United States v. Story County ex rel. Board of Supervisors
United States v. Story County ex rel. Board of Supervisors
Opinion of the Court
ORDER
Before the Court is a Motion to Dismiss brought by Defendant .Story County, Iowa (Story County) and a Motion for Summary Judgment brought by Plaintiff United States of America (the United States). Both Motions are resisted. The Court held a hearing on the Motions on March 5, 2014. Department of Justice Attorney Marcia Sowles, Department of-Commerce Attorney Russell Craig, and Assistant U.S. Attorney William Purdy were present for the United States. Story County Attorney Stephen Holmes was present for Story County. The Motions are ready for disposition. The following facts are not in material dispute.
I. FACTUAL AND PROCEDURAL BACKGROUND
The First Responders Network Authority (FirstNet) is an independent authority within the National Telecommunications Information Administration (NTIA), an agency of the United States Department of
Among the objectives of FirstNet is to “ensure the building, deployment, and operation of the nationwide public safety broadband network,” to “ensure the safety, security, and resiliency 'of the network, including requirements for protecting and monitoring the network to protect against cyberattack,” and to “address special considerations for areas or regions with unique homeland security or national security needs.” Id. § 1426(b)(1 )-(2). The FirstNet Board is comprised of the Secretary of Homeland Security, the U.S. Attorney General, the Director of the Office of Management and Budget, and twelve individuals appointed by the Secretary of Commerce.
On August 20, 2012, Story County Sheriff Paul Fitzgerald (Sheriff Fitzgerald) was appointed to the FirstNet Board by the then Acting Secretary of Commerce. At the time of his appointment to FirstNet, Sheriff Fitzgerald was the Democratic candidate for re-election as Story County Sheriff and was re-elected in November 2012. When performing his FirstNet duties and activities, Sheriff Fitzgerald receives pay from the United States for his time spent in performing his duties on behalf of FirstNet and compensation for associated travel expenses.
In his capacity as a FirstNet Board member, Sheriff Fitzgerald communicates (including by email) with other FirstNet Board members as well as FirstNet officials and employees regarding FirstNet activities and plans. These communications include discussion of proposed budgets, draft Board resolutions and minutes, prospective procurement plans, legal advice, other internal and additional communications.
On July 29, 2013, a request was made to Story County by Mr. Tony Romm (Romm), a reporter for the political news publication Politico, for “all emails sent and received by Sheriff Paul Fitzgerald over the period between March 1 and June 30.” Romm Email of July 29, 2013, Ex. 1 to Defs.’ Mot. Dismiss, ECF No. 7-2. On August 1, 2013, Romm amended his re
Sheriff Fitzgerald became aware of this request, informed Kathy Smith, Chief Counsel of NTIA (Smith), and forwarded to her a copy of Romm’s modified request. Upon being informed of Romm’s request, Smith contacted Iowa Deputy Attorney General Julie Pottorff (Pottorff) and explained Sheriff Fitzgerald’s position as a FirstNet Board member and the federal interest in communications by Sheriff Fitzgerald as a member of that Board. On August 8, 2013, Pottorff contacted Assistant Story County Attorney Jessica Reynolds (Reynolds) and, confirming an earlier discussion, stated that Sheriff Fitzgerald’s email communications as a member of the FirstNet Board were federal records “and access should be determined under federal law.” Pottorff Email of Aug. 8, 2013, Gov’t Mot. TRO, ECF No. 2-4. Pottorff further advised Reynolds that it was also the view of the Department of Commerce that these were federal records. Pottorff requested that Reynolds turn the documents over to Smith to “shift the emails to the federal attorneys and allow them to process Romm’s request under federal law.” Id.
