Claim of Kigin v. State of New York Workers' Compensation Board
Opinion of the Court
OPINION OF THE COURT
In 1996, claimant was in a work-related automobile accident in which she sustained injuries to her head, neck and lower back; she received workers’ compensation benefits and returned to work full time in 1998. Medical coverage was provided for numerous diagnostic tests and studies, chiropractic and orthopedic treatments, and physical and other therapies for her ongoing neck and back pain as prescribed by several treating physicians. Her diagnoses included cervical and lumbar radiculopathies, muscle spasm, dysesthesias/paresthesias, cervical disc disease and herniated disc. In 2006, liability for the claim was transferred to the Special Fund for Reopened Cases (see Workers’ Compensation Law § 25-a) and she was classified as having a permanent partial disability. Since 2006, Andrea Coladner, board certified in physical medicine and rehabilitation, has been claimant’s treating physician, and she prescribed numerous modalities and therapies. At Coladner’s request, the Special Fund authorized and paid for the foregoing treatments up until early 2011, including acupuncture (three times per week for six weeks) to treat and decrease an exacerbation of cervical pain and to increase her range of motion and circulation.
In 2007, the Legislature enacted comprehensive reforms to the Workers’ Compensation Law (see L 2007, ch 6). Among the reform revisions, the Legislature amended Workers’ Compensation Law § 13-a (5) by directing that the Workers’ Compensation Board, with the approval of the Superintendent of Insur
After the regulations and Guidelines went into effect, as relevant here, Coladner filed an MG-2 form in March 2011 requesting a variance for additional acupuncture treatments in excess of the allowance under the Guidelines for claimant’s cervical spine,
Initially, claimant argues that the Board lacked the authority to promulgate the regulations and the incorporated Guidelines, which she contends are not consistent with the enabling legislation and the workers’ compensation statutory scheme. The Board is broadly charged with the responsibility and power to administer and enforce the Workers’ Compensation Law and regulations, to regulate treatment and determine all claims for benefits or compensation for work-related injuries, and to “adopt reasonable rules consistent with and supplemental to the provisions of this chapter,” while the chair may adopt reasonable consistent regulations (Workers’ Compensation Law § 117 [1]; see Workers’ Compensation Law §§ 141, 142; Matter of Belmonte v Snashall, 2 NY3d 560, 567 [2004]). Although administrative agencies have no inherent legislative power, they have “all the powers expressly delegated to [them] by the Legislature” (Matter of Consolidated Edison Co. of N.Y. v Department of Envtl. Conservation, 71 NY2d 186, 191 [1988]) and are authorized to “fill in the interstices in the legislation]” by promulgating rules and regulations consistent with their enabling legislation (Matter of Nicholas v Kahn, 47 NY2d 24, 31 [1979]).
“[I]t is not always necessary that the Legislature provide precise guidelines to an agency charged with carrying out the policies embodied in a legislative delegation of power. In certain technical areas, where flexibility is required to enable an administrative agency to adapt to changing conditions, it is*305 sufficient if the Legislature confers broad power upon the agency to fiilfill the policy goals embodied in the statute, leaving it up to the agency itself to promulgate the necessary regulatory details” (Matter of Consolidated Edison Co. of N.Y.v Department of Envtl. Conservation, 71 NY2d at 191 [citation omitted]).
We will uphold regulations that are consistent with and supplemental to the Workers’ Compensation Law, provided they have “a rational basis and [are] not unreasonable, arbitrary, capricious or contrary to the statute under which [they were] promulgated” (Matter of Smith v Albany County Sheriff’s Dept., 82 AD3d 1334, 1335 [2011], lv denied 17 NY3d 770 [2011] [internal quotation marks and citations omitted]).
