Courthouse News Services v. Dorothy Brown
Opinion
Plaintiff-appellee Courthouse News Service ("CNS") seeks injunctive relief under
I. Factual & Procedural Background
CNS is a news service with hundreds of reporters and editors who cover civil litigation in thousands of state and federal courthouses across the country. In addition to writing and publishing articles, CNS reporters compile "New Litigation Reports," which contain summaries of newsworthy new civil complaints. Before the advent of electronic filing systems, CNS reporters would go to clerks' offices in courthouses and review paper copies of complaints in person. With the shift to electronic filing, things have become more complicated.
In the past, the Cook County Clerk's Office ("Clerk's Office") allowed reporters to have same-day access to newly filed paper complaints by placing copies in a tray behind the intake counter. Electronic filing began in 2009, and until 2015, the Clerk's Office would simply print out electronically filed complaints as they were received and allow reporters to view them along with the paper complaints. In January 2015, the Clerk's Office stopped printing electronically filed complaints and started withholding them until administrative processing was completed and they were officially accepted. Now, reporters cannot view electronically filed complaints until they are processed and posted online. This leads to delays in access.
CNS and the Clerk characterize the delays differently. CNS contends that almost 40% of electronically filed complaints are not accessible on the same day they are filed. By contrast, the Clerk contends that 90.9% of electronically filed complaints are publicly available within one business day; 94.7% within two business days; and 96.8% within three business days. Some of the delays are the result of nothing more than the normal business hours of the Clerk's Office. If a complaint is filed right before the Clerk's Office closes for the day, it likely will not be available until the next day. Weekends also lead to longer delays. If a complaint is filed Friday evening, it will not be available until Monday when the Clerk's Office re-opens and has time to process it. While the delays can be framed differently, the parties seem to agree that the thrust of this dispute concerns CNS's displeasure with a delay of no more than one business day in access to the vast majority of electronically filed complaints.
An Illinois Supreme Court order made electronic filing mandatory in the Cook County Circuit Court as of July 1, 2018. In advance of this effective date, CNS contacted Clerk Brown's office and proposed various options that would allow the press to obtain quicker access to electronically filed complaints. The Clerk pushed back and explained that electronically filed complaints are not considered received or filed until they have been processed and accepted. She pointed to Cook County Circuit Court General Administrative Order No. 2014-02 ("Order No. 2014-02") and the Illinois Supreme Court's Electronic Filing Standards and Principles ("Illinois Standards"), which both state that electronically submitted documents shall be considered filed "if not rejected" by the Clerk's Office. The Clerk interprets these orders as mandating an "accept/reject" process before complaints are released to the press. 2 The Clerk informed CNS that the *1067 policies and procedures would remain the same.
When talks with the Clerk's Office did not produce the desired changes, CNS brought this action in November 2017. CNS moved for a preliminary injunction prohibiting the Clerk from processing electronically filed complaints before allowing press access. The motion was submitted on the affidavits, and no evidentiary hearing was held. The Clerk opposed the motion but did not dispute that a First Amendment presumption of access to documents filed in court applies to civil complaints. She instead argued that the presumption does not require immediate access, that the delays here are insignificant, and that the First Amendment is not being violated. The Clerk explained that the "accept/reject" process is important because if complaints were released to the press before processing, confidential information contained therein could be exposed. 3 The Clerk also explained that confusion may result due to reporting on a complaint that was later rejected by the Clerk's Office for failure to comply with court rules.
Apart from the merits of the case, the Clerk argued that federal courts should abstain from adjudicating this case under the
Younger
abstention doctrine. See
Younger v. Harris
,
The district court granted CNS's motion for a preliminary injunction on January 8, 2018. The court rejected the Clerk's abstention arguments, reasoning that
Younger
abstention did not apply because there
*1068
were "no ongoing state judicial proceedings with which CNS's requested injunctive relief might interfere." The court relied on
Ankenbrandt v. Richards
,
The district court then turned to the merits and determined that a First Amendment right of access applies and that Seventh Circuit precedent requires that access be "immediate and contemporaneous."
