O'Neal v. Barrow County Board of Commissioners
Opinion of the Court
Plaintiffs-appellants, employees of Barrow County’s Emergency Medical Service, bring this appeal from the district court’s grant of summary judgment for defendant-appellee Barrow County on their suit seeking to recover overtime compensation allegedly due them under the Fair Labor Standards Act of 1938
I.FACTS
Plaintiffs are current or past emergency medical technicians (“EMTs”) or paramedics employed by the Barrow County Emergency Medical Service (the “Service”). The Service responds to a variety of different calls in the County, including emergency medical calls, automobile and other accidents, crime scenes, and fire emergencies. The EMTs also perform non-emergency medical transfers of patients and are dispatched on a stand-by basis to non-emergency structure fires. The Service is an independent, free-standing agency, not connected to or operated with any fire or police agency in the County. While serving on duty but not responding to a call, the employees of the Service typically perform maintenance on their ambulances and work areas. In addition, employees are rotated through service as the dispatcher for an 8-hour segment of their 24-hour shifts. Under its overtime pay policy adopted in October of 1985, the County currently compensates plaintiffs at a rate of one-and-a-half times their regular pay rate for all hours worked in excess of 106 hours in a two-week pay period.
II. DISCUSSION
A. The “Substantially Related” Standard
Section 7(a) of the FLSA mandates that an employer must compensate an employee at an overtime rate for all work performed in excess of forty hours during a workweek.
Before we further consider this standard, we note that any exemption from the FLSA, including that set out in section 7(k) and the implementing regulations, must be narrowly construed against the
In order to meet the “substantially related” standard, a two-prong test must be satisfied: 1) the ambulance and rescue service employees must have “receivéd training in the rescue of fire, crime, and accident victims or firefighters or law enforcement personnel injured in the performance of their respective duties”; and 2) these employees must be “regularly dispatched to fires, crime scenes, riots, natural disasters, and accidents.”
1. The “Training in Rescue" Requirement ■ .
To meet the first prong of the “substantially related” standard, the County
The first test requires that EMTs be trained to rescue individuals who have been injured or who are in danger of being injured. Under these circumstances, the term “rescue” refers to actions taken to free a victim from imminent danger or harm by the most expeditious means. ,In many cases, this may require an EMT to take action beyond merely applying medical treatment such as bandaging, administering oxygen, or transporting an individual to a hospital. For instance, there may be situations where the EMTs, as the first responders at the scene of an automobile accident, must .extricate an injured person from a vehicle in order to begin treatment and preparation for movement as soon as possible.... This means that an EMT must be properly trained to operate special types of equipment, such as hydraulic “spreaders” or chemical foam extinguishers, in case they are available for their use at the accident scene. Therefore, we interpret the requirement that an EMT be “trained to rescue” as meaning that the individual has knowledge of the basic life-saving procedures and life support procedures (i.e. CPR, administering oxygen, and extrication techniques). However, it is not necessary for an EMT to routinely perform any or all of these procedures in order to meet the requirements of the first test referred to above.12
We find the Department of Labor’s interpretation persuasive. Accordingly, we hold that EMTs are “trained to rescue” only if they have knowledge of extrication tech-ñiques, that is, only if they have some specific training in methods of “freeing] a victim from imminent danger or harm by the most expeditious means.”
The district court erred in its determination that the County proved compliance with the “trained to rescue” requirement because the evidence offered by the County failed to show that such training was a prerequisite to employment. We remand for the district court to require the County to further develop the facts regarding its training requirements and for the court to determine whether the County meets the “trained to rescue” requirement as interpreted in the Department of Labor’s Letter Ruling.
2. The “Regularly Dispatched” Requirement
To satisfy the second prong of the “substantially related” test, the County must show that the EMTs “are regularly dispatched to fires, crime scenes, riots, natural disasters and accidents.”
