[Cite as Cole v. Macy's, Inc.,

.]

Court of Appeals of Ohio EIGHTH APPELLATE DISTRICT COUNTY OF CUYAHOGA

JOURNAL ENTRY AND OPINION No. 99502

LUISA COLE PLAINTIFF-APPELLANT

vs.

MACY’S, INC., ET AL. DEFENDANTS-APPELLEES

JUDGMENT: AFFIRMED

Civil Appeal from the Cuyahoga County Court of Common Pleas Case No. CV-778185

BEFORE: S. Gallagher, J., Celebrezze, P.J., and Rocco, J.

RELEASED AND JOURNALIZED: October 24, 2013 ATTORNEYS FOR APPELLANT

Brian D. Spitz Fred M. Bean The Spitz Law Firm, L.L.C. 4568 Mayfield Road Suite 102 South Euclid, OH 44121

ATTORNEY FOR APPELLEES

Robert E. Dezort Fisher & Phillips, L.L.P. 9150 South Hills Blvd. Suite 300 Cleveland, OH 44147 SEAN C. GALLAGHER, J.:

{¶1} Appellant Luisa Cole appeals the trial court’s decision dismissing her

complaint, filed against Macy’s Inc. and Christopher Baun (collectively “Macy’s”), and

compelling arbitration of her employment-related claims. For the following reasons, we

affirm the decision of the trial court.

{¶2} In 2011, Macy’s terminated Cole’s employment. Cole then filed a lawsuit

against Macy’s, claiming age discrimination, hostile work environment, and unlawful

retaliation. During the discovery, Cole amended her complaint to include a claim for

wrongful disclosure of personal information. Macy’s filed a motion to dismiss the

complaint and compel arbitration. The trial court allowed the parties to pursue discovery

and then held an evidentiary hearing on the validity of the contract containing the

arbitration clause, in which the following facts were adduced.

{¶3} Cole worked for the May Department Store Company from 1988 until 2005

when Macy’s merged with May Company. In 2003, Macy’s developed an internal

dispute resolution program called the Solutions InSTORE Program, which included a

binding arbitration agreement. In 2006, Macy’s rolled out its Solutions InSTORE

Program to include the former May Company employees who continued their

employment with Macy’s. Cole was one such employee. All Macy’s employees agreed

to arbitration by continuing or accepting employment with Macy’s unless they

affirmatively opted out of the program. Twice after notifying the former May Company

employees of the arbitration agreement in 2006, Macy’s allowed employees like Cole to opt out of the arbitration requirement by filling out an “opt-out” form and mailing that

form to the Office of Solutions InSTORE (“Office of Solutions”) within a specified time

period. Cole signed an opt-out form in October 2006, but failed to send the form to the

Office of Solutions.

{¶4} Most of Cole’s arguments revolve around her claim of being unaware of the

arbitration program, being told that the arbitration program required her to enroll in the

program, or not forming the intent to enter a contract to arbitrate. Despite all those

claims, Cole claims she affirmatively opted out of the arbitration program by filling out

the form and hand-delivering it to her immediate supervisor. Her supervisor, however,

testified he had no recollection of Cole handing him an opt-out form and that he would

not have collected any hand-delivered forms because Macy’s required the employee to

mail the form to the Office of Solutions in order to effectuate a formal opt-out of the

arbitration program. It is undisputed that Macy’s did not have a record of Cole opting

out of the arbitration requirement in 2006 or 2007 or that Cole failed to send in the signed

opt-out form to the Office of Solutions.

{¶5} The trial court specifically held that Cole failed to properly opt out of the

arbitration program. In light of that finding, the trial court dismissed the complaint and

compelled arbitration. Cole timely appealed, raising three assignments of error, all of

which are interrelated. We find no merit to Cole’s arguments.

{¶6} In her assignments of error, Cole claims the trial court erred by holding that

Cole had the burden to establish that she opted out of the arbitration program, by weighing facts contrary to Civ.R. 56 summary judgment standards and by holding that an

implied contract was formed between Cole and Macy’s when Cole failed to properly opt

out of the arbitration program.