On August 12, 2013, Pottorff reiterated to Reynolds that federal counsel was willing “to work on the disclosure issues at the federal level” and that she thought it was “extremely unlikely that the county would be held in violation of its disclosure obligation by transferring these issues at the request of the Attorney General’s office to the Department of Commerce where Sheriff Fitzgerald’s appointment originates” and hoped that “the county appreciates it is in everyone’s interest to have the disclosure of emails related to the federal position determined at the federal level.” Pot-torff Email of Aug. 12, 2013, Gov’t Mot. TRO, ECF No. 2-4. The United States did not offer to indemnify Story County if Story County was sued
On August 16, 2013, the U.S. Department of Justice, by Acting Associate Attorney General Elizabeth G. Taylor (Taylor), wrote to Story County Attorney Stephen H. Holmes (Holmes) regarding Story County’s decision to disclose the email communications. Taylor stated that “Sheriff Fitzgerald was at all times acting as a special federal employee and a member of the FirstNet Board” and, consequently, that “Sheriff Fitzgerald’s emails are the property of the federal government notwithstanding the fact that Sheriff Fitzgerald used the Story County email domain when engaging in these communications.” Taylor letter of Aug. 16, 2013, Compl.-Ex. 1, ECF No. 1-1. Taylor, therefore, respectfully requested that the County Board of Supervisors reconsider their decision to release the records. Id.
On August 20, 2013, the United States filed this declaratory judgment action asking for injunctive relief against Story County, by and through its Board of Supervisors, and requesting an order declaring that the FirstNet records are the property of the United States expressly exempted from the disclosure requirements of the Freedom of Information Act' (“FOIA”), 5 U.S.C. § 552, see 47 U.S.C. § 1426(d)(2),
On September 30, 2013, Story County filed a Motion to Dismiss. On November 15, 2013, the United States filed a Motion
II. DISCUSSION
Story County argues the records at issue that are responsive to Politico’s Iowa Code ch. 22 request, belong to Story County, and do not meet the definition of a federal record. Story County further argues the United States has waived any ability to restrict the release of the records pursuant to § 1426(d)(2), which is overboard and unconstitutional as applied. Story County’s final argument is that the United States violates state sovereignty by attempting to reach into Story County’s email system and to prohibit disclosure of Story County email records that are subject to the Iowa Open Records Act.
The United States counters that it is entitled to summary judgment because the records made and received by Sheriff Fitzgerald in his capacity as a FirstNet Board member are federal records, not Story County records, and therefore they are not subject to Iowa’s Open Records Act; the United States has not waived its ability to prevent Story County from disclosing the records created or received by Sheriff Fitzgerald in his capacity as a FirstNet Board Member; section 1462(d)(2) does not violate the First Amendment; and the action by the United States to prevent Story County from releasing federal records does not violate the Tenth Amend- ' ment.
A. Summary Judgment Standard
Summary judgment is proper when “the movant shows that there is no genuine dispute as to any material fact and the movant is entitled to judgment as a matter of law.” Fed.R.Civ.P. 56(a). The moving party bears the initial burden of establishing that there are no genuine issues of material fact. Celotex Corp. v. Catrett, 477 U.S. 317, 323, 106 S.Ct. 2548, 91 L.Ed.2d 265 (1986). The movant must support its contention by pointing to “the record, including depositions, documents, electronically stored information, affidavits or declarations, stipulations (including those made for purposes of the motion only), admissions, interrogatory answers, or other materials” to demonstrate no genuine issue of material fact. Fed.R.Civ.P. 56(c)(1)(A). The Court “must view the evidence, and the inferences that may be reasonably drawn from it, in the light most favorable to the nonmoving party.” Weitz Co., LLC v. Lloyd’s of London, 574 F.3d 885, 892 (8th Cir. 2009) (quoting Carraher v. Target Corp., 503 F.3d 714, 716 (8th Cir. 2007)).
