Schenck v. TOWNSHIP OF CENTER
Schenck v. TOWNSHIP OF CENTER
Opinion of the Court
AND NOW, this 22nd day of July, 2009, the appeal is dismissed as improvidently granted.
Dissenting Opinion
dissenting.
At issue in this appeal is whether the public’s right of access to invoices for attorney services paid for by the public may be defeated upon a mere blanket assertion of privilege. Given that the policy in the right-to-know landscape is rooted in promoting openness in government and the accessibility of information to the public, and because this Court is charged with the obligation of rendering reasoned decisions in light of such policy, I believe a more evaluative assessment of the claim of privilege is required.
In July 2003, Beverly Schenck (“Appellant”) sent to the Board of Supervisors of Center Township a written request for copies of itemized invoices from its solicitor for the period of December 2002 to 2003, pursuant to the Pennsylvania Right to Know Act.
According to the solicitor, the services-rendered entries within his firm’s litigation-related invoices “clearly set forth attorney work product, indicating what was researched or reviewed, who was consulted and what activities took place in the furtherance of the litigation matters.” Letter from Michael D. Gallagher, Township Solicitor, to the Center Township Board of Supervisors (August 20, 2003). Further, the solicitor opined as follows:
The purpose of the description of services on a municipal invoice is to inform the supervisors as to the progress and avenues explored in ongoing litigation and litigation related issues. This rather frank description of services permits the Supervisors to freely and openly discuss with counsel the exchange of ideas as to litigation and litigation issues. Otherwise, this firm’s ability to adequately represent the Township would be diminished. Therefore, the disclosure of services rendered is also excluded from being a public record under the deliberative process privilege.
Id. Consistent with his conclusion that the services-rendered entries contained attorney-work-product and deliberative information, the solicitor determined that redaction was appropriate under Section 3.2 of the Act. See 65 P.S. § 66.3-2 (prescribing that, when “information which is not subject to access is an integral part of the public record and cannot be separated, the agency shall redact from the public record the information which is not subject to access, and the response
Appellant filed exceptions to the partial denial of her request,
Appellant then pursued judicial review in the common pleas court as authorized by the Right to Know Act. See 65 P.S. § 66.4. The Township moved for summary judgment, and, at argument on the motion, Appellant contended that the Township could not establish privilege without producing the unredacted attorney invoices for review. Without examining the unredacted material, however, the common pleas court accepted the Township’s position that the services-rendered portions of the invoices constituted attorney work product, and therefore, awarded summary judgment in the municipality’s favor. See Schenck v. Township of Center, No. A.D. 10992 of 2003, slip op. at 4 (C.P. Butler March 2, 2005) (“The Court finds the Defendant’s claim that the description of services portion of the invoice contains mental impressions, case strategy and/or tactics of the Solicitor to be credible, and believes that such information is worthy of protection.”). The common pleas court made particular note that the Township forthrightly had provided all other requested information. Further, the court commented that the redacted information was “particularly sensitive and worthy of protection from [Appellant’s] request,” given that she had been involved in litigation with several of the Township supervisors. Id. at 5.
Judge Friedman authored the dissent, in which she differed with the majority’s in pari materia approach to the Right to Know and Sunshine Acts. The dissent reasoned that the two statutes should not be read as one, because they apply to
For these reasons, Judge Friedman would have limited the inquiry to whether the redactions reflected protected attorney work product. See Schenck, 893 A.2d at 857 (Friedman, J., dissenting) (citing LaValle, 564 Pa. at 497, 769 A.2d at 458). The dissent then focused on the difficulty in arriving at a judicial determination concerning privilege, which entails consideration of a mixed question of fact and law, without more specific information concerning the content of the redactions or in camera access to the unredacted documents. With reference to the approach taken by various federal courts, the dissent favored the application of an in camera review procedure to test a government agency’s assertion of privilege. See id. at 858, 769 A.2d 449 (developing that “federal courts have repeatedly reviewed documents in camera when deciding claims that documents are protected from discovery under the attorney-client and/or work product privilege”).