II. Analysis
A. Standard of Review
To obtain a preliminary injunction, a plaintiff must first show that: (1) without such relief, it will suffer irreparable harm before final resolution of its claims; (2) traditional legal remedies would be inadequate; and (3) it has some likelihood of success on the merits. E.g.,
Valencia v. City of Springfield
,
In reviewing the grant or denial of a preliminary injunction on appeal, we examine "legal conclusions de novo, findings of fact for clear error, and the balancing of harms for abuse of discretion."
Valencia
,
B. Right of Access
While the First Amendment does not explicitly mention a right of access to
*1069
court proceedings and documents, "the courts of this country recognize a general right to inspect and copy public records and documents, including judicial records and documents."
Nixon v. Warner Communications, Inc.
,
the Framers were concerned with broad principles, and wrote against a background of shared values and practices. The First Amendment is thus broad enough to encompass those rights that, while not unambiguously enumerated in the very terms of the Amendment, are nonetheless necessary to the enjoyment of other First Amendment rights.
Globe Newspaper Co. v. Superior Court for the County of Norfolk
,
"[A] major purpose of [the First] Amendment was to protect the free discussion of governmental affairs."
In a society in which each individual has but limited time and resources with which to observe at first hand the operations of his government, he relies necessarily upon the press ... With respect to judicial proceedings in particular, the function of the press serves to ... bring to bear the beneficial effects of public scrutiny upon the administration of justice.
Cox Broad. Corp. v. Cohn
,
Though the Supreme Court has not yet extended these principles from criminal proceedings, the federal courts of appeals have widely agreed that the First Amendment right of access extends to civil proceedings and associated records and documents. See
Courthouse News Serv. v. Planet
,
Yet the press's right of access to court documents is not absolute-it is qualified.
Nixon
,
This is the framework for analyzing restrictions on the press's right of access to court proceedings and documents. Here, both parties agree there is a qualified right of access to civil complaints. The dispute is about timing: does the right of access attach at the moment a complaint is received by the Clerk's Office, or does it attach at the moment processing is completed? How long a delay in access is too long?
While the delays appear to be minimal, we do not answer these questions here. We conclude that the state courts deserve the first opportunity to hear such a constitutional challenge to their internal procedures. The vast majority of access precedents arise from litigation before the courts whose records are at issue. In this case, however, CNS is seeking to have one court tell another court that its level of access is not good enough. Further, many access disputes concern documents in a single case, whereas the relief sought here is far-reaching. It would apply to all civil cases filed in one of the busiest county courts in the country. "Every court has supervisory power over its own records and files,"
Nixon
,
C. Abstention
This action falls within the terms of
State courts have a significant interest in running their own clerks' offices and setting their own filing procedures-especially in a court like the Circuit Court of Cook County, where more than one million cases are filed annually. When these procedures are challenged as they have been here, the state courts should be given the first opportunity to determine precisely what level of press access is required, appropriate, and feasible in a state court. CNS has not yet sought relief in the state courts here. Proceeding straight to the federal court to resolve a dispute with a state court clerk over the timing of access conflicts with the general principles of federalism, comity, and equity that underlie abstention. Unless and until the state courts have proven unwilling to address an alleged First Amendment violation-which we are not yet convinced exists-the federal courts should not exercise jurisdiction over the matter.
1. The Abstention Doctrines
The Supreme Court has recognized four principal categories of abstention:
Pullman
,
Burford
,
Younger
, and
Colorado River
, named after
Railroad Commission of Texas v. Pullman Co.
,
Younger
abstention ordinarily requires federal courts to refrain from exercising jurisdiction over federal constitutional claims that seek to interfere with or interrupt ongoing state proceedings.