The second test to determine if activities are ‘substantially related’ to fire protection or law enforcement is that EMTs must be ‘regularly dispatched’ to such things as fires or accidents.... There is no specific frequency of occurrence which establishes ‘regularity’; it must be determined on tbe basis of the facts of each case.14
Although we agree with the Department of Labor that a case by case analysis is appropriate, we establish here some guidelines for the analysis.
We first consider which dispatches are “to fires, crime scenes, riots, natural disasters and accidents.” In concluding that the EMTs are "regularly dispatched” to these types of rescues, the district court considered only those dispatches that fell in the categories of fires, crimes, and automo
We next consider whether the dispatches to fires, crimes, and automobile accidents are “regular.” In- concluding that these dispatches are regular, the district court considered only the number of such dispatches per week, month, or year. This is insufficient. The district court should have considered the following factors: (1) the percentage of the Service’s total calls that are dispatches to fires, crimes, and automobile accidents;
B. The Twenty Percent Limitation
The implementing regulations to section 7(k) provide that an employer is not entitled to an exemption for employees engaged in fire protection or law enforcement activities if those employees spend more than 20 percent of their total hours working in “nonexempt” activities. Specifically, this regulation, which is known colloquially as the “80/20” rule, provides:
Employees engaged in fire protection or law enforcement activities as described in §§ 553.210 and 553.211, may also engage in some nonexempt work which is not performed as an incident to or in conjunction with their fire protection or law enforcement activities.... The performance of such nonexempt work will not defeat [the section 7(k) exemption] unless it exceeds 20 percent of the total hours worked by that employee during the workweek or applicable work period.22
We find that the district court erred in concluding that the 80/20 rule is inapplicable to rescue and ambulance service personnel.
This regulation does not specifically mention rescue and ambulance service personnel. It does, however, specifically refer to §§ 553.210 and 553.211. These two sections, first, define fire protection and law enforcement activities for purposes of the section 7(k) exemption and, second, bring rescue and ambulance service personnel under the section 7(k) exemption if they form “an integral part” of these activities. These two sections also specifically refer to § 553.215, which sets out the two-prong “substantially related” test, discussed above, for bringing rescue and ambulance service personnel under the section 7(k) exemption. Section 553.212, which sets out the 80/20 rule, immediately follows §§ 553.210 and 553.211 and almost immediately precedes § 553.215. We find that a consistent reading of this group of regulations requires that the 80/20 rule be made applicable to rescue and ambulance service personnel, whether they are brought within the section 7(k) exemption by § 553.210, § 553.211, or § 553.215.
Other courts that have considered this issue agree. As one court has said:
In practical terms, a holding that the 20% rule does not apply to § 553.215 would mean that the County is free to dispatch its EMTs and paramedics to do any job (road repair, sanitation disposal, parks and recreation) without fear of losing the 7(k) overtime exemption. Clearly, such a ludicrous result is not contemplated by the regulations at issue.23
This same court went on to note:
Indeed, it would be anomalous to offer firefighters “more protection” than the ambulance service personnel whose status under the exemption is determined by the fact that they work in conjunction with the firefighting personnel.24
Having concluded that the 80/20 rule is applicable, we now consider what constitutes “nonexempt work” for .purposes of determining whether the 20% test has been satisfied. The regulation provides that nonexempt work is that “which is not performed as an incident to or in conjunction with [the employees’] fire protection or law enforcement activities.”
For example, firefighters who work for forest conservation agencies may, during slack times, plant trees and perform other conservation activities unrelated to their firefighting duties.26
As this example makes clear, nonexempt work generally inures to the benefit of the employer. It is work that generally benefits the employer, which the employer requires its employees to do while they are not engaged in activities related to their fire protection or law enforcement duties.
It appears from the record submitted to the district court in'this case that most of the EMT man-hours spent responding to calls is nonexempt work. For example, the work that the County has characterized as “medical emergency hours”
In addition to determining whether hours spent responding to calls is nonexempt work, the district court on remand must also determine how to treat those hours when the EMTs are at work at the Service headquarters but are not responding to calls.