Presently, Appellant advances much of the reasoning developed by Judge Friedman and favors the application of an in camera review procedure. Further, she argues that the interpretation of the Commonwealth Court majority contravenes the purpose of the Right to Know Act and leads to an unreasonable result, namely, that all information from a solicitor, whether or not it flows from executive session or otherwise relates to litigation, is inaccessible simply because the subject of litigation is a permitted executive-session topic. Appellant also observes that the motivating force behind the preparation of attorney invoices is to secure payment, and therefore, attorney billing records are not likely to contain disclosures of confidential information or mental impressions, conclusions, or opinions in the nature of work product. See Slusaw v. Hoffman, 861 A.2d 269, 273 (Pa.Super. 2004) (holding that attorney invoices were not privileged documents to the extent that they did not disclose confidential communications between client and lawyers). Further, she develops that the description-of-services entries are integral to the expenditure of public funds, thus supporting her presumptive right of access as a citizen. See Brief for Appellant at 18 (expressing difficulty believing that the solicitor “cannot submit a bill without divulging privileged information in the tiny space allotted for services rendered on his invoices[;] [s]urely, the solicitor was aware of the public’s (the people who pay the bills) right to see generally what the solicitor did to earn his money”). The Pennsylvania Newspaper Association, as amicus, disfavors wholesale redaction of entries as inconsistent with the public’s right to disclosure concerning expenditures and advocates shifting the burden to the government to substantiate claims of privilege. Additionally, it emphasizes that
In response, the Township stresses that it took seriously its obligations under the Right to Know Act and produced a substantial amount of information which, from its perspective, provided adequate disclosure concerning its expenditures of public funds. Further, it offers its support for the Commonwealth Court’s in pari materia construction of the Act, as do its amici, the Pennsylvania State Association of Township Supervisors and the Pennsylvania Municipal Authorities Association. See, e.g., Brief for Appellee at 9 (“The analogy between legal advice given at an executive session within the scope of the Sunshine Act and legal advice described in a lawyer’s invoice is a solid one.”). The Township also contends that the burden to demonstrate that information is within the scope of the Right to Know Act consistently rests with the requester and should not shift to a government body upon its assertion of privilege. In this regard, it urges that it should be accorded a presumption of good faith. See Albert v. Lehigh Coal & Navigation Co., 431 Pa. 600, 610 n. 5, 246 A.2d 840, 845 n. 5 (1968) (“There is a prima facie presumption of the regularity of the acts of public officials which exists until the contrary appear[.]”). This, the Township asserts, obviates any need for in camera review by the courts, which would impose a substantial burden on the government. In any event, the municipality argues that courts simply are not authorized to undertake in camera review in the right-to-know setting as distinguished from the discovery context in adversarial litigation. The Association of Township Supervisors also stresses the important public purpose of shielding communications between an attorney and a public client under the Sunshine Act, with reference to the Commonwealth Court’s explanation
Prior to 2003, the Right to Know Act expressly centered the judicial review upon whether an agency’s denial of a request for information was for “just and proper cause.”
It is well settled that, under the Right to Know Act, the party seeking access to government records bears an initial burden of establishing that the requested material possesses
It is largely undisputed that the attorney invoices at issue represent a form of voucher in the broad sense of the word, in that they are documentary records concerning transactions for which compensation was sought. Moreover, there is no doubt that such records were integrally connected with disbursement of public funds. Since the documents in general facially meet the definition of public records, see 65 P.S. § 66.1, Appellant met her initial burden. See also Tribune-Review Publishing Co. v. Bodack, 599 Pa. 256, 268, 961 A.2d 110, 117 (2008) (“Certainly, the public has an interest in monitoring how public officials use public property[.]”). Accordingly, under the principles developed in LaValle, it fell to the Township to provide adequate support for its assertion of privilege. See LaValle, 564 Pa. at 497 n. 13, 769 A.2d at 458 n. 13. The Township, however, has relied principally upon generalized representations concerning the overall nature of attorney billing records and anecdotal references to discrete aspects of the invoices, see, e.g., Brief for Appellees at 8 (“[A]n invoice from a lawyer may contain a description of services
In the first instance, not all billing records are the same. In this case, the solicitor’s description of the use of billing records as a platform to exchange ideas and discuss litigation issues differs materially from the practice of other attorneys, who use billing records in a far more limited fashion, merely to justify payment for legal services rendered.
Certainly, I agree with the Township’s observation that government bodies should be afforded a presumption of good faith, but I am unable to recognize this presumption to the
To the extent that evidentiary support for the factual basis of the privilege is not forthcoming, the claim is little more than a bald, conclusory, or ipse dixit assertion. The court will deny such an assertion because it forecloses meaningful independent inquiry by the finder of facts (the judge) into the validity of the claim.... Although an attorney’s word may be “taken on its face,” a privilege claim is not self-executing. It requires more proof than a conclusion by the party asserting the claim (or his attorney) that it is justified.
P. Rice, Attorney-Client Privilege in the United States § 1:10, at 977-80 (Lawyers Coop. 1993).
For similar reasons, I would not accept the Township’s argument that the differences between the discovery and right-to-know settings justifies differential treatment of privilege matters. In my view, the salutary purposes underlying the Right to Know Act are no less important than those pertaining to the civil-practice discovery scheme.
Concerning the Commonwealth Court’s rationale, I agree that any information contained within the solicitor’s invoices
In LaValle, this Court observed that there are at least several models that agencies may consider to provide sufficiently detailed information to afford a reasonable basis for citizens and courts to make independent judgments concerning the privileged nature of information that is to be withheld from disclosure. See LaValle, 564 Pa. at 498 n. 14, 769 A.2d at 459 n. 14 (citing City of Colorado Springs v. White, 967 P.2d 1042, 1053-54 (Colo. 1998)). For the present, the Court has
As to the availability of in camera review, I agree with the many jurisdictions that have had little difficulty recognizing the availability of such a procedure in the discovery and public disclosure arenas.