Here, as part of its workers’ compensation reform package, the Legislature expressly authorized the Board to “issue and maintain a list of pre-authorized procedures under this section” (Workers’ Compensation Law § 13-a [5]), which the Board accomplished by promulgating the subject regulations and incorporated Guidelines (see 12 NYCRR part 324). The purposes of the reform legislation were sweeping: to remove impediments to prompt diagnosis and treatment of injured workers; to confer regulatory flexibility on the Board to maintain a list of preauthorized medical tests and treatment reflecting best practices, cost fluctuations and managed care opportunities; to reduce litigation costs and disputes between medical providers and payers; to lower costs for employers and increase benefits to injured workers; and to eliminate unnecessary and potentially harmful treatment (see Governor’s Program Mem, L 2007, ch 6, 2007 NY Legis Ann at 4; Letter from St Ins Dept, Mar. 13, 2007, Bill Jacket, L 2007, ch 6 at 45). We find that the Legislature expressly delegated to the Board the authority and obligation to promulgate the regulations (and incorporated Guidelines containing the list of preauthorized procedures) and that the Legislature’s delegation of this authority to the Board was lawful (see Matter of Consolidated Edison Co. ofN.Y.v Department of Envtl. Conservation, 71 NY2d at 191). Further, we determine that the Board acted lawfully, as the regulations and incorporated Guidelines are “consistent with and supplemental to” the provision of the Workers’ Compensation Law and statutory scheme (Workers’ Compensation Law § 117 [1]; see Matter of Smith v Albany County Sheriff’s Dept., 82 AD3d at 1335), and “fulfill the policy goals embodied in the statute [i.e., Workers’ Compensation Law § 13-a (5)]” (Matter of Consolidated Edison
We reach the foregoing conclusions mindful that, under the Workers’ Compensation Law scheme, employers are required to pay for medical treatment, procedures, devices, tests and services (hereinafter medical care) for employees who sustain causally related injuries “for such period as the nature of the injury or the process of recovery may require” (Workers’ Compensation Law § 13 [a]; see Matter of Laezzo v New York State Thruway Auth., 71 AD3d 1252, 1253 [2010]). However, medical necessity and appropriateness (hereinafter medical necessity) have always been prerequisites to an employer’s obligation, and the denial of payment for medical care has been upheld where it is “duplicative, excessive or inappropriate for the claimed injury, and accordingly of no benefit to the [injured worker]” (Matter of Spinex Labs. [Patton], 213 AD2d 884, 885 [1995], lv denied 86 NY2d 702 [1995]). Prior to the enactment of the Guidelines, for treatments that were not special medical services enumerated in Workers’ Compensation Law § 13-a (5) or which cost less than $500, disputes over the medical necessity or the frequency/ duration of medical care — and whether the medical provider would be paid and to what extent — were often made after the care was provided, on a case-by-case basis when the employer disputed the bill; they were ordinarily resolved through the relevant arbitration panel for the medical provider’s profession with few appeals to this Court (see Workers’ Compensation Law §§ 13-g, 13-k, 13-Z, 13-m; see also Matter of Spinex Labs. [Patton], 213 AD2d at 885; Employer: Livingston County, 2011 WL 5618432, *5, 2011 NY Wrk Comp LEXIS 6751, *15-16 [WCB No. 7990 5338, Nov. 9, 2011]).
The legislative history reflects that the intent of the amendments to Workers’ Compensation Law § 13-a (5) was to empower the Board to devise a list of preauthorized diagnostic tests and treatments that would be automatically covered in the frequency and duration recommended, regardless of cost, thereby decreasing provider bill disputes, unnecessary or ineffective treatment, and delays and inconsistency in medical care, among other benefits, and eliminating the need for preauthorization for medical care consistent with best medical practices as reflected in the Guidelines.
As noted, medical necessity has always been a prerequisite to the employer’s obligation to pay for medical tests and treatment under Workers’ Compensation Law § 13 (a) (see Matter of Spinex Labs. [Patton], 213 AD2d at 885) and Workers’ Compensation Law § 13-a (5) (see Matter of Casiano v CCIP/Union Settlement Home Care, 19 AD3d 719, 720 [2005]). Significantly, in amending Workers’ Compensation Law § 13-a (5) to authorize the Board to devise a list of preauthorized procedures, the Legislature purposefully conferred the authority on the Board to predetermine medical necessity for medical care, and its scope and duration, consistent with best medical practices. Thus, the Board acted within its legislatively conferred authority when it devised a list of preapproved medical care deemed in advance to be medically necessary for specified conditions, and did so in a manner consistent with Workers’ Compensation Law § 13 (a) and the overall statutory scheme.
