In Re Dolan
In Re Dolan
Opinion of the Court
A complaint was filed with the Middlesex County Ethics Committee charging respondent with conflicts of interest in connection with certain real estate transactions. After receipt of the Committee’s report the Court directed the Central Ethics Unit to file a petition for an Order to Show Cause, which issued in due course. That petition asserts that respondent’s conduct constituted violations of DR 5-105, DR 8-101, and DR 9-101, dealing respectively with conflicts, abuse of public position, and the appearance of impropriety.
I
The public position which respondent held during the times pertinent hereto was that of municipal attorney for the Borough of Carteret, to which he was appointed at the beginning of 1971. For some time prior to the events in question the Borough had implemented a policy of urban renewal pursuant to Federal Housing Authority (FHA) procedures. By ordinance it created the Carteret Redevelopment Agency (Agency), consisting of six members, five of' whom were appointed by the municipal governing body. The Agency’s function was to solicit proposals from developers for utilization of certain tracts for low and moderate income multi-family dwelling units. Gulya Brothers, Inc., a developer, submitted a proposal for a townhouse project on one of the tracts, which the Agency accepted. Thereafter,
Upon acceptance of Gulya’s proposal the Agency was required .to obtain the necessary approvals from the municipal planning board, board of adjustment and governing body. Additionally, it was obliged to convey to the developer marketable title to the tracts involved. In due course the Agency, which was represented by its own counsel, successfully processed applications before the appropriate municipal bodies, and on November 15, 1971, the .Borough gave final approval to the project.
Thereafter Gulya’s attorney sought financing for the project on behalf of the developer but was unsuccessful. To aid in this endeavor the developer’s attorney sought out the respondent, who had “handled matters for him in the past”, was “familiar with mortgage financing”, and had done “some extensive real estate work.” In May or June of 1972 respondent, at the instance of Gulya’s attorney, discussed the project with the principals of Gulya and at that point took over the representation of the developer, with the full consent of previous counsel. Prior to this respondent had not represented Gulya in any capacity whatsoever. Specifically, he had not appeared on the developer’s behalf before the Agency; neither had he represented either the planning board or board of adjustment at the time of the Agency’s applications to those bodies or at any other time. Respondent was, however, attorney for the Borough when the Council acted favorably on the board of adjustment’s recommendation to grant the Agency’s application for the necessary variances for this project.
Respondent’s efforts on Gulya’s behalf produced the required financing through a NTew Jersey mortgage company. The financing consisted of both the construction mortgage and permanent mortgages available to the buyers of the townhouses. Respondent’s representation of the developer con
Respondent also represented the mortgage company in sales involving permanent mortgages used in the purchase of townhouses from Gulya. In those same transactions he came to act as well on behalf of purchasers-mortgagors of the housing units at their closings of mortgage loan and title, under the following circumstances. In order to market the townhouses the developer engaged a real estate agent, whose function it was to attract buyers and assist those buyers in obtaining PHA approvals. It was the agent who led the buyers through whatever preliminary steps were required leading to execution of the contracts, and it was the agent who secured execution of those contracts. Respondent did not enter the picture until after the contracts had been signed by the buyer. The contract forms utilized by the agent, pursuant to these procedures, contained the following clauses:
Purchaser shall be responsible for paying the closing attorneys for the mortgage (sic) their legal fee for examination of title and recording of deed and mortgage and shall also be responsible for and shall pay for survey, mortgage title insurance,- hazard insurance premium, escrow funds for taxes and insurance, appraisal and inspection fees and a one percent processing fee except as may be otherwise provided herein. * * *.
If purchaser uses seller’s attorney, the seller will pay the legal fee for title examination, recording of deed and mortgage, survey, mortgage title insurance, appraisal and inspection fees.
As may be seen, then, there are two separate areas of potential conflict of interest called to our attention by the Committee report and the Central Ethics Unit’s presentment.
II
We address first the asserted conflict presented by respondent’s representation of the developer while concurrently act
With all of this, however, the fact remains that respondent’s conduct was directly contrary to the mandate of this Court in In re A. and B., 44 N. J. 331 (1965). There it was noted that while in some situations it may be proper (within the proscription of DR 5-105) for an attorney to engage in dual representation, nevertheless
the subject of land development is one in which the likelihood of transactions with a municipality and the room for public misunderstanding are so great that a member of the bar should not represent a developer operating in a municipality in which the member of the bar is the municipal attorney or the holder of any other municipal office of apparent influence. We all know from practical experience that the very nature of the work of the developer involves a probability of some municipal action, such as zoning applications, land subdivisions, building permits, compliance with the building code, etc.