{¶7} Before addressing the merits of Cole’s appeal, we must address the

procedural posture of this case because it is apparent there is some confusion as to the

application of R.C. 2711.03. Cole argues that the trial court erroneously weighed facts

and shifted the burden to Cole in ruling on a motion for summary judgment. The error, if

any, and confusion crept into the lower court proceedings when Cole attempted to convert

Macy’s motion to dismiss and compel arbitration into one for summary judgment rather

than adhering to the process established by R.C. 2711.03, which provides:

The party aggrieved by the alleged failure of another to perform under a written agreement for arbitration may petition any court of common pleas having jurisdiction of the party so failing to perform for an order directing that the arbitration proceed in the manner provided for in the written agreement. * * * The court shall hear the parties, and, upon being satisfied that the making of the agreement for arbitration or the failure to comply with the agreement is not in issue, the court shall make an order directing the parties to proceed to arbitration in accordance with the agreement.

R.C. 2711.03(A). “If the making of the arbitration agreement or the failure to perform it

is in issue in a petition filed under division (A) of [R.C. 2711.03], the court shall proceed

summarily to the trial of that issue.” R.C. 2711.03(B). In other words, when a

defendant petitions the trial court for an order compelling arbitration and dismissing the

filed complaint, as Macy’s did in this case, the trial court must determine that the arbitration agreement or failure to comply with the agreement is not an issue before

compelling arbitration.

{¶8} In this respect, courts have interwoven Civ.R. 56 summary judgment

components to aid trial courts in determining whether the making of the arbitration

agreement or failure to comply is an issue requiring the trial court to summarily conduct a

trial on that issue. Squires Constr. Co. v. Thomas, 8th Dist. Cuyahoga No. 89609,

. This interposing of standards does not alter the parties’

respective burdens. The party challenging the arbitration agreement has the burden of

“showing that under the prevailing law, he would be relieved of his contractual obligation

to arbitrate if his allegations proved to be true.”

citing Garcia v. Wayne Homes,

L.L.C., 2d Dist. Clark No. 2001 CA 53,

. The party moving for the trial,

therefore, must set forth specific facts demonstrating that a genuine issue of material fact

exists regarding the validity or enforceability of the agreement containing the arbitration

provision.

{¶9} According to the record on appeal, this is the procedural posture of the

evidentiary hearing conducted by the trial court. Upon Macy’s filing the motion to

dismiss Cole’s complaint and compel arbitration, the court was required to determine

whether the making of the agreement was an issue as Cole claimed in her brief in

opposition, filed after the court allowed her limited discovery. It was in pursuit of this

determination that the trial court set the matter for an evidentiary hearing, to determine

whether Cole established any genuine issues of material fact regarding the making of the arbitration agreement. A trial court has discretion whether to hear the parties on their

briefs or conduct an evidentiary hearing in fulfilling the statutory requirements of R.C.

2711.03(A). Chrysler Fin. Servs. Ams., L.L.C. v. Henderson, 4th Dist. Athens No.

11CA4,

, citing Panzica Constr. Co. v. Zaremba, Inc., 8th Dist.

Cuyahoga No. 95103,

.

{¶10} As this court has stated regarding our appellate standard of review:

The core issue in any dispute regarding the arbitrability of a matter is whether the parties agreed to arbitration. Arbitration is a creature of contract, see United Steelworkers v. Warrior & Gulf Navigation Co. (1960),

,

,

, so we are guided by “the principle that a party can be forced to arbitrate only those issues it specifically has agreed to submit to arbitration[.]” First Options of Chicago, Inc. v. Kaplan (1995),

,

,

. This requires an examination of the agreement to arbitrate, which has always been considered a review as a “matter of law;”’ in other words, a de novo review. See Alexander v. Buckeye Pipe Line Co. (1978),

,

, paragraph one of the syllabus.

N. Park Retirement Community Ctr., Inc. v. Sovran Cos., Ltd., 8th Dist. Cuyahoga No.

96376,

. Accordingly our standard of review is de novo to

determine whether Cole presented a genuine issue of fact regarding the making of the

agreement containing the arbitration clause. Squires Constr. Co. at ¶ 25.

