, subd. (a)) and thus are confidential under the statutory scheme. The majority reasons that because Penal Code section 832.5, requiring the retention for at least five years of citizen complaints and any related reports or findings, does not specify the entity that must maintain
The majority next argues its conclusion the Commission employs the deputy sheriff must be correct, because a contrary conclusion would render the scope of confidentiality available to peace officers dependent “on several fortuities: the entity hearing an appeal and the timing of the request.” (Maj. opn., ante, at p. 1292.) Neither rationale is persuasive.
Because a law enforcement agency has discretion to decide the mechanism for administrative review of disciplinary matters (Gov. Code, § 3304.5), different agencies likely will choose different mechanisms. The majority erroneously assumes—with no support from legal authority or legislative history—that regardless of the review mechanism chosen (or, as here, imposed on the agency), the level of confidentiality attaching to the record of a peace officer’s appeal of proposed discipline must be the same. (Maj. opn., ante, at pp. 1292-1293.) But no such “equality” principle is apparent in the statutory scheme, nor is the possibility of different levels of mandatory disclosure under the CPRA contrary thereto. By limiting the exception to the CPRA to personnel files maintained by the “employing agency,” the Legislature left open the possibility that law enforcement-related files maintained by other public agencies would be subject to disclosure under the CPRA.
A law enforcement agency may have any number of reasons to provide for independent commission—rather than in-house—review of police disciplinary matters, with its attendant greater public scrutiny. Community concerns about police brutality, oversight imposed by the city counsel or county board of supervisors, a charter mandate (as here), the size of the department (does it have several hundred officers or just two?), negotiated outcomes between a department and the union representing the rank-and-file, all these factors can no doubt play a part in the choice of an independent commission to provide administrative review. That an option exists to provide less disclosure to the public does not logically preclude an option providing for greater openness in government. The majority fails to explain why a law enforcement agency’s or local government’s choice to use an administrative review mechanism that involves more disclosure to the community is unreasonable.
The majority is incorrect. If the Commission’s record of the appeal is subject to disclosure under the CPRA, the sheriff’s department could not shield it from disclosure by placing it in the deputy’s personnel file. Williams v. Superior Court (1993) 5 Cal.4th 337 [19 Cal.Rptr.2d 882, 852 P.2d 377] is instructive. There we addressed the exception to CPRA disclosure set forth in Government Code section 6254, subdivision (f), concerning law enforcement investigatory files. The parties in Williams disputed whether the information in such files would remain confidential after the investigation ended. This court concluded the exception applied even after the investigation ended, but also stated that “the law does not provide . . . that a public agency may shield a record from public disclosure, regardless of its nature, simply by placing it in a file labelled ‘investigatory.’ ” (Williams v. Superior Court, at p. 355.) Similarly, the Court of Appeal in New York Times Co. v. Superior Court (1997) 52 Cal.App.4th 97, 103 [60 Cal.Rptr.2d 410], commenting on that possibility, opined: “The labels of ‘personnel records’ and ‘internal investigation’ are captivatingly expansive, and present an elasticity menacing to the principle of public scrutiny of government. A public servant may not avoid such scrutiny by placing into a personnel file what would otherwise be unrestricted information. A conclusion to the contrary would weaken and despoil the Public Records Act.” Because a law enforcement agency cannot avoid the mandate of the CPRA by placing a disclosable document into a peace officer’s personnel file, the level of confidentiality does not turn on the timing of the disclosure request.