We find that the 80/20 rule works well in conjunction with the “substantially related” test of § 553.215. As we noted above, the “substantially related” standard does not delineate a specific frequency of occurrence which establishes “regularity” or specify what quantum of an EMT’s total workday must be occupied in firefighting or law enforcement activities. By superimposing the 80/20 rule, only those public agencies whose ambulance and rescue service employees spend a substantial amount (at least 80%) of their work hours in related activities are eligible for the section 7(k) exemption. Thus, an EMT who is regularly dispatched to fires or crime scenes, but spends only a small fraction of his work hours on activities “incident to or in conjunction with” these type of calls does not come under the section 7(k) exemption. This interpretation of the regulations is not inconsistent with Congress’ intent that rescue and ambulance service workers be partially exempt under section 7(k) only if their work is “substantially related” to that of the principal occupations covered by the exemption.
III. CONCLUSION
On remand, the district court is directed to conduct further proceedings to determine whether the County has met its burden of proving that the plaintiffs are “trained to rescue” and are “regularly dispatched” to firefighting or law enforcement activities. If so, the district court must then further consider whether the plaintiffs spend more than 20% of their actual working time in nonexempt activities.
. 29 U.S.C. §§ 201-219 (1988).
. Id. § 207(a)(1)-
. 29 C.F.R. § 553.230 (1990).
. Id. § 553.210(a) & .211(b).
. Id. § 553.215(a).
Mitchell v. Kentucky Finance Co., 359 U.S. 290, 295, 79 S.Ct. 756, 759, 3 L.Ed.2d 815 (1959).
.The full colloquy is as follows:
MR. MIZELL ...
Mr. Speaker, I would like to direct a question to the ranking member of the General Labor . Subcommittee (MR. QUIE) with respect to section 6 of the conference report, "Federal and State employees.”
That section departs from the standard FLSA “hours of work" concept for public agency employees who are engaged in fire protection and law enforcement "activities." Was it the intent of the conference committee to cover by such language employees who are engaged in the rescue-ambulance services — activities of a public agency?
MR. QUIE. The gentleman is correct that provision, section 6(c), is intended to cover those employees directly employed by a public agency who are engaged in rescue or ambulance activities which are substantially related to fire protection or law enforcement activities. In some instances these rescue or ambulance crews are a part of the fire or police department.- In other, cases they-must be under a separate department of the same public agency, but their activities substantially include rescue and ambulance work associated with- fire protection and law enforcement. In that case these employees are covered by the unique provisions of section 6(c). Does the Chairman of the General Labor Subcommittee (MR. DENT) concur in that understanding?
MR. DENT. That is correct.
Horan v. King County, Washington, 740 F.Supp. 1471, 1476 n. 3 (W.D.Wash. 1990) (quoting 120 Cong.Rec. 8598 (1974)).
. See H.R.Rep. No. 913, 93rd Cong., 2d Sess. (1974), reprinted in 1974 U.S.C.C.A.N. 2811; H.R.Conf.Rep. No. 953, 93rd Cong., 2d Sess. (1974), reprinted in 1974 U.S.C.C.A.N. 2862.
. Idaho Sheet Metal Works, Inc. v. Wirtz, 383 U.S. 190, 209, 86 S.Ct. 737, 749, 15 L.Ed.2d 694 (1966).
. 29 C.F.R. § 553.215(a).'
. Id.
. Bond v. City of Jackson, 939 F.2d 285, 287-88 (5th Cir. 1991) (quoting DOL, Wage & Hour Div., Ltr.Rul. (Oct. 9, 1987)) (emphasis omitted).
. 29 C.F.R. § 553.215(a).
. Bond, 939 F.2d at 288 (quoting DOL, Wage & Hour Div., Ltr.Rul. (Oct. 9, 1987)) (emphasis removed).
. The district court relied on tables provided by the plaintiffs that divided the Services’ calls into medical emergencies, automobile accidents,- unknown calls, fires, transfers, and crimes.
