Commonwealth v. Roberts
Commonwealth v. Roberts
Opinion of the Court
Opinion by
This is an appeal by plaintiff from the order of the Court of Common Pleas of Allegheny County sustaining preliminary objections in the nature of a demurrer and entering judgment in favor of the defendants in an action in assumpsit brought by Pete Orris, an individual, against David B. Roberts, Prothonotary of Allegheny County, and the Continental Casualty Company, as surety on the prothonotary’s bond.
The pertinent facts which are not in dispute are stated in the opinion of the court below as follows: “Peter Orris, the use plaintiff in this action, is the payee in a judgment note given by one Edith M. Whitaker, dated August 11, 1952. On August 15, 1952, an attorney for the plaintiff presented to the cashier in the Office of the Prothonotary of Allegheny County a judgment confessed by one George A. Dawson, Esq., as attorney for debtor, on said judgment note in the amount of $800.00. At the same time plaintiff’s attorney paid the statutory fee required for filing the judgment. After the cashier had assigned a number to the judgment, viz., D.S.B. No. 1337 October Term, 1952, he handed the same to one Harry Haas, ‘who is employed by the County of Allegheny in the Office of the Prothonotary of the Court of Common Pleas of said County as a clerk to index judgments.’
“Judgments are indexed in the Office of the Prothonotary of Allegheny County under a system of key letters, in conformity with the ‘Russell Index System’. The proper index letters for ‘Whitaker’, under that system, are the letters ‘T R’. Mr. Haas in indexing said judgment omitted the key letter ‘T’ and indexed the same in the section of the judgment index having the key letter ‘R’.
“It is agreed by stipulation filed in this case that ‘the indexing of the judgment’ against Edith M. Whitaker ‘was done wholly and solely by said Harry Haas who is paid by the County of Allegheny out of its general funds.’ ”
The sole issue here involved is whether the Prothonotary of Allegheny County is liable on his official bond to a judgment creditor who suffered damages as a result of the failure of the prothonotary’s authorized deputy or clerk to properly index a judgment.
The court below held that judgment in favor of defendants must be entered, stating that “On general principles of law, it is clear that the doctrine of ‘respondeat superior’ does not apply here, because the County of Allegheny and not the Prothonotary is the employer (‘superior’) contemplated in that legal maxim.”
However, the Legislature has imposed on the prothonotary an absolute statutory duty to properly index all judgments and his failure to do so renders him liable on his official bond. The Act of March 29, 1827, P. L. 154, §3, 17 PS §1903, imposing this duty on the prothonotary reads in part as follows: “It shall be the
Also, the Act of April 22, 1856, P. L. 532, §3, 17 PS §1922, required a creditor, in order to obtain a lien on the debtor’s real estate within the county, to cause his judgment to be indexed in a judgment index, and stated: . . and it shall be the duty of the prothonotary or clerk forthwith to index the same according to priority of date, and the plaintiff shall furnish the proper information to enable him to perform said duty.”
Under the foregoing statutes, the prothonotary owed the plaintiff and all other judgment creditors a duty to properly index his judgment when it was presented to him for that purpose on the payment of the necessary fee and on furnishing the prothonotary with the necessary information to properly index the judgment. The importance of the duty thus imposed on the prothonotary is well stated in Saylor et al. v. Com., 1 Sadler 535, 5 A. 227. where it was said: “By far the most important and responsible duty of the prothonotary is to enter judgments correctly. As to mistakes or omissions in other matters connected with the office, an amendment will correct the error. But not so with judgments. A wrong name or amount in entering of a judgment or an omission to properly enter or index it, will in most instances subject a plaintiff to loss before the mistake is discovered, and when discovered, it is too late to remedy the evil.”
It is also important to note that the Act of April 14, 1834, P. L. 333, §76, 17 PS §1481, requires the prothonotary to give bond with surety conditioned upon the faithful execution of the duties of his office.
It will be noted that the bond here involved was conditioned upon the faithful execution of the duties of his office not only by the prothonotary but by his deputies, clerks, assistants and appointees. Thus, the bond given by the prothonotary clearly provides protection not only for the failure of the prothonotary personally to properly perform his duties but for the failure of his duly authorized assistants.
It has long been the law in this Commonwealth that the failure of the prothonotary himself in performing the duties of his office makes him liable on his official bond. Saylor et al. v. Com., supra; Ziegler v. Com., 12 Pa. 227; Van Etten v. Com., 102 Pa. 596; Wilson v. Arnold, 172 Pa. 264, 33 A. 552.
It is argued, however, that since the error in the instant case was caused by a subordinate of the pro
It is also contended by appellees that the tremendous volume of work in the office of the Prothonotary of Allegheny County renders it impossible for the prothonotary to personally perform all the duties of the office himself or to personally supervise the performance by the numerous clerks who must necessarily be employed in his office and, therefore, he should not be held liable for the mistakes of his assistants. With this contention we cannot agree. From a practical viewpoint, a system of checking and verification of judgments entered by employes in the prothonotary’s office would preclude the occurrence of a mistake such as is involved in the instant proceeding. The prothonotary cannot be relieved of the duty imposed upon him by statute simply because the volume of work in his office is so great as to require the employment of numerous clerks and assistants.
Holding, as we do, that the prothonotary is liable for the default of his clerk in the instant proceeding, it follows that the surety on his bond is also liable.
In view of the stipulation filed by the parties with the court below requesting the court “to decide the liability of the defendant finally on said preliminary objections”, the judgment is reversed and herein entered for the plaintiff.
Case-law data current through December 31, 2025. Source: CourtListener bulk data.