Finally, the majority reasons that failure to adopt the fiction that the Commission is the deputy’s employing agency would “significantly impact a peace officer’s right of administrative appeal,” presenting deputies with a “[h]obson’s choice” of vindicating their rights on appeal or retaining the confidentiality of their personnel records. (Maj. opn., ante, at p. 1296.) A hobson’s choice is defined as either “an apparent freedom to take or reject something offered when in actual fact no such freedom exists” (Webster’s 3d New Internat. Dict. (2002) p. 1076, col. 1) or “the necessity of accepting one of two equally objectionable things” (ibid,.). As to the first definition, a peace
II
No doubt San Diego County chose the Commission to hear peace officer appeals for a specific reason. The Commission is “a ‘quasi-independent’ county agency. In contrast to most county agencies, which are directly supervised by the board of supervisors [citation], the Commission’s unique review function demands an independence which is specifically provided for in section 904.1 of the San Diego County Charter (as amended Dec. 17,
Because the Commission does not employ the deputy being disciplined in this case, its records are presumptively open under the CPRA. Only to the extent qualifying records maintained by the deputy’s employer—the San Diego County Sheriff’s Department—or information obtained from those records (Pen. Code, § 832.7, subd. (a)) are introduced in the appeal hearing would the Commission’s records remain confidential under Government Code section 6254(k) and Penal Code section 832.7. Even information presented to the Commission that is duplicated in the officer’s file would not necessarily be rendered confidential by section 6254(k) (incorporating Pen. Code, § 832.7) if it had a source independent from the personnel file itself. Only if the information is “obtained from” that file (Pen. Code, § 832.7), as would be the case if the file were read into evidence, would the exception to disclosure apply. For example, the name of an officer and the nature of his alleged misconduct may be derived from testimony before the Commission by the complaining witness herself or from other eyewitnesses to the alleged misconduct. As the Court of Appeal below observed: “Testimony of a percipient witness to events, or from documents not maintained in the personnel file, is not information subject to section 832.7 even though that information may be identical to or duplicative of information in the personnel file.” On the other hand, investigative information in the file that does not come out at the hearing remains confidential.
Contrary to the majority’s assertions, unlike In re Reeves (2005) 35 Cal.4th 765 [28 Cal.Rptr.3d 4, 110 P.3d 1218], cited by the majority (maj. opn., ante, at p. 1299, fn. 22), reference in the statutory scheme to the officer’s “employing agency” is not ambiguous. By ignoring the actual language of the CPRA and Penal Code sections 832.5, 832.7 and 832.8, the majority unjustifiably enlarges the confidentiality of law enforcement personnel files and concomitantly reduces the amount of information disclosable to the public under the CPRA regarding how our law enforcement officers are performing their duties. Although the majority relies throughout on its view of what is
Because I disagree the Commission employs this deputy sheriff, I would find the Commission’s records are not privileged under Penal Code section 832.7 and thus should have been disclosed under the CPRA. Because the majority finds otherwise, I dissent.
As one court describes it: “The objectives of the Public Records Act thus include preservation of islands of privacy upon the broad seas of enforced disclosure.” (Black Panther Party v. Kehoe (1974) 42 Cal.App.3d 645, 653 [117 Cal.Rptr. 106].)
The Commission relied also on Government Code section 6254, subdivision (c), which provides in pertinent part: “[NJothing in this chapter shall be construed to require disclosure of records that are any of the following: [][]... [|] (c) Personnel, medical, or similar files, the disclosure of which would constitute an unwarranted invasion of personal privacy.” The bulk of the Commission’s records, however, do not fall under the terms of this provision. With the exception of the deputy’s actual personnel file and information obtained from that file (see Pen. Code, § 832.7, subd. (a)), the statutory exception from disclosure set forth in section 6254, subdivision (c) provides no basis on which to withhold the Commission’s records from Copley Press.
Although Copley Press also claims a constitutional right to disclosure of the Commission’s records, I would not reach the constitutional issue inasmuch as I would find disclosure is required under the CPRA. (See People v. Brown (2003) 31 Cal.4th 518, 534 [3 Cal.Rptr.3d 145, 73 P.3d 1137] [courts should decline to reach constitutional questions if a statutory claim is dispositive].)
I agree with the majority that this language does not preclude application of Penal Code section 832.7 to administrative proceedings, as here. (Maj. opn., ante, at pp. 1284-1286.)
Government Code section 3304, subdivision (b) provides: “No punitive action, nor denial of promotion on grounds other than merit, shall be undertaken by any public agency against any public safety officer who has successfully completed the probationary period that may be required by his or her employing agency without providing the public safety officer with an opportunity for administrative appeal.”
That Civil Service Com. v. Superior Court, supra, 163 Cal.App.3d 70, does not establish the Commission’s independence “for all purposes” (maj. opn., ante, at p. 1289), as the majority opines, does not of course mean the Commission lacks independence for any purpose. Significantly, the majority identifies no reason San Diego County would designate the Commission to hear disciplinary appeals, other than the Commission’s independence.
Reference
- Full Case Name
- The COPLEY PRESS, INC., Petitioner, v. THE SUPERIOR COURT OF SAN DIEGO COUNTY, Respondent; COUNTY OF SAN DIEGO Et Al., Real Parties in Interest
- Cited By
- 103 cases
- Status
- Published