Claimant further contends that the variance procedure conflicts with provisions of the Workers’ Compensation Law and impermissibly shifts the burden to treating providers to demonstrate medical necessity. We disagree. Mindful of the remedial nature of the Workers’ Compensation Law, we find nothing in the statutes themselves, or in the case law interpreting
*307 “[m]aximuin medical improvement shall not preclude the provision of medically necessary care for claimants. Such care shall be medically necessary to maintain function at the maximum medical improvement level or to improve function following an exacerbation of the claimant’s condition. Post-maximum medical improvement medical services shall conform to the relevant. . . Guidelines” unless a variance is granted (12 NYCRR 324.2 [f]; see 12 NYCRR 324.1 [e] [definition of maximum medical improvement]).
To the extent that claimant contends that the Guidelines conflict with the statutory presumption contained in Workers’ Compensation Law § 21 (5), we discern no irreconcilable inconsistency. That statute provides that for workers’ compensation claims, “it shall be presumed in the absence of substantial evidence to the contrary . . . [t]hat the contents of medical and surgical reports introduced in evidence by claimants for compensation shall constitute prima facie evidence of fact as to the matter contained therein” (Workers’ Compensation Law § 21 [5]). This statute “is intended to reduce the necessity for the actual testimony of the claimant’s expert” (Matter of Freitag v New York Times, 260 AD2d 748, 749 [1999]; see Matter of McDonald v Danforth, 286 AD2d 845, 846 [2001]); while establishing the “facts” therein if not controverted, this presumption does not establish the medical necessity of or entitlement to care in a particular case. Claimants seeking treatment outside the Guidelines may submit their medical reports and continue to rely on that presumption, but nonetheless must also satisfy the requirement that their treating medical provider establish the medical necessity of the proposed care for which a
With regard to claimant’s argument that the Guidelines improperly allow an employer/carrier to rely upon an opinion by a “medical professional” (12 NYCRR 324.1 [d]), as opposed to a “physician” (Workers’ Compensation Law § 13-a [5]), when reviewing a variance request (see 12 NYCRR 324.3 [b] [2] [i] [f]; [3] [iii]), we need only note that, in the case before us, the claim was denied after a hearing at which the Board received and considered the medical opinions of each party’s board-certified physician. Therefore, this argument is not properly before us on claimant’s appeal.
Turning to claimant’s contention that the Guidelines deprived her of due process of law, we are not persuaded, as we find that the regulations provide an “opportunity to be heard at a meaningful time and in a meaningful manner” (Mathews v Eldridge, 424 US 319, 333 [1976] [internal quotation marks and citations omitted]). The regulations provide an expedited process for determining the medical necessity and appropriateness of requested medical care falling outside of, and not preauthorized by, the Guidelines,
Further, under established authority, application of the regulations prospectively to all treatment rendered on or after December 1, 2010 (see 12 NYCRR 324.2 [former (a)]) did not constitute retroactive application. That is, a statute or regulation is not considered to be applied retroactively “when made to apply to future transactions merely because such transactions relate to and are founded upon antecedent events” (Matter of Raynor v Landmark Chrysler, 18 NY3d 48, 57 [2011] [internal quotation marks and citation omitted]), i.e., the Guidelines apply only to prospective medical treatment.
Finally, we reject claimant’s argument that the Guidelines
We have examined claimant’s remaining contentions, many of which challenge the wisdom or efficacy of the reform measures and, as such, are better addressed to the Legislature, and conclude that none warrants disturbing the Board’s decision denying the variance request.