It is accordingly our view that such dual representation is for-hidden even though the attorney does not advise either the municipality or the private client with respeet to matters concerning them. The fact of such dual representation itself is contrary to the public interest. [44 N. J. at 334-35 (emphasis added).]
While in a sense this rule may be deemed somewhat harsh, particularly in a situation where, as here, the representation of both municipality and developer was at no time in connection with a transaction involving both clients, we are strongly of the view that the public interest demands strict adherence to the letter of In re A. and B., supra. A municipal attorney’s public obligations are such that he must
In this ease the affirmative action of those municipal boards, while made at the Agency’s behest, inured to the benefit of Gulya. Those applications were, in a very real sense, in Gulya’s interest, were made at a time when respondent represented the Borough, and were then followed by respondent’s representation of Gulya in connection with the same development project. This representation ignored the clear admonition of In re A. and B., supra, and hence merits our disciplinary action.
Ill
We turn our attention to the conflict presented by respondent’s multiple representation of seller, purchaser-mortgagor, and mortgagee.
In a real estate transaction, the positions of vendor and purchaser are inherently susceptible to conflict. In re Kamp, 40 N. J. 588, 595 (1963). This is likewise the case with a borrower-lender relationship. Id. at 596. The requirements of an attorney involved in such multiple repre
Pull disclosure requires the attorney not only to inform the prospective client of the attorney’s relationship to the seller, but also to explain in detail the pitfalls that may arise in the course of the transaction which would make it desirable that the buyer have independent counsel. The full significance of the representation of conflicting interests should be disclosed to the client so that he may make an intelligent decision before giving his consent. If the attorney cannot properly represent the buyer in all aspects of the transaction because of his relationship to the seller, full disclosure requires that he inform the buyer of the limited scope of his intended representation of the buyer’s interest and point out the advantages of the buyer’s retaining independent counsel. A similar situation may occur, for example, when the buyer of real estate utilizes the services of the attorney who represents a party financing the transaction. To the. extent that both parties seek a marketable title, there would appear to be no conflict between their interest. Nevertheless, a possible conflict may arise concerning the terms of the financing, and therefore at the time of the retainer the attorney should make clear to the buyer the potential area of conflict. In addition, if the buyer’s interests are protected only to the extent that they coincide with those of the party financing the transaction, the attorney should explain the limited scope of this protection so that the buyer may act intelligently with full knowledge of the facts.
[40 N. J. at 595-96.]
See also N. J. Advisory Committee on Professional Ethics, Opinion 51, 87 N. J. L. J. 705 (1964).
In the application of these principles to the matter before ns we are mindful of the circumstances surrounding this type of transaction, namely, the purchase of low and moderate income dwellings with federally guaranteed financing, which serve to distinguish it from the conventional transfer of real estate. There is less flexibility in the terms. Federal auspices in this context brings with it a certain rigidity which leaves little room for negotiation of price and such other commonly negotiable features as limits and rates on borrowed money. The prescribed forms for bond and mortgage contain fixed terms from which variance is
Here the consent forms executed by purchasers at the eleventh hour amounted to little more than a perfunctory effort formally to comply with Kamp’s admonition. After the respondent was retained, he had an “immediate” duty to explain to the client the nature of his relationship with the seller and inform the client of the significance of any consent that the client may have given to dual representation. In re Kamp, supra, 40 N. J. at 596; see In re Lanza, 65 N. J. 347, 350-51 (1974).
The problems that can arise from the failure to heed that instructive warning are graphically demonstrated in the matter before us. The record reveals that a purchaser objected to signing one of the consent forms after the conflict of interest situation had been explained to him (because he believed it might place him in the position of approving a conflict which was “illegal”), but ultimately he executed the form as the result of persuasion from his wife and a desire to avoid the serious disruption of his moving plans resulting from any adjourned or cancelled closing. Although we agree with the Committee’s conclusion that the consent form was signed voluntarily in the literal sense that neither respondent nor the seller exerted any overt
While the practicalities of this type of purchase may generate joint representation of low or middle income purchasers-mortgagors and their sellers and mortgagees by a single attorney, those practicalities in no sense justify any relaxation of the requirement of full, complete and timely explanation of the pitfalls and implications of such representation and the potential for conflict. Indeed, given the increased likelihood that this class of clients may be without the resources to obtain separate representation, the need for meticulous observance of the requirement of full disclosure and informed consent is underscored.
