CLARK CTY. SCHOOL DIST. VS. LAS VEGAS REVIEW-JOURNAL
CLARK CTY. SCHOOL DIST. VS. LAS VEGAS REVIEW-JOURNAL
Opinion
This appeal centers on Clark County School District (CCSD) employee complaints alleging inappropriate behavior, including sexual harassment, by an elected trustee. After the Office of Diversity and Affirmative Action (ODAA) conducted an investigation into the trustee's behavior, CCSD instituted the ODAA's recommended policies and restricted the trustee's access to employees and campuses. Respondent Las Vegas Review-Journal (Review-Journal) began running stories detailing the investigation and the complaints. The Review-Journal made a related records request to which CCSD continually delayed its response. Eventually, the Review-Journal filed a petition, and then an amended petition, for a writ of mandamus under the Nevada Public Records Act, requesting that the district court compel disclosure. The district court granted the first petition and then asserted jurisdiction over the amended petition as well. After holding a hearing on the amended petition and viewing the withheld documents in-camera, the district court filed an order granting the Review-Journal's amended writ petition and ordered disclosure, allowing for limited redaction. CCSD argues that the district court erred by ordering disclosure of CCSD's investigative materials and, alternatively, directing CCSD to provide minimally redacted investigative materials to the Review-Journal. We hold that the district court did not err by ordering disclosure of the records, but adopt a two-part, burden shifting test to determine the scope of redaction of names of persons identified in an investigative report with nontrivial privacy claims, and remand for further proceedings.
FACTS AND PROCEDURAL HISTORY
CCSD officials met with Trustee Kevin Child in March of 2016 after allegations arose regarding his inappropriate behavior, including allegations of sexual harassment. The behaviors included speaking to students about suicide and other inappropriate matters, making suggestive sexual comments and gestures towards employees, including teachers, and engaging in disruptive, threatening, *316 and inappropriate behavior at public events. The ODAA subsequently launched an investigation. The resulting ODAA recommendation states that Child's behavior resulted in what could be considered a hostile work environment under Title VII. The recommendation further concluded that the environment was one in which Child's behavior goes unchecked. This is largely because most employees are unwilling to confront him about his behavior and/or are reluctant to file a formal complaint against him because he is perceived to be "The Boss." Based on these findings, the ODAA recommended severely limiting Trustee Child's access to district properties and employees. CCSD acted on these recommendations on December 5, 2016, implementing strict guidelines for future visits by Trustee Child and distributing those guidelines throughout CCSD via email.
That same day, a Review-Journal reporter made an initial document request. CCSD responded that it had received and was processing the request. A few days later, CCSD responded that it could not get the information requested within five days, as required by NRS 239.0107 of the Nevada Public Records Act (NPRA); however, it would hopefully have the information by December 16, 2016. CCSD then changed that date to January 9, 2017, and then to January 13, 2017. On January 26, 2017, the Review-Journal filed its first petition for writ relief asking the district court to compel CCSD to produce the requested records. CCSD eventually provided some records to the Review-Journal and, on February 9, 2017, the Review-Journal featured one of many articles on Trustee Child.
On February 10, 2017, the Review-Journal made an expanded, amended records request pursuant to NRS 239.010 of the NPRA, based on information learned from the first batch of disclosed records. The district court held a hearing on the writ petition for the initial records request on February 14, 2017. There, counsel for the Review-Journal stated that CCSD had finally provided some records; nevertheless, the issue before the court now was "the scope of redactions." Counsel for the Review-Journal argued that, although it recognized the names of victims and people that have come forward should be protected, CCSD went too far. CCSD had redacted the names of the administrators, principals, and supervisors addressing those complaints, and the names of schools. The district court granted the Review-Journal's first writ petition and ordered that "any names of students or support staff ... be redacted and any direct victims alleging sexual harassment." The district court also set a status check for the second records request. The first order was filed February 22, 2017.
On February 17, 2017, CCSD sent a response to the Review-Journal regarding the amended February records request, where it asserted the same privileges addressed in the prior writ hearing. In mid-March, CCSD provided the Review-Journal with a more extensive account of the types of document searches it was doing, the privileges they were asserting, and a more particularized privilege log. CCSD provided approximately 100 pages of documents between February 3, 2017, and March 3, 2017, in response to the records requests. Most of the documents contained employee complaints about Trustee Child.