To defeat summary judgment, the non-movant must respond by “producing] sufficient evidence to support a verdict in his favor based on more than speculation, conjecture, or fantasy.” Doe v. Dep’t of Veterans Affairs, 519 F.3d 456, 460 (8th Cir. 2008) (citation and internal quotation marks omitted). “The mere existence of a scintilla of evidence in support of the plaintiffs position will' be insufficient; there must be evidence on which the jury could reasonably find for the plaintiff.” Anderson v. Liberty Lobby, Inc., 477 U.S. 242, 252, 106 S.Ct. 2505, 91 L.Ed.2d 202 (1986). “Only disputes over facts that might affect the outcome of the suit under the governing law will properly preclude the entry of summary judgment.” Id. at 248, 106 S.Ct. 2505. “[W]here the record
B. Sheriff Fitzgerald’s Federal Employee Status
Story County contends that as the 2012 Democratic candidate running for re-election, Sheriff Fitzgerald was at all times “running” for partisan political office, and therefore, if Sheriff Fitzgerald was a federal employee in August of 2012, he would have been prohibited under the Hatch Act, 5 U.S.C. §§ 7321-7326, from running for Story County Sheriff in November of. 2012. Story County surmises, therefore, either the United States did not perceive Sheriff Fitzgerald to be a federal employee at the time he was running for reelection or it did consider him to be a federal employee and thereby allowed a violation of the Hatch Act. Story County concludes that because “[t]he Hatch Act has no authority to remove the Sheriff from his ... county office in Iowa,” it must mean that “he cannot be a federal employee,” and therefore “the government cannot make a legitimate claim for a property interest in the Sheriffs county emails.” Def.’s Resist. Summ. J. 8, ECF No. 24-1.
The Hatch Act, in pertinent part, provides that a federal employee may not “run for the nomination or as a candidate for election to a partisan political of-fice_” § 7323(a)(3). Sheriff Fitzgerald is identified as a “Special Government Employee” in his letter of appointment. Sheriff Fitzgerald’s Ltr. of Appt., Gov’t Mot. TRO, ECF No. 2-2 (announcing Sheriff Fitzgerald’s appointment as an inaugural director of FirstNet and noting that he would “be considered a Special Government Employee tasked with meeting the requirements of FirstNet contained in Subtitle VI of the Middle Class Tax Relief and Job Creation Act of 2012”). Title 5 C.F.R. 734.601 defines that “[a]n employee who works on an irregular or occasional basis or is a special Government employee as defined in 18 U.S.C. § 202(a) is subject to the provisions of the applicable subpart of this part when he or she is on duty” and provides as an example that “[a]n employee appointed to a special commission or taisk force who does not have a regular tour of duty may run as a partisan political candidate, but may actively campaign only when he or she is not on duty.” But cf. Kane v. Merit Sys. Prot. Bd. 210 F.3d 1379, 1382 (Fed.Cir. 2000) (upholding the decision of the Merit Systems Protection Board finding the plaintiff, a part-time mail carrier regularly scheduled to work every Saturday, did not qualify as an irregular or occasional employee of the U.S. Postal Service under § 202(a) because he had a regular tour of duty, and therefore running for reelection as the town tax assessor violated the Hatch Act).
It is the Office of Special Counsel (“OSC”) that is authorized to investigate alleged violations of the Hatch Act, see 5 U.S.C. § 1216(a)(2); and if the OSC charges an employee with a violation, those charges are adjudicated before the Merit System Protection Board (MSPB), id. § 1215. While a violation of Hatch Act could possibly result in removal from office, see 5 U.S.C. § 7326, Briggs v. Merit Sys. Prot. Bd., 322 Fed.Appx. 983, 984 (Fed.Cir. 2009) (unpublished per curiam) (affirming the decision of the MSPB finding the plaintiff violated the Hatch Act by running for the partisan office of township supervisor while employed by an Executive agency — the Mine and Health Safety Administration (MHSA) — and removing plaintiff from his position); Eisinger v.