IV
While tenable arguments have been made in favor of a complete bar to any dual representation of buyer and seller in a real estate transaction, see e. g., In re Lanza, supra, 65 N. J. at 353 (Pashman, J., concurring); In re Rockoff, 66 N. J. 394, 397 (1975) (Pashman, J., concurring), on balance we decline to adopt an inflexible per se rule. Confining ourselves to the type of situation before us (assuredly there are others, entirely unrelated to financial pressures), the stark economic realities are such that were an unyielding require
This opinion should serve as notice that henceforth where dual representation is sought to be justified on the basis of the parties’ consents, this Court will not tolerate consents which are less than knowing, intelligent and voluntary. Consents must be obtained in such a way as to insure that the client has had adequate time —• manifestly not provided in the matter under consideration •— to reflect upon the choice, and must not be forced upon the client by the exigencies of the closing. This applies with equal force to the dual representation of mortgagor and mortgagee.
In view of respondent’s impeccable record, including a history of significant public service and contributions to the legal profession, we conclude that appropriate discipline is exercised by the imposition of this public reprimand.
These clauses have not been directly attacked in these proceedings and we do not pass on their propriety.
In a letter answer to the complaint, marked in evidence at the Committee’s hearing, respondent indicated that “one or two of the people did bring their own attorney to the closing.”
A third area emerges, although it was not touched upon in the complaint, testimony, report or presentment. It is the arrangement under which respondent represented both Gulya and the mortgage company with respect to the construction mortgage ■— again at a time when he was municipal attorney. Much of the thrust of this opinion can be directed with equal force to that relationship even though it has not been presented to us directly.
In an analogous context, the, not uncommon practice by some lending institutions of requiring real estate mortgagors to be represented by the lender’s attorney has not gone unnoticed by the Legislature. N. J. S. A. 46:10A-6 prohibits such a practice in a mortgage loan transaction where the mortgagee is a consumer. Senate Bill 35, an amendment to this statute which has passed the Senate and is now before the Assembly Banking and Insurance Committee, expands the scope of the statute to prohibit such a practice in all mortgage loan transactions, regardless of whether the mortgagee is a consumer or a commercial party.
DR5-105. Refusing to Accept or Continue Employment if the Interests of Another Client May Impair the Independent Professional Judgment of the Lawyer
(A) A lawyer shall decline proffered employment if the exercise of his independent professional judgment in behalf of a client will be or is likely to be adversely affected by the acceptance of the proffered employment, except to the extent permitted under DR 5-105 (C).
(B) A lawyer shall not continue multiple employment if the exercise of his independent professional judgment in behalf of a client will be or is likely to be adversely affected by his representation of another client, except to the extent permitted under DR 5-105 (C).
(C) In situations covered by DR 5-105 (A) and (B) except as prohibited by rule, opinion, directive or statute, a lawyer may represent multiple clients if he believes that he can adequately represent the interests of each and if each consents to the representation after full disclosure of the facts and of the possible effect of such representation on the exercise of his independent professional judgment on behalf of each.
(D) If a lawyer is required to decline employment or to withdraw from employment under DR 5-105, no partner or associate of his or his firm may accept or continue such employment.
Concurring in Part
concurring and dissenting. While I applaud the Court’s tightening of the rules governing multiple representation in real estate transactions by further narrowing its permissible circumstantial basis, I am afraid that its effort to provide an additional safeguard for consumers of legal services simply does not go far enough. The prophylactic rule announced herein will do little to enhance the likelihood that the quality of representation provided in such circumstances will duplicate that which would be provided by counsel with undivided loyalty. Similarly, the Court’s admonition that attorneys must avoid “any penalization or victimization” of clients who, as a result of economic constraints, consent to dual representation will be far from effective to prevent the various abuses endemic in such situations.