. But the district court was not furnished information as to whether there were fires, crimes, and automobile accidents in Barrow County to which the EMTs were not dispatched. See factor (3) discussed in succeeding paragraph.
. See R2-24 Exh. 4.
. The EMTs in Barrow County apparently have not had occasion to be dispatched to riots or natural disasters. Any dispatches to these types of rescues would also be properly considered. We also note that, although the district court considered dispatches to fires, it apparently did not consider what are referred to as "slow calls” to structure fires. The County has shown nothing to convince us that this is error. First, the County has not established that these "slow calls” are actually "dispatches,” as opposed to merely occasions on which the EMTs ride out to the fires upon hearing of them over the radio. Second, EMTs merely standing by at a structure fire does not appear to be "substantially related” to firefighting; there is no emergency nature to such an activity.
. See Horan, 740 F.Supp. at 1480 (county did not meet the “regularly dispatched” test when service’s computerized data bank indicated that less than one-half of one percent of calls were . related to fire emergencies and about five percent or less were related to law enforcement emergencies).
. See Spires, 980 F.2d at 688-89 (county did not meet "regularly dispatched” test when EMTs answered only between 17 and 35 percent of fire and police calls); Soles v. Board of Commissioners of Johnson County, Georgia, 746 F.Supp. 106 (S.D.Ga. 1990) (further factual development necessary where unclear whether EMTs were regularly dispatched to fires and police calls or were dispatched only when emergency medical service was needed). To develop this third factor, it will be necessary for the County to obtain information from each of the fire departments and each of the law enforcement agencies.
. We caution the district court to distinguish between those times when the Service is dispatched to a fire from those times when the
. 29 C.F.R. § 553.212.
. Wouters v. Martin County, Florida, 793 F.Supp. 310, 312-13 (S.D.Fla. 1992).
. Id. at 312 n. 2. See also Littlefield v. Town of Old Orchard Beach, 780 F.Supp. 64, 68 (D.Me. 1992) ("Section 553.212 ... applies to employees described in section 553.215.”); Horan, 740 F.Supp. at 1479 (applying 80/20 rule to employees brought within the section 7(k) exemption by § 553.215).
. 29 C.F.R. § 553.212(a).
. Id.
. See Rl-20 at 18-23.
. It is unclear whether these "accident hours” include time spent responding to automobile accidents. Any such time would be exempt, as it is related to fire protection or law enforcement.
. They may, however, include automobile accidents. See note 28.
. No doubt payment is usually made pursuant to the patient’s insurance policy or by medicare or medicaid.
.Both the County and the district court refer to • these hours as "on call” time. See 743 F.Supp. at 862 n. 1; R1-20 at 18-23. This term is misleading. “On call” generally refers to time when an employee must be available to respond to a call but may pursue his or her own personal activities and need not be in any specific location, such as the employer’s place of business. See, e.g., Norton v. Worthen Van Service, Inc., 839 F.2d 653 (10th Cir. 1988). Clearly, this is not what the County and the district court mean by "on call” time; when the EMTs are not responding to calls, they are at the Service headquarters performing routine maintenance tasks, reading, resting, or sleeping.
. 29 C.F.R. § 553.210(c).
. As we noted in Spires, the district court need not reach the issue of whether the plaintiffs spend more than 20% of their time in nonexempt activities if the court finds that the County failed to show that the substantial relation test has been met. 980 F.2d at 687.
Reference
- Full Case Name
- Michael Douglas O'NEAL, Robert A. Zillman, Jerry L. Johnson, Gary L. Webb and Michael G. Walling v. BARROW COUNTY BOARD OF COMMISSIONERS, Billy Emmett, individually and in his official capacity as Director of Barrow County E.M.S., Don Holliday, individually and in his official capacity as Chairman of Barrow County Board of Commissioners and Larry Price, individually and in his official capacity as Operations Director of Barrow County
- Cited By
- 1 case
- Status
- Published