{¶11} Cole challenged the making of the arbitration agreement as follows: (1)

that she was unaware of her obligation to opt out of the program because of the methods

Macy’s used to promote the program, (2) that no implied contract existed, or (3) that the

agreement was unenforceable because it violated the statute of frauds. Notwithstanding

those arguments, Cole claims she attempted to opt out of the 2007 implementation of the Solutions InSTORE Program by signing an opt-out form in October 2006. She then “left

[the opt-out form] on [her work] counter and somebody picked it up.” Tr. 37:10-11.

Cole also testified that she may have handed her immediate supervisor the opt-out form

she signed, although her supervisor testified that he personally did not handle any opt-out

forms during that time period and would have directed Cole to the Office of Solutions if

asked. Cole conceded that she was required to send the signed opt-out form to the Office

of Solutions postmarked no later than October 31, 2006.

{¶12} This case is a simple issue of contract interpretation, in which instruments

are given their plain and ordinary meaning. Alexander v. Buckeye Pipeline Co.,

,

(1978). The opt-out form Cole claimed to have signed in

2006 included a paragraph, immediately preceding her signature block, which explained

her obligation to

complete and return [the opt-out form] ONLY IF YOU DO NOT WANT TO BE COVERED BY THE BENEFITS OF ARBITRATION UNDER SOLUTIONS INSTORE. In this case, your completed form must be returned to the Office of Solutions InSTORE and postmarked no later than October 31, 2006. We will send you confirmation that your form was received. If you do not receive confirmation by December 31, 2006, please send an email to [the office of Solutions email address], or call [an 866 phone number] after that date. (Emphasis sic.)

Failure to comply with the opt-out requirements resulted in Cole agreeing to the

arbitration provisions of the Solutions InSTORE Program as outlined in the opt-out form

she signed and acknowledged. The opt-out form also included an affirmation directly

above the signature line containing Cole’s signature, that “[Cole] read all the information

about Solutions InSTORE * * *.” {¶13} In a similar case, the Sixth Circuit Court of Appeals affirmed a federal

district court’s decision to compel arbitration in a situation where the plaintiff was the

subject of an automatic enrollment arbitration agreement because the plaintiff, although

signing it, failed to send his employer the required opt-out form. Legair v. Circuit City

Stores, Inc.,

,

(Jan. 12, 2007). The

Legair case is instructive. The plaintiff was an existing employee of Circuit City, which

implemented an arbitration program with an auto-enrollment feature. Employees could

opt out of the program by sending the company a signed opt-out form. Legair signed a

form, indicating he understood his obligations, but failed to send the form as required by

the terms included in the opt-out form.

The Legair court concluded that despite the

failure to remit the form, Legair’s conduct in signing the form demonstrated his

agreement to the arbitration program. Id. at 439.

{¶14} Likewise in the current case, the trial court did not err in determining that an

arbitration agreement between Cole and Macy’s existed and that there were no issues as

to the making of the agreement that necessitated a trial. Although Cole attempted to opt

out of the arbitration program, she failed to do so by the method Macy’s established and

explained in the very opt-out form Cole claimed to have signed, therefore read and

understood, in October 2006. Even considering the facts as presented by Cole, there is

no genuine issue of material fact regarding whether Cole sent the opt-out form to the

Office of Solutions as required. She admittedly did not. There is no dispute that the

Office of Solutions neither received the form, nor sent Cole a confirmation of her choice to opt out of the arbitration program. By signing the form, Cole demonstrated her

agreement to be bound by the Solutions InSTORE arbitration program. See Legair.

{¶15} Further, it is irrelevant that Cole claims to have spoken with her supervisor

in this case. Compare id. at 439 (noting that not only did the plaintiff fail to send in the

signed opt-out form, he also failed to discuss his desire to opt out with management).

Admittedly, Cole never contacted the Office of Solutions after December 2006 to report

never having received confirmation that Macy’s Office of Solutions processed her opt-out

form. This was also required by the terms stated in the opt-out form she signed. By

signing the form, again considering the evidence from Cole’s perspective, she agreed to

notify the Office of Solutions if she did not receive any confirmation.