FreeEats.com, Inc. v. Indiana
,
The civil brand of Younger extends only to a federal suit filed by a party that is the target of state court or administrative *1072 proceedings in which the state's interests are so important that exercise of federal judicial power over those proceedings would disregard the comity between the states and federal government. See Pennzoil Co. v. Texaco, Inc. ,481 U.S. 1 , 13,107 S.Ct. 1519 ,95 L.Ed.2d 1 (1987) (requirement for the posting of bond pending appeal); Middlesex County Ethics Committee v. Garden State Bar Ass'n ,457 U.S. 423 , 432-34,102 S.Ct. 2515 ,73 L.Ed.2d 116 (1982) (attorney disciplinary proceedings); Trainor v. Hernandez ,431 U.S. 434 , 444,97 S.Ct. 1911 ,52 L.Ed.2d 486 (1977) (civil proceedings seeking return of welfare payments wrongfully received); Juidice v. Vail ,430 U.S. 327 , 335-36 & n.12,97 S.Ct. 1211 ,51 L.Ed.2d 376 (1977) (civil contempt proceedings); Huffman , 420 U.S. at 604,95 S.Ct. 1200 (state court action to close adult theater); Majors v. Engelbrecht ,149 F.3d 709 , 712-13 (7th Cir. 1998) (nursing license suspension proceedings before state administrative board).
The situation here is not a traditional
Younger
scenario: there is no individual, ongoing state proceeding that plaintiffs seek to enjoin. As a result, the district court found
Younger
abstention specifically inapplicable. It is true that in
Ankenbrandt v. Richards
, the Supreme Court stated: "Absent any
pending
proceeding in state tribunals, therefore, application by the lower courts of
Younger
abstention was clearly erroneous."
In
O'Shea
, plaintiffs filed a federal lawsuit asserting that a municipal court system was intentionally discriminating against African Americans in setting bail and in sentencing.
In
Rizzo
, the Supreme Court further extended the principles of
Younger
to limit federal court review of local executive actions. In that case, the plaintiffs alleged a pattern of unconstitutional police mistreatment of minority civilians in Philadelphia.
When a plaintiff seeks to enjoin the activity of a government agency, even within a unitary court system, his case must contend with the well-established rule that the Government has traditionally been granted the widest latitude in the dispatch of its own internal affairs. * * *
When the frame of reference moves from a unitary court system, governed by the principles just stated, to a system of federal courts representing the Nation, subsisting side by side with 50 state judicial, legislative, and executive branches, appropriate consideration must be given to principles of federalism in determining the availability and scope of equitable relief.
While the district court's order in the present case does not map exactly on the orders in O'Shea and Rizzo , it would also impose a significant limit on the state courts and their clerk in managing the state courts' own affairs. Against the backdrop of Younger , O'Shea , and Rizzo , we find that CNS's request for federal intrusion at this stage of the dispute between CNS and the Clerk calls for abstention.
2. Abstention Principles: Equity, Federalism, and Comity
The situation here is quite similar to
SKS & Associates
, where we applied the principles of
Younger
and declined to exercise jurisdiction over a Section 1983 action against the Chief Judge and the Sheriff of Cook County.
In declining to exercise jurisdiction, we explained that it is important for federal courts to have "a proper respect for state functions, a recognition of the fact that the entire country is made up of a Union of separate state governments, and a continuance of the belief that the National Government will fare best if the States and their institutions are left free to perform their separate functions in their separate ways."
Despite
SKS & Associates
not being a typical
Younger
scenario, we pointed out that the Supreme Court characterized the holding of
Younger
as "far-from-novel" because
*1074
it rested primarily on the "even more vital consideration" of comity.
Underlying Younger abstention is a deeper principle of comity: the assumption that state courts are co-equal to the federal courts and are fully capable of respecting and protecting CNS's substantial First Amendment rights. As the Supreme Court underscored in Younger , the Constitution established
a system in which there is sensitivity to the legitimate interests of both State and National Governments, and in which the National Government, anxious though it may be to vindicate and protect federal rights and federal interests, always endeavors to do so in ways that will not unduly interfere with the legitimate activities of the States.