The legitimacy of Sheriff Fitzgerald’s appointment to FirstNet Board notwithstanding, the Supreme Court has instructed, “[t]he de facto officer doctrine confers validity upon acts performed by a person acting under the color of official title even though it is later discovered that the legality of that person’s appointment or election to office is deficient.” Ryder v. United States, 515 U.S. 177, 180, 115 S.Ct. 2031, 132 L.Ed.2d 136 (1995) (“The de facto doctrine springs from the fear of the chaos that would result from multiple and repetitious suits challenging every action taken by every official whose claim to office could be open to question, and seeks to protect the public by insuring the orderly functioning of the government despite technical defects in title to office.” (citation and internal quotation marks omitted)). There is no question that the public interest, as specifically contemplated by Congress when it created FirstNet, would be harmed if this Court were to strip the subject emails of their characterization as federal records even if there had been a Hatch Act violation due to Sheriff Fitzgerald’s appointment to the FirstNet Board. Congress exempted FirstNet from operation of the federal Freedom of Information Act specifically to protect the confidentiality of records such as those at issue in this litigation. See 47 U.S.C. § 1426(d). Clearly, this purpose would be frustrated and the public interest thereby harmed were the Court to reach the result asked for by Story County. Story County’s Hatch Act violation argument fails.
C. Characterization of Sheriff Fitzgerald’s Emails
Story County next argues the subject emails are documents produced by or originating from the United States and fit the definition of a public record under Iowa’s Open Records Act, Iowa Code ch. 22. Story County points out that the United States’ transmissions of. records via Story County’s email system were without Story County’s knowledge or permission, were not transmitted by accident, mistake, or inadvertent transmission, rather that the transmissions of records involved the intentional use of the email address “[email protected]” by Sheriff Fitzgerald, a partisan, elected Story County official. Story County notes that the
Title 44 U.S.C. § 3301 states,
As used in this chapter, “records” includes all books, papers, maps, photographs, machine readable materials, or other documentary materials, regardless of physical form or characteristics, made or received by an agency of the United States Government under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the Government or because of the informational value of data in them. Library and museum material made or acquired and preserved solely for reference or exhibition purposes, extra copies of documents preserved only for convenience' of reference, and stocks of publications and of processed documents are not included.
The physical location of a record is not determinative as to whether it is a federal agency record. See United States v. Red Lake Band of Chippewa Indians, 827 F.2d 380, 383 (8th Cir. 1987) (holding that the records of tribal courts established under federal regulations “are agency records and belong to the United States” despite having been in the possession of the tribal government).
a public record is a record or document of or belonging to the state or local government. A document of the government is a document that was produced by or originated from the government. Documents belonging to the government would include those documents that originate from other sources but are held by public officers in their official capacity.
Id. at 452. In determining the DRA board meeting minutes did not belong to the city and were exempt from inspection under Iowa Code § 22.7(18), the court reasoned that the inquiry did not turn on the physical location or the property rights of the documents, but turned on whether the documents were held by the assistant city manager in his capacity as a board member or in his capacity as assistant city manager. Id. at 453. The court concluded that “[s]imply because members of a city council serve on the board of directors of a private nonprofit corporation, the affairs of the corporation do not become the affairs of the government” and “[a]lthough members of the city council and the city manager may also serve as directors and committee members of the DRA, minutes of the DRA meetings are not documents that belong to the city.” Id. at 454.
Story County argues Dubuque Racing is distinguishable because that case involved partisan city officials’ mandatory participation on the defendant’s private, nonprofit corporation’s board of directors; whereas, here, the United States is not a private, non-profit corporation. Story County attempts to further distinguish that here, the United States utilized Sheriff Fitzgerald in his official capacity as Story County Sheriff on the FirstNet Board, and that Sheriff Fitzgerald would not have had access to the email account where the subject emails were located without his status as Story County Sheriff.
It is a distinction without a difference that 'in this case the records at issue were stored in electronic format as opposed to having been stored in hard copy format as were the records at issue in Dubuque Racing. See, e.g., Media Research Ctr. v. U.S. Dep’t of J., 818 F.Supp.2d 131, 140 (D.D.C. 2011) (determining that emails to and from the Solici
The subject emails are federal records and not subject to Iowa’s Public Records Act.