{¶16} In light of that undisputed evidence, the trial court did not err in determining

that Cole failed to properly opt out of the arbitration program, a program explained by the

opt-out form Cole claimed to have signed and read in October 2006. By failing to opt

out of the arbitration program as specified in the document she signed, Cole is subject to

the terms of the arbitration agreement. Cole was clearly aware of her affirmative

obligation by signing the opt-out form in October 2006, some three months prior to being

enrolled into the arbitration program, and manifested her assent to participate in the

Solutions InSTORE arbitration program by failing to remit the form as required. See

Legair,

,

.

{¶17} Cole also argues that Macy’s failed to present evidence that she “received,

let alone read,” the arbitration plan documents. In essence, Cole is attempting to attack the validity of the automatic enrollment into the arbitration program through failure of

contract. Cole’s arguments, however, are untenable in light of the fact that she attempted

to opt out of the arbitration program with a document she claimed to have signed in 2006.

The document she signed, in October 2006, contained admissions that she read and

understood the plan documents and materials, and that she further understood she was

required to take certain affirmative steps to opt out of the arbitration program.

{¶18} Further, Cole’s dogged reliance on Tillman v. Macy’s Inc., E.D. Mich. No.

11-10994,

(Dec. 21, 2011), is misplaced. Although

Tillman largely dealt with the same program at issue here, the Tillman decision was based

on Michigan law and was distinguished from Legair, and the current case, by the fact that

the plaintiff in Tillman did not sign, or improperly deliver, an opt-out form.

. The district court determined that no implied contract could exist based on the facts

and circumstance presented. Id. at *17. The current case is distiguishable because

Macy’s demonstrated the formation of a contract because Cole signed the opt-out form

that demonstrated Cole’s agreement to be bound by the terms of the arbitration program

when she failed to remit the form according to the established terms.

{¶19} In this regard, Rupert v. Macy’s Inc., N.D. Ohio No. 1:09CV2763,

(June 2, 2010), is instructive, although factually distinguishable.

In that case, the district court determined that under Ohio law, the InSTORE arbitration

program rollout formed a valid contract between Macy’s and the employee because the

employee failed to affirmatively opt out of the program and the agreement was supported by consideration. Id. at *17. According to that court, the consideration was the

employee’s continued employment and Macy’s agreement to pay the costs of arbitration.

Id. at *23. The court, thus, affirmed the validity of the arbitration agreement despite the

added factual situation of the employee signing the opt-out form, but failing to remit

according to the terms of the opt-out form, to demonstrate an agreement to be bound.

{¶20} Through Cole’s own testimony that she signed the opt-out form in October

2006, she admitted to every aspect of the arbitration program Macy’s asserted to require a

dismissal of the complaint and an order compelling arbitration. Her failure to properly

invoke the opt-out provision to the arbitration agreement is dispositive of her claims and

this appeal. By signing the form, Cole demonstrated her agreement to be bound by the

terms of the InSTORE arbitration program unless she remitted the form pursuant to the

terms of the form she attempted to rely on to create a genuine issue of fact as to the

formation of the arbitration agreement.

{¶21} From our de novo review of the record, we agree with the trial court that

there are no issues regarding the making of the arbitration agreement between Cole and

Macy’s. The trial court, therefore, did not err in granting Macy’s motion to dismiss and

compel arbitration of the claims raised in Cole’s complaint pursuant to R.C. 2711.03(A).

{¶22} We affirm the decision of the trial court.

It is ordered that appellees recover from appellant costs herein taxed.

The court finds there were reasonable grounds for this appeal. It is ordered that a special mandate issue out of this court directing the common

pleas court to carry this judgment into execution.

A certified copy of this entry shall constitute the mandate pursuant to Rule 27 of

the Rules of Appellate Procedure.

SEAN C. GALLAGHER, JUDGE

FRANK D. CELEBREZZE, JR., P.J., and KENNETH A. ROCCO, J., CONCUR