(dissenting). I agree with the majority that the Workers’ Compensation Board has authority to promulgate reasonable rules and regulations consistent with the Workers’ Compensation Law (see Workers’ Compensation Law § 117 [1]), including to compile a list of preauthorized Medical Treatment Guidelines (see 12 NYCRR part 324 [hereinafter the Guidelines]; see Workers’ Compensation Law § 13-a [5]). However, I cannot agree with the majority’s overreaching conclusion that medical
Moreover, the procedure specified in the regulations for requesting a variance from those Guidelines conflicts with the statutory scheme. The Workers’ Compensation Law presumes that the contents of medical and surgical reports introduced by claimants shall constitute prima facie evidence of facts of the matter contained therein (see Workers’ Compensation Law § 21 [5]), and the burden is on the employer/carrier to demonstrate that any award is improper (see Workers’ Compensation Law § 13 [a]; see also Matter of Laezzo v New York State Thruway Auth., 71 AD3d 1252, 1253 [2010]; Matter of Weingarten v Path-mark Stores, 256 AD2d 648, 650 [1998]).
It is well settled that “the fundamental principle of the compensation law is to protect the worker, not the employer, and the law should be construed liberally in favor of the employee” (Matter of Illaqua v Barr-Llewellyn Buick Co., 81 AD2d 708, 708 [1981] [internal quotation marks and citations omitted]).
*315 “The social welfare considerations in providing workers’ compensation benefits to injured employees include the elimination of obstacles to a claimant’s award. [Workers’ Compensation Law § 21] creates presumptions which are available to a claimant and should not be underestimated. They are intended to benefit the claimant and ease the burden of presenting and establishing a compensable claim before the [Workers’ Compensation] Board” (Martin Minkowitz, Practice Commentaries, McKinney’s Cons Laws of NY, Book 64, Workers’ Compensation Law § 21 at 317).
Here, the variance procedures set forth in the Guidelines undermine the remedial purpose of the Workers’ Compensation Law and are contrary to the legislative purpose behind authorizing the Board to promulgate such Guidelines.
In addition, the Guidelines also permit a nonphysician to offer medical opinions as the basis for the denial of a claimant’s variance request for medical care (see 12 NYCRR 324.3 [b] [2]
[i] [c]), unlike the statutory regimen that requires a board-authorized physician to introduce conflicting medical evidence to refute a claimant’s request for medical care (see Workers’ Compensation Law § 13-a [5]). Although, as the majority notes, a physician reviewed, among other things, the variance application herein, it is unclear whether the Board denied the variance based upon an evaluation of conflicting medical testimony. As the majority finds that any treatment outside the Guidelines automatically satisfies any burden on the employer/carrier that rebuts any statutory presumption afforded a claimant, there is no need for any physician review or evaluation by the Board of medical evidence. The Board simply concluded that Andrea Coladner failed to meet the burden of proof of medical necessity in the variance application, without a clear explanation of how or at what stage, rendering it impossible for us to ascertain whether the Board’s denial is based upon the evaluation of medical evidence or on the mere fact that the requested treatment was outside the Guidelines.
I am also compelled to comment on the majority’s statement regarding the medical findings of Peter Chiu. While Chiu erroneously concluded that “claimant is not disabled,” the majority states that this “was not essential to . . . his determination of no medical necessity for the requested variance.” I cannot agree. Claimant was seeking treatment for an established injury for
In sum, I would remit the matter to the Board for consideration of claimant’s variance request in accordance with the appropriate standards contained in the Workers’ Compensation Law.
Rose, J.R, and Stein, J., concur with Spain, J.; McCarthy, J., dissents in a separate opinion.
Ordered that the decision is affirmed, without costs.
. In 2011, the Insurance Department and the Banking Department were consolidated into the Department of Financial Services, so the 2013 version of Workers’ Compensation Law § 13-a (5) refers to approval by the Superintendent of Financial Services.
. Amendments effective March 1, 2013 renumbered some provisions, but do not affect our analysis.
. The regulations also provide that specific medical procedures costing more than $1,000 are deemed “consistent with the . . . Guidelines” but require preauthorization (12 NYCRR 324.2 [d] [2]).
. The New York Neck Injury Medical Treatment Guidelines (1st ed, June 30, 2010 [http://www.wcb.ny.gov/content/main/hcpp/MedicalTreatment Guidelines/NeckInjuryMTG2010.pdf (eff Dec. 1, 2010)]) were applied to this variance request (see 12 NYCRR 324.2 [former (a) (2)] [an updated second edition became effective Mar. 1, 2013]; see also infra at n 13).