D. Waiver by the United States
Story County next argues that based upon statements included in Sheriff Fitzgerald’s declaration
Story County’s waiver argument fails for several reasons. First, Story County misconstrues the basis of this action. Title 47 U.S.C. § 1426(d)(2) provides that “[a]ny action taken or decisions made by First Responder Network Authority shall be exempt from the requirements of .... chapter 5 of Title 5.” Thus, the action of the United States does not turn on whether FirstNet did not adequately safeguard its records and thereby subject them to release. Instead, the issue is one of ownership. The United States has the authority to enforce its property interest in its records. See United States v. Napper, 694 F.Supp. 897 (Ñ.D.Ga. 1988), aff'd, 887 F.2d 1528 (11th Cir. 1989) (holding that the United States had the right to seek the return of documents the FBI loaned to local law enforcement officials during a murder investigation). In Napper, the court reasoned that “[t]he question before the court is who owns, and is entitled to possession of, the documents,” not whether the documents are exempt from disclosure under the FOIA. Id. at 900.
Story County puts misplaced reliance on Watkins for the proposition that public disclosure of a record otherwise protected under one of FOIA’s nine exemptions, see 5 U.S.C. § 552(b), constitutes waiver of that exemption. In Watkins, the Ninth Circuit found that a FOIA request for the release of notices of seizure of infringing merchandise from various U.S. ports should have been granted holding that “[although Exemption 4 [FOIA’s trade secret exemption] applies to Notices of Seizure, shielding them from public disclosure, [the U.S. Bureau of Customs and Boarder Protection] waived the confidentiality of the Notices by disclosing them to trademark owners without any limits on further dissemination.” Watkins, 643 F.3d at 1196. The court went on to opine that “[t]he government ‘waives’ protection under Exemption 4 when it releases purportedly confidential information to the public.” Id. The Watkins court reasoned that public disclosure constituted waiver because the information subject to the FOIA request had been released to trademark owners without limitation on further dissemination. Id. In the present case, the subject emails were not released to any
In addition, it is Story County that bears the initial burden of production to show that the withheld information has been officially disclosed. See, e.g., Assassination Archives & Research Ctr. v. CIA, 334 F.3d 55, 59 (D.C.Cir. 2003) (“[A]n agency may waive its claim that information is exempt from disclosure if a FOIA [requester] carries his ‘burden of pointing to specific information in the public domain that appears to duplicate that being withheld.’ ” (quoting Afshar v. U.S. Dep’t of State, 702 F.2d 1125, 1130 (D.C.Cir. 1983))); Davis v. U.S. Dep’t of J., 968 F.2d 1276, 1279 (D.C.Cir. 1992) (same). Story County has offered no evidence of any official disclosure of the subject emails to Story County or to any other third party, much less to the public. Beyond Sheriff Fitzgerald having used his Story County email account to send and receive the subject emails, there is no evidence that Sheriff Fitzgerald voluntarily disseminated the subject emails to other Story County employees. Additionally, although Story County was able to download the documents from Sheriff Fitzgerald’s Story County email account, it did so over Sheriff Fitzgerald’s objections. Nor, as Story County argues, does Onyeije’s advice to FirstNet Board members to stop using non-NTIA email addresses constitute waiver since transmission of official First-Net email messages on a system not operated by a federal agency is not prohibited by federal records management law or regulation. See 36 C.F.R. § 1236.22. Finally, even if Sheriff Fitzgerald’s use of his Story County email account could be treated as disclosure to Story County, carelessness or mistake by an agency in permitting access to certain information is not equivalent to waiver where, as here, the agency takes steps to correct the problem. See Hersh v. U.S. Dep’t of Health & Human Servs., No. C 06-4234, 2008 WL 901539, at *7-9 (N.D.Cal. Mar. 31, 2008) (unpublished) (explaining that “documents made publicly available on the docketing system were inadvertently produced by defendants, must be returned to them, and cannot form the basis for a waiver argument”); Astley v. Lawson, No. 89-2806, 1991 WL 7162, at *8 (D.D.C. Jan. 11, 1991) (unpublished) (noting that “[although the memoranda were inadvertently placed into the public record for a period of time, as soon as the [agency] was aware of the mistake it moved to have the documents removed from all public access.... [which] demonstrate^] that the disclosure was indeed inadvertent, and not inconsistent with the [ageney]’s intent to maintain the confidentiality of the memoranda,” and concluding the agency had “not improperly withheld any agency records that [we]re subject to disclosure under FOIA”).