Surely the Court is not so naive as to the economic realities of such transactions as its utopian stance would indicate. Any conflicting interests which are potentially disruptive of the ultimate goal • — • the expeditious consummation of the sales transaction — must inevitably be resolved in favor of the primary client and for that same reason will probably not even be brought to the attention of the derivative client. This problem is even more aggravated in circumstances such as those of the instant case where the primary client of the attorney is a developer with whom the attorney has a potentially long-term and profitable relationship. Consequently, the attorney has a substantial economic
* * 4 the attorney, either consciously or unconsciously, will be influenced by a desire to maintain his economically profitable, relationship with the seller. The developer has more homes to sell, hence more profitable professional employment for the attorney. The desire to maintain his relationship will make it difficult in any given case for the attorney to devote himself to the interests of a buyer with the same degree of vigor and undivided loyalty which would be the case were such desire not present. This motivation may very probably cause the attorney’s representation of the buyer to be, less searching, less demanding and in general less effective than would be the case were the attorney not reluctant to risk the loss of what for him has become a profitable monopoly.
A second point, interrelated with the first, stems from the fact that the attorney acquires a very extensive intimate knowledge of the developer and of the tract in question as the result of the work he carries out for the owner. If the developer will not be able or willing to construct roads as rapidly as is represented, if a subcontractor is not doing his work well, if drainage problems exist and have not been solved, if there is a question as to when and how all utilities will be introduced, if, as an example only, the masonry foundations of various homes have proven defective, the attorney in each case will perforce possess this knowledge. These are only a few of the possibilities. Anyone who has had direct contact with projects of this sort will be able to add other examples from his own experience. Undertaking a dual representation, the attorney will find himself in an impossibly equivocal position. As representing the seller, he must use all reasonable and proper means to see that the proposed sale of his client’s property is consummated; as representing the buyer, he has an obligation to reveal any information which would be of genuine interest or help to the buyer in determining whether to make the purchase and in protecting his rights after the contract has been signed. It is apparent that this twofold obligation cannot be met in circumstances where the attorney’s knowledge embraces any fact, known to him as the result of his relationship with the seller, which, if known to the buyer, might influence him to reject the purchase or to insist upon terms or conditions less favorable to the seller.
As mentioned above, there is a very definite interrelationship between these two factors the existence of which we have sought to emphasize. In general they will not be present in the ordinary isolated transaction where an attorney represents both buyer and seller. On the other hand they would seem to be endemic in the kind of*17 situation we are considering. Accordingly, it seems clear that unless in any given case these factors for some reason fail to exist or unless their influence can be minimized to the point of complete insignificance, they constitute an insurmountable impediment to the kind of dual representation here being considered.
[New Jersey Supreme Court Advisory Committee on Professional Ethics, Opinion 51, 87 N. J. L. J. 705 (1964), (emphasis added)]
Even assuming that dual representation in an “ordinary isolated” real estate transaction should not he per se impermissible, the practice is wholly unsupportable where the attorney involved is the representative of a developer. The attorney’s economic disincentive to be vigilant in safeguarding the buyer’s interests in such a case is too strong, and a per se prohibition is absolutely imperative. Dual representation in these circumstances forces the derivative client to play with a stacked deck. I cannot countenance the Court’s continued tolerance of such farcical and often duplicitous behavior by some members of the legal profession. The injustice of this is heightened by the fact that it occurs in what for most consumers is the transaction of greatest personal and financial moment in their lifetime in which their need for adequate representation is acute. ' ■
I am similarly distressed by this Court’s continuing con-donation of the concept of “limited” dual representation, first sanctioned in In re Kamp, 40 N. J. 588, 595-596 (1963). By securing the derivative client’s consent to such a limitation on his duty, the attorney, in addition to his plenary representation of the primary client, “represents” the derivative client also as to some matters involved in the closing of title but not as to others. In practical terms what this arrangement means is that at the settlement table, moments after having purportedly acted on behalf of the derivative client’s interest, the attorney will turn on his “former” client and act solely as the advocate for the primary client as to the matters reserved from dual representation. One can readily imagine the bewilderment of the derivative client as he sees the
The Court fails to make its position more palatable by noting that meaningful independent representation for the purchasers in the instant transactions would have been unlikely in any event because of the “rigidities” occasioned by the fact-that the-housing program involved was under “federal auspices.” I am not persuaded that inadequate representation should be acceptable because on some occasions adequate representation might not bear any significant fruit.