On May 9, 2017, the parties appeared before the district court for a hearing on the amended request. During the hearing, counsel for CCSD and the district court discussed "what further democratic principle is furthered" by the Review-Journal's request for all the documents leading up to the ODAA recommendation. CCSD argued that it had already provided the Review-Journal with the policy and recommendation, as well as many emails outlining the complaints against Child. Thus, it had complied with the principles encouraging disclosure. The district court recognized the important interest in preserving victims' privacy. The district court also reasoned that the overriding policy interest to be weighed was the fact that this matter involves the public actions of an elected official-a trustee-and CCSD's response to that elected official's actions. The district court then ordered CCSD to provide the court with a full privilege log of all responsive documents and an in-camera review of all the withheld records. On July 11, 2017, after reviewing the withheld documents in-camera and CCSD's submitted privilege log, *317 the district court entered an order granting the writ of mandamus regarding the withheld records. That order is the subject of this appeal. CCSD specifically takes issue with disclosing documents that were part of the investigation leading up to the recommendation made by the ODAA. CCSD argues these documents are confidential by law, should be confidential on balance, or alternatively that additional redactions are necessary.
DISCUSSION
NRS 239.010, the NPRA, provides "unless otherwise declared by law to be confidential, all public books and public records of a governmental entity must be open at all times during office hours to inspection by any person." Accordingly, the first relevant inquiry is whether CCSD's withheld documents are confidential by law.
City of Reno v. Reno Gazette-Journal
,
CCSD contends that by ordering disclosure of CCSD's investigative materials, the district court: (1) erred under the Nevada Public Records Act by stripping CCSD employees of the rights afforded them by other confidentiality laws, both federal and administrative; and (2) erred in limiting CCSD's ability to redact. More specifically, CCSD argues that this court should reverse the district court order under: (a) federal law and federal guidelines;
1
(b) CCSD regulations; (c) the deliberative process privilege; (d) the Nevada Administrative Code (NAC);
2
and (e) the common law balancing test set forth in
Donrey of Nevada, Inc. v. Bradshaw
,
A district court's grant or denial of a petition for a writ of mandamus seeking access to public records is generally reviewed for abuse of discretion.
Gibbons
,
The withheld documents are not confidential by law
CCSD argues that its regulations are laws with legal effect under NRS 386.350
*318
and, under those regulations, the documents that the district court ordered it to disclose are confidential by law.
See
NRS 386.350 ("Each board of trustees is hereby given such reasonable and necessary powers, not conflicting with the Constitution and the laws of the State of Nevada...."). However, we have already indicated that such internal regulations do not limit the NPRA. Quite recently, in
Comstock Residents Association v. Lyon County Board of Commissioners
, 134 Nev. ----,
The district court did not abuse its discretion when, after balancing the interests, it determined that the documents should not be withhold
"[I]n the absence of a statutory provision that explicitly declares a record to be confidential, any limitations on disclosure must be based upon a broad balancing of the interests involved, and the state entity bears the burden to prove that its interest in nondisclosure
clearly outweighs
the public's interest in access."
Gibbons
,
Deliberative process privilege
CCSD argues that it is not required to disclose the withheld documents because the documents fall within the protections afforded under the deliberative process privilege.
See
DR Partners
,
CCSD argues that the withheld documents, which include the investigative file leading up to the ODAA's recommendation, are subject to the deliberative process privilege. However, the central purpose of the privilege is "protecting the decision making processes of government agencies."
N.L.R.B. v. Sears, Roebuck & Co.
,
Here, while one issue from the Child matter involves Child's behavior, an additional issue involves how CCSD handled the discrimination complaints and the investigation. To allow CCSD to invoke the deliberative process privilege to prevent disclosure of the investigative materials leading up to the ODAA decision would allow CCSD to shield itself from the Review-Journal's inquiry into how CCSD conducted that investigation. Allowing both disclosure, as well as redaction of victims' names, serves the competing purposes of Title VII. Doing so protects the confidentiality of the victims, while allowing inquiry into CCSD's response. Moreover, while Trustee Child is not technically an employee of CCSD, the policy imposes rules and restrictions on how other employees within the district interact with the trustee. Finally, Trustee Child's behavior, and CCSD's investigation into it, are not part of a deliberative process because there is no decision or policy CCSD is making that would invoke this privilege to begin with. Thus, the policy set forth by CCSD is not an "important public policy" but merely a "particular personnel matter" limited to a single individual under specific and isolated facts. Id. at 560-61. Accordingly, we hold CCSD has failed to meet its burden to demonstrate why the deliberative process privilege applies and, therefore, the district court did not abuse its discretion by refusing to apply the privilege to this matter.