E. Constitutional Arguments
1. First Amendment
Story County next argues that interpreting 47 U.S.C. § 1426(d)(2) to exempt all documents surrounding FirstNet from FOIA is overbroad as applied and therefore unconstitutional. Story County further argues that due to the exclusion of the FirstNet statute, the United States should not be able to define the meaning of the limited number of emails sought because they may need to be evaluated in terms of a larger number of emails that comprise a complete conversation. Story County argues that the cases cited by the United States for the general propositions that the First Amendment does not mandate a right of access are irrelevant because this matter does not involve the issues of right of access or the creation of an affirmative duty, rather this case involves disseminating information that is not constitutionally excepted or exempted from the FOIA statute. Story County contends that there is a fundamental denial of a First Amendment right because it is impossible for citizens to exercise their First Amendment right to free speech unless they know what is going on in the government so that they can talk about the information, the public can only receive this information from the government, and in Iowa, the public’s mechanism to receive information about its government so free speech can be exercised is Iowa Code ch. 22. According to Story County, unless specifically excepted or exempted by statute, and that exception or exemption is narrowly tailored, there is an unconstitutional withholding by the government of information that the public would be entitled to have for them to exercise their right of free speech. Accepting the general rhetoric, the Court must disagree under the circumstances of this case.
The fundamental problem with Story County’s First Amendment argument is that this action does not turn on whether the records at issue are subject to FOIA, instead, the only issue is one of ownership. Because the subject emails are federal records, Story County lacks standing to challenge the constitutionality of 47 U.S.C. § 1426(d) as Story County, inter alia, points to no injury-in-fact it has or will suffer. See Iowa League of Cities v. E.P.A., 711 F.3d 844, 869 (8th Cir. 2013) (“To show standing under Article III of the U.S. Constitution, a plaintiff must demonstrate (1) injury in fact, (2) a causal connection between that injury and the challenged conduct, and (3) the likelihood that a favorable decision by the court will redress the alleged injury.” (quoting Young Am. Corp. v. Affiliated Computer Servs. (ACS), Inc., 424 F.3d 840, 843 (8th Cir. 2005) (citing Lujan v. Defenders of Wildlife, 504 U.S. 555, 560-61, 112 S.Ct. 2130, 119 L.Ed.2d 351 (1992)))). The subject emails were requested by Politico, and there is no allegation or record evidence that Politico has assigned to Story County its rights as requester. Nor does the record show that Story County has filed any statutory request for records with FirstNet.
Story County lacks Article III standing to assert a First Amendment challenge to 47 U.S.C. § 1426.
Story County’s final argument is that the United States is overreaching and usurping, the sovereignty of the State of Iowa by attempting to reach into Story County’s email system and prohibit disclosure of Story County email records that are subject to Iowa’s Public Records Act. Story County contends that the United States’ argument that FirstNet business conducted over Story County’s email system makes those emails federal records is a clear intrusion of state sovereignty and a violation of the Tenth Amendment. ■
The Tenth Amendment provides, “The powers not delegated to the United States by the Constitution, nor prohibited by it to the States, are reserved to the States respectively, or to the people.” U.S. Const. amend. X. As the Supreme Court has noted, the Tenth Amendment is
but a truism that all is retained which has not been surrendered. There is nothing in the history of its adoption to suggest that it was more than declaratory of the relationship between the national and state governments as it had been established by the Constitution before the amendment or that its purpose was other than to allay fears that the new national government might seek to exercise powers not granted, and that the states might not be able to exercise fully their reserved powers.