. While Chiu further concluded that “claimant is not disabled,” that finding went beyond — and was not essential to — his determination of no medical necessity for the requested variance, and was not relied upon by the Workers’ Compensation Law Judge or the Board in their respective determinations denying the variance.
. The regulations also provide that
. In contrast to the dissent, we do not read Matter of Weingarten v Path-mark Stores (256 AD2d 648, 650 [1998]), or any other authority, as previously imposing a burden of proof on the employer/carrier when the issues of medical necessity and appropriateness were contested. That case refers to the employer’s well-established and unchanged obligation to rebut the presumption contained in Workers’ Compensation Law § 21 (1) that an accident that occurs in the course of employment is presumed to arise out of the employment (see Matter of Brown v Clifton Recycling, 1 AD3d 735, 735-736 [2003]). Likewise, Matter of Laezzo v New York State Thruway Auth. (71 AD3d at 1253) involved a claimant who satisfied his burden of establishing a causal relationship between his employment and the requested surgery, which would assist in his recovery.
. This must include the basis for the provider’s opinion, a statement that the claimant agrees to the care, and an explanation of why the alternatives approved under the Guidelines are not appropriate or sufficient (see 12 NYCRR 324.3 [a] [3] [i]). For a claim involving a variance to the duration or frequency of treatment, the request must also indicate functional outcomes that, as of the request, have continued to demonstrate objective improvement from the subject treatment and are reasonably expected to further improve with additional treatment (see 12 NYCRR 324.3 [a] [3] [ii] [b]).
. The carrier or Special Fund must respond to the variance application within 15 days (see 12 NYCRR 324.3 [b] [2] [i] [a]) unless it desires an independent medical examination, of which it must notify the chair within five business days and respond to the variance request within 30 days of receipt (see 12 NYCRR 324.3 [b] [2] [ii] [a]). Claimants may request review of denied variances within 21 business days (see 12 NYCRR 324.3 [c]) and may request an expedited hearing, which must be commenced within 30 days unless an adjournment is granted for good cause by the WCLJ, who must render a decision on the record unless the WCLJ finds complex medical issues, in which case a decision must be issued within 30 days (see 12 NYCRR 324.3 [d] [3] [i], [ii]).
. In response to claimant’s March 8, 2011 variance request, an independent medical examination was conducted on March 24, 2011, the request was
. Notably, claimant does not challenge the Board’s determination that Coladner failed to satisfy her burden of proving medical necessity for the requested variance.
. We are cognizant of the medical advisory committee’s ongoing efforts to develop revised chronic pain guidelines, which were not before the Board on this variance application and were not considered by this Court.
. For neck injuries, a maximum of 10 treatments is recommended over the duration of one month, with a frequency of one to three times per week, with effects expected in three to six treatments.
Contrary to the majority’s contention, where, as here, a statutory presumption is applicable, the burden of proof rests with the employer/carrier to rebut that presumption by introducing substantial evidence to the contrary. I do not, as the majority suggests, find that the presumption contained in Workers’ Compensation Law § 21 arises only when the issue involved is whether the accident occurred within the scope of employment. The statute explicitly states that it applies “[i]n any proceeding for the enforcement of a claim for compensation” (Workers’ Compensation Law § 21; see Martin Minkowitz, Practice Commentaries, McKinney’s Cons Laws of NY, Book 64, Workers’ Compensation Law § 13 at 537). I find that the burden is the same— resting on the employer/carrier — when any of the five presumptions under that statute arises (see e.g. Matter of Browne v New York City Tr. Auth., 66 AD3d 1290, 1290 [2009] [finding burden on employer to rebut presumption arising under Workers’ Compensation Law § 21 (1)]; Matter of Matias v Don-moor, Inc., 133 AD2d 998, 999 [1987] [finding burden on employer to rebut presumption arising under Workers’ Compensation Law § 21 (3)]; Matter of Milz v J & R Amusement Corp., 96 AD2d 607, 607-608 [1983]; Matter of Miko
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