Common law balancing test
CCSD has failed to demonstrate that the documents are confidential as a matter of law or fall within the deliberative process privilege. We must now determine whether the balancing test, as set forth in
Gibbons
, warrants nondisclosure. A government entity cannot meet its burden for preventing disclosure by "voicing non-particularized hypothetical concerns."
DR Partners
,
CCSD contends, and presents some evidence, that employees have expressed fear of being identified or retaliated against by Trustee Child. The Review-Journal counters that there is a great public interest in transparency here, particularly in light of the unique facts of this case, where the allegations pertain to a trustee accountable only to the voters, rather than CCSD management. In fact, as the Review-Journal points out, CCSD's purpose, to protect employees, is best served by transparency and any privacy interests can be satisfied by redaction. On balance, the Review-Journal's argument is more persuasive and, while CCSD does give some evidence of individuals' fears of retaliation, it fails to demonstrate why complete nondisclosure, rather than redaction, is the better solution. Accordingly, we hold that CCSD's argument here is unpersuasive and the district court did not abuse its discretion by refusing to permit CCSD to withhold the documents in their entirety. That part of the district court's order requiring CCSD to disclose the documents is affirmed.
Privacy interests and redaction in public record disclosure
CCSD argues that the district court should have allowed it to redact more information. In essence, CCSD's request to redact spans from withholding everything, because *320 all facts are witness identifiers, to merely withholding names of all complainants and teacher witnesses.
The district court order reads:
Pursuant to the Court's February 23, 2017 Order, [ 3 ] CCSD may redact the names of direct victims of sexual harassment or alleged sexual harassment, students, and support staff. The Court will then provide the documents to the Review-Journal.
Further, the district court indicated that CCSD had not "proven by a preponderance of the evidence that any interest in nondisclosure outweighs the strong presumption in favor of public access," The district court, quoting
Deseret News Publishing Co. v
.
Salt Lake County
,
In part, CCSD appears to be asking that this court adopt a test similar to that used in the district court's cited case,
Deseret News Publishing Co.
,
The
Cameranesi
test is a two-part balancing test. It first requires the government to establish a "personal privacy interest stake to ensure that disclosure implicates a personal privacy interest that is nontrivial or ... more than [ ] de minimis."
Cameranesi
,
While
Cameranesi
(and
Deseret News
,
This test coheres with both NRS 239.0113 and
Gibbons
,
CONCLUSION
Here, the district court only ordered that the names of direct victims of sexual harassment or alleged sexual harassment, students, and support staff may be redacted. Problematically, this list excludes teachers or witnesses who may face stigma or backlash for coming forward or being part of the investigation. The privacy interest of these persons should be considered before disclosure of their names or other information that would identify them. Accordingly, we reverse the redaction order of the district court and remand for further proceedings consistent with this opinion.
We concur:
Douglas, C.J.
Cherry, J.
Pickering, J.
Hardesty, J.
Parraguirre, J.
Stiglich, J.
CCSD has failed to prove, by a preponderance of evidence, why its investigative materials are confidential under federal law. However, CCSD's arguments regarding federal law are relevant to the balancing of interests discussed in the body of this opinion.
CCSD argues that some of the investigative materials are "nonrecord materials" under NAC 239.051. However, in
Comstock Residents Association v. Lyon County Board of Commissioners,
we held that the NAC, specifically NAC 239.051, does not limit the scope of the NPRA. 134 Nev. ----,
The referenced February order reads:
CCSD may not make any other redactions, and must unredact the names of schools, all administrative-level employees, including but not limited to deans, principals, assistant principals, program coordinators) [sic], and teachers.
Reference
- Full Case Name
- CLARK COUNTY SCHOOL DISTRICT, Appellant, v. LAS VEGAS REVIEW-JOURNAL, Respondent.
- Cited By
- 9 cases
- Status
- Published