United States v. Darby, 312 U.S. 100, 124, 61 S.Ct. 451, 85 L.Ed. 609 (1941).
The record in this case shows there has been no intrusion into Iowa’s sover
Story County’s Tenth Amendment argument fails.
III. CONCLUSION
Although seriously conflated by Story County, the question before this Court was a very narrow one: Do the subject emails belong to the United States or to Story County? The evidence and applicable law demonstrate that they are federal records that belong to the United States. Public access to those records is a question for another day and another forum. Thus, for the reasons stated, Story County’s Motion to Dismiss/Summary Judgment, ECF No. 7, must be denied, and the United States’ Motion for Summary Judgment, ECF No. 12, must be granted.
The Court hereby declares and decrees that the subject emails and other records sent and/or received by Sheriff Fitzgerald in his capacity as a FirstNet Board member are the property of the United States. Story County, and any party acting on its behalf, is hereby enjoined from disclosing the subject emails to any other entity, including but not limited to Politico, without the consent of the United States.
ITS IS SO ORDERED.
. Story County acknowledges in Sheriff Fitzgerald’s declaration that he is compensated "as a federal employee for [his] expenses, travel and time to serve on the FirstNet Board,” Fitzgerald’s Deck ¶ 3, Gov’t Mot. TRO, ECF No. 2-2, but denies knowledge of the specifics regarding payments made to Sheriff Fitzgerald by the United States.
. Story County qualifies that the responsive emails also contain communications with persons who are not FirstNet Board members. However, the United States' statement identifies not only Board members but FirstNet officials and employees.
. As an additional material fact, Story County asserts that the Iowa Attorney General never offered to indemnify Story County.
. Iowa Code § 22.2 states as follows:
1.Every person shall have the right to examine and copy a public record and to publish or otherwise disseminate a public record or the information contained in a public record. Unless otherwise provided for by law, the right to examine a public record shall include the right to examine a public record without charge while the public record is in the physical possession of the custodian of the public record. The right to copy a public record shall include the right to make photographs or photographic copies while the public record is in the possession of the custodian of the public record. All rights under this section are in addition to the right to obtain a certified copy of a public record under section 622.46.
2. A government body shall not prevent the examination or copying of a public record by contracting with a nongovernment body to perform any of its duties or functions.
3. However, notwithstanding subsections 1 and 2, a government body is not required to permit access to or use of the following:
a. A geographic computer database by any person except upon terms and conditions acceptable to the governing body. The governing body shall establish reasonable rates and procedures for the retrieval of specified records, which are not confidential records, stored in the database upon the request of any person. b. Data processing software developed by the government body, as provided in section 223k.
Iowa Code § 22.1(3) defines public records as “all records, documents, tape or other information, stored or preserved in any medi
. Section 1426(d)(2) provides, “Exemption from certain laws — Any action taken or decisions made by the First Responder Network Authority shall be exempt from the requirements of ... chapter 5 of Title 5 (commonly referred to as the Administrative Procedures Act)-" FOIA, which is codified at 5 U.S.C. § 552, falls within this exemption.
. The case was stayed from October 4, 2013, until October 21, 2013, due to the lapse in federal government appropriation. See Text Order of Oct. 4, 2013, ECF No. 8.
. While acknowledging that the content of the subject emails is primary in making this determination, Story County argues Red Lake is distinguishable because it did not involve state sovereignty and federalism issues. Story County reads Red Lake too narrowly.
At issue in Red Lake were tribal records that the Red Lake Band of Chippewa Indians, the Red Lake Tribal Council, and the Red Lake Band officials (collectively, Red Lake) removed from tribal courts and stored in the tribal archives. Red Lake, 827 F.2d at 381. When Red Lake refused the demand of the Bureau of Indian Affairs (BIA) to return the records, the United States filed suit against Red Lake in federal district court arguing the tribal records were agency records belonging to the BIA and the Department of the Interior, and that removal of those records violated the Federal Records Act, 44 U.S.C. § 3106. Id. The district court granted the United States’ motion for summary judgment rejecting Red Lake’s arguments that tribal sovereign immunity barred the lawsuit and that the tribal records were not agency records under §3106. Id. at 382.