Moreover, the Court’s assumption that adoption of a per se prohibition of dual representation in a real estate transaction would somehow prevent persons of modest means from being represented at all is unwarranted. The more likely result of a per se rule will be to alert such persons to the gravity of the contemplated transaction and consequently impel them to secure their own counsel. In this regard it is not inappropriate for us to notice the greater access by consumers to information concerning the cost of legal services as a result of fee advertising in this post-Bates
Were these purchasers not induced to believe that the quality of the derivative representation they would receive from the seller’s attorney is the equivalent of any representation they could receive from their own counsel, it is reasonable to assume that they would have obtained independent representation. In short, the Court allows dual representation to be a self-justifying practice by accepting the theory that its sine qua non role in the provision of housing to per
'It is virtually impossible for an attorney to contend for th'át which duty to another client requires him to oppose. This impossible fact pattern prevents the fulfillment of that undivided loyalty owed by a lawyer to his client. We must decisionally or by Canons of Ethics discourage an attorney from taking any chances where such a highly charged potential for conflict exists. Misconduct may be found despite disclosure and consent.
Absent any explicit demarcation of the line beyond which attorneys tread at their peril in this murky area of ethical behavior, I believe it is inappropriate for the Court to broaden the concept of the type of consent required to avoid a finding of impropriety and then to apply it in an ex post facto manner to the conduct of the particular respondent before us. Is it fair to premise a finding of misconduct on a practice whose ethically violative nature has only this day been explicitly defined? I think not, and for that reason dissent frotii the disciplinary action taken against Mr. Dolan for conduct only technically improper under the present state of the law and which would in all likelihood not have occurred if-this Court has provided attorneys with the needed guidance in the first place. By starkly dramatizing the plethora of pitfalls which await attorneys who are foolhardy enough t-o ■chance a misstep in this precipitous area of professional ■ethics, this case underscores the critical need for a per se -prohibition of dual representation which will deter attorneys ;at the threshold of that hazardous journey.
' While I concur in the reprimand of the respondent for the •conduct described in Section II of the Court's opinion, ■ I hasten to add that my comments herein on the issue of mul
Pashman, J., concurring in the reprimand.
For reprimand — Chief Justice Hughes, Justices Mountain, Sullivan, Pashman and Clifford and Judge Con-ford — 6.
Opposed — None.
The derivative client is the client whose representation by the attorney derives from his participation in a transaction with the party who is the primary client of the attorney. The derivative client is the client to whom disclosure is made and from whom consent to the dual representation is sought.
See New Jersey Supreme Court Advisory Committee on Professional Ethics, Opinion 212, 94 N. J. L. J. 553 (1971) (improper for attorney to continue to represent either party to real estate transaction after controversy has arisen between them).
The most frequent topics of controversy at closing are:
A) Difficulties with the quality of title deliverable by the seller.
B) Disputes over alleged structural defects.
C) Warranties.
D) Unfinished work.
E) Leaks.
E) Cellar problems.
6) Construction of roads and sidewalks in the development on schedule.
H) Drainage problems.
I) Problems as to utilities.
J) Defective masonry foundations.
K) Mortgage and tax escrows —■ amount and interest.
L) Escrows of a part of seller’s money to assure compliance with above problems, including schedule for release of funds.
M) Appropriate remedies for compliance with any agreements concerning the above.
There are, of course, innumerable variations of such problems within the above general areas. These are in addition to the many subjects as to which intolerable conflicts of interest result if the attorney provides dual representation at the contract negotiation stage as well as at the closing of title.
Bates v. Arizona State Bar Association, 433 U. S. 350, 97 S. Ct. 2691, 53 L. Ed. 2d 810 (1977).
In this regard it is noteworthy that in the instant case the developer’s standardized agreement of sale contained the following speeially inserted provision:
If purchaser uses seller’s attorney, the seller will pay the legal fee for title examination, recording of deed and mortgage, survey, mortgage title insurance, appraisal and inspection fees.
The substantial saving for the purchasers resulting from their utilization of the seller’s attorney makes this offer quite persuasive, and vitiates the voluntariness of its acceptance. The Court fails ta comment on the ethical implications of this clause although a functionally indistinct practice was condemned in In re Kamp, 40 N. J. 588, 598 (1963).
only as to § II of the. majority opinion.
Reference
- Full Case Name
- In the Matter of Edward J. Dolan, an Attorney at Law
- Cited By
- 47 cases
- Status
- Published