In summary, public disclosure laws favor governmental transparency and reflect a belief that non-disclosure undermines the relationship between a government and its citizens.
. Act of June 21, 1957, P.L. 390 (codified as amended at 65 P.S. §§ 66.1-66.9) (the "Right to Know Act” or the "Act”). The Act recently has been supplanted on a prospective basis by a new public disclosure law, titled the Right-to-Know Law, applying to records requests made after December 31, 2008. See Act of February 14, 2008, P.L. 6 (codified at 65 P.S. §§ 67.101-67. 3104). While substantial changes have been made under the new Law, the underlying policy considerations remain the same — promoting governmental transparency by favoring disclosure and permitting public access to official information.
. The unredacted portion of the invoices indicated the name of the case, the date the work was performed, the name of the responsible attorney,
. Under Section 3.2 of the Act, redaction is deemed a denial. See 65 P.S. § 66.3-2.
. This reason, however, was facially unavailable as a basis for denial under the express terms of the Act. See 65 P.S. § 66.3-1 (“An agency may not deny a requester access to a public record due to the intended use of the public record by the requester.”).
. Act of July 3, 1986, P.L. 388 (codified as amended at 65 Pa.C.S. §§ 701-716).
. In this regard, the dissent referenced Valenti v. Allstate Insurance Company, 243 F.Supp.2d 200 (M.D.Pa. 2003); Carter v. City of Philadelphia, No. 97-4499, slip op. 2000 WL 632988 (E.D.Pa., May 5, 2000); and Garvey v. National Grange Mutual Insurance Company, 167 F.R.D. 391 (E.D.Pa. 1996).
. The term "agency” was and is defined broadly under the Act to include political subdivisions. See 65 P.S. § 66.1.
. See, e.g., Hunterdon County Policemen's Benefit Ass'n Local 188 v. Township of Franklin, 286 N.J.Super. 389, 669 A.2d 299, 302 (N.J.Super. 1996) (expressing agreement with the sentiment that "[t]he billings of an attorney are not likely to contain information which is confidential[;][i]n the experience of this court, it will contain a few word description of the general category of work performed, the number of hours required to perform the work, the date of the performance, and the total cost to the client”); Weslaco Holding Co. v. Crain, Caton & James, P.C., Misc. No. H-07-0317, slip op., 2007 WL 1746822, at *2 (S.D.Tex. June 15, 2007) ("While it is conceivable that attorney billing records could be so detailed as to include attorney-client or work product material, that is not the usual case and there is no indication that is the case here.”).
. See also Commonwealth, Cabinet for Health & Family Serv. v. Scorsone, 251 S.W.3d 328, 330 (Ky.App. 2008) (rejecting a government agency's blanket redaction of all descriptive portions of disclosed attorney billing records without particularized demonstration that each is privileged, and stating, “like the Attorney General and the circuit court before us, we cannot imagine that each and every description of services rendered contained in [attorney] billing statements ... falls under the attorney-client privilege’’); accord Chaudhry v. Gallerizzo, 174 F.3d 394, 402 (4th Cir. 1999) ("Typically, the attorney-client privilege does not extend to billing records[.]").
. Notably, the General Assembly amended the new Right to Know Law in favor of increasing public access, given that it begins with the presumption that all records held by state and local agencies are public and the burden of proving otherwise is on the agency denying access. See 65 P.S. § 67.305.
. See, e.g., Evening News Ass’n v. City of Troy, 417 Mich. 481, 339 N.W.2d 421, 438 (Mich. 1983) (adopting the federal Freedom of Information Act approach to determining whether material was subject to the Michigan analogue, Mich. Comp. Laws. § 15.231 et seq., including examination of documents in camera where necessary); Loigman v. Kimmelman, 102 N.J. 98, 505 A.2d 958, 966 (N.J. 1986) (holding that, where appropriate, courts should undertake in camera review of material that an agency asserts is exempt from disclosure under the state common-law right to access public records); accord Scorsone, 251 S.W.3d at 330 (indicating, in the context of a statute that provides for in camera review: “We further find that the circuit court’s decision to allow the Administration to tender those portions of the billing records it believes to be privileged for in camera review to be in accordance with the Open Records Act and an excellent device for balancing the Administration's interest in the confidentiality of privileged materials and the public interest in the disclosure of nonconfidential government records.’’).
Reference
- Full Case Name
- Beverly J. SCHENCK, Appellant v. TOWNSHIP OF CENTER, BUTLER COUNTY, Pennsylvania, Appellee
- Cited By
- 11 cases
- Status
- Published