Affirming on appeal, the Eighth Circuit first addressed the sovereign immunity issue, concluding “that just as a state may not assert sovereign immunity as against the federal government, neither may an Indian tribe, as a dependent nation, do so.” Id. at 383 (citation omitted). Addressing Red Lake’s argument that the tribal records were not federal rec
. Accordingly, as in Red Lake, this Court must ascertain the nature of the records in determining whether they are agency records under § 3106.
. Paragraph 7 of Sheriff Fitzgerald's declaration states,
It is my understanding and belief that most, if not all, persons with whom I communicated regarding FirstNet matters by email between March 1 and June 30 of 2013, believed those communications to be confidential. On at least two occasions, I requested to and did enter into non-disclosure agreements with those with whom I was seeking information and advice. From my conversation and exchanges with these individuals and consultants, I know they would not share or provide their information, thoughts, opinions and insights with me regarding FirstNet if they understood these communications would be made public.
Sheriff Fitzgerald’s Decl. ¶ 7, Gov't Mot. TRO, ECF No. 2-2.
. Story County refers to paragraphs 9 and 10 of Onyeije’s declaration, which state,
Each FirstNet Board Member was assigned an NTIA.gov federal government email address on or about September 25, 2012. However, because using the NTIA email addresses required Board Members to log-in from a desktop or use an NTIA-provided Blackberry, the NTIA addresses were not widely or consistently used by any of the Board Members until June 2013 when I informed FirstNet Board Members of the U.S. Department of Commerce policy prohibiting the use of outside email addresses for Department business. Based on information and belief, between September 2012 and June 2013, FirstNet Board Members used outside email accounts to conduct FirstNet business.
Onyeije’s Deck ¶¶ 9-10, Gov’t Mot. TRO, ECF No. 2-3.
. Story County argues Napper involved the loan of records by the United States, which implies an understanding requiring a meeting of the minds, and in the present case there was no agreement, notice, or discussion regarding Sheriff Fitzgerald’s use of the Story County email system to conduct FirstNet business. As previously discussed, any misuse of Story County’s email system by Sheriff Fitzgerald is a collateral issue that does not change the nature of the subject emails as federal records.
. Story County’s attempt to shift the Court's focus from a determination of the ownership rights of the subject emails to a First Amendment challenge nonetheless fails. See Ctr. of Nat’l Sec. Studies v. U.S. Dep’t of J., 331 F.3d 918, 924 (D.C.Cir. 2003) ("[T]he First Amendment does not ‘mandate[] a right of access to government information or sources of information within the government’s control.” (alteration in original) (quoting Houchins v.
Story County's argument that 47 U.S.C. § 1426(d)(2) has been expanded beyond its intended purpose in a manner inconsistent with § 1426(b)(1)(B) is likewise fatally flawed. Section 1426(b)(1)(B) requires FirstNet to issue competitive requests to the private sector for proposals for the construction and operation of the FirstNet in a "transparent” manner. The subject emails are internal communications among FirstNet Board members and/or with FirstNet employees and include discussions of legal advice, proposed budgets, draft Board resolutions and minutes, and other internal deliberations. The subject emails are not competitive requests by the FirstNet Board to the private sector for the purpose of building and operating the network. To the extent any of the subject emails touch upon prospective procurement plans by FirstNet, those plans are not final; competitive requests to the private sector but are internal, pre-decisional sensitive information, the disclosure of which would prematurely reveal the agency’s proposed strategy, budget, or schedule for acquiring goods and services. Moreover, that Congress legislatively specified that certain actions must be “transparent” underscores that FirstNet’s exception from the FOIA under § 1426(d)(2) was a knowing policy choice.
Reference
- Full Case Name
- United States v. STORY COUNTY, IOWA, by and through its Board of Supervisors
- Cited By
- 2 cases
- Status
- Published