This principle of comity takes on special force when federal courts are asked to decide how state courts should conduct their business. The Illinois courts are best positioned to interpret their own orders, which are at the center of this case, and to craft an informed and proper balance between the state courts' legitimate institutional needs and the public's and the media's substantial First Amendment interest in timely access to court filings. It is particularly appropriate for the federal courts to step back in the first instance as the state courts continue to transition to electronic filing and, like many courts around the country, are working through the associated implementation challenges and resource limitations. The claims here are not suitable for resolution in federal court at this time. CNS is free to pursue a remedy in the state courts.
We acknowledge that the Ninth Circuit in
Courthouse News Service v. Planet
, a case nearly identical to this one, came to the opposite conclusion regarding abstention.
On this point, we respectfully disagree with our colleagues in the Ninth Circuit. If the state court clerk refuses or fails to comply with the federal court's injunction or complies only partially, the federal court's involvement would certainly continue as it oversees the implementation of its order. Further, we have no doubt CNS
*1075 would attempt to use a different decision in this case to force the hand of other state courts that do not provide immediate press access to court filings. This would likely lead to subsequent litigation in the federal courts. We want to avoid a situation in which the federal courts are dictating in the first instance how state court clerks manage their filing procedures and the timing of press access. We also want to avoid the problems that federal oversight and intrusion of this sort might cause. 6
In sum, the district court erred by exercising jurisdiction and issuing a preliminary injunction. Initial adjudication of this dispute in the federal court would run contrary to the considerations of equity, comity, and federalism as detailed in SKS & Associates and the Supreme Court abstention decisions on which SKS & Associates was based. This temporal access dispute with a state court clerk should be heard first in the state courts.
The district court's order granting a preliminary injunction is REVERSED, and the case is REMANDED with instructions to dismiss this action without prejudice.
This court's Electronic Case Filing Procedures provide: "A brief, appendix and petition for rehearing (and any answer filed thereto) will be considered timely once it is submitted to the court's electronic filing system. It will be considered filed on the court's docket only after a review for compliance with applicable rules, acceptance by the Clerk, and issuance of a Notice of Docket Activity." Available at http://www.ca7.uscourts.gov/ecf/ECFprocedures.htm.
The Supreme Court's Guidelines for the Submission of Documents to the Supreme Court's Electronic Filing System provide: "Filings that initiate a new case at the Supreme Court will be posted on the Court's website only after the Clerk's Office has received and reviewed the paper version of the filing, determined that it should be accepted for filing, and assigned a case number." Available at https://www.supremecourt.gov/filingandrules/ElectronicFilingGuidelines.pdf.
The district court did not interpret these orders as mandating an "accept/reject" process before release. See
Courthouse News Service v. Brown
, No.
While this sounds like a reasonable consideration, the Clerk has presented no evidence showing how prevalent this issue is and how often the Clerk's Office catches information that should not have been included. The district court also was not "convinced that it is, in fact, the responsibility of the Clerk" to ensure this information is "not included in e-filings, as the Illinois Supreme Court rules pertaining to confidential and personal identity information specifically place the burden of compliance on the filing parties."
This court received helpful amicus briefs from the Judicial Council of California in support of Clerk Brown and the Reporters Committee for Freedom of the Press in support of CNS.
We recognize that the district court here concluded that "immediate and contemporaneous" access was required by our decision in
Grove Fresh Distributors, Inc. v. Everfresh Juice Co.
,
Because this opinion creates a circuit conflict on the abstention issue, we circulated it to all judges in active service. See 7th Cir. R. 40(e). No judge in active service requested to hear the case en banc .
Reference
- Full Case Name
- COURTHOUSE NEWS SERVICE, Plaintiff-Appellee, v. Dorothy BROWN, in Her Official Capacity as Clerk of the Circuit Court of Cook County, Illinois, Defendant-Appellant.
- Cited By
- 203 cases
- Status
- Published