Shapiro v. U.S. Dep't of Justice
Shapiro v. U.S. Dep't of Justice
Opinion of the Court
Plaintiff Ryan Noah Shapiro seeks a judgment from this Court that the U.S. Department of Justice ("DOJ"), by and through its components the Federal Bureau of Investigation ("FBI") and the Office of Information Policy ("OIP") (collectively, the "Defendant"), violated its obligations under the Freedom of Information Act ("FOIA"),
Pending before the Court are the parties' cross-motions for summary judgment pursuant to Federal Rule of Civil Procedure 56. As jurisdiction and venue is proper in this Court,
I. BACKGROUND
Plaintiff Ryan Noah Shapiro is a "historian of national security, the policing of dissent, and governmental transparency." Compl. ¶ 1. Between June 5, 2014 and May 11, 2016, Mr. Shapiro submitted seven FOIA requests to the FBI and OIP seeking information regarding a research and *104public relations effort conducted by the FBI in the mid-to-late 1970s called "Operation Mosaic."
A. Mr. Shapiro's FOIA Requests
Mr. Shapiro's seven FOIA requests are as follows. First, on June 5, 2014, Mr. Shapiro submitted a request to the FBI seeking records "relating or referring to FBI file 94-69979." Def.'s Statement of Material Facts As to Which There Is No Genuine Issue ("Def.'s SOMF") ¶ 1, ECF No. 13-1.
Second, on June 5, 2014, Mr. Shapiro requested from the FBI all records "relating or referring to Operation Mosaic."
Third, on June 5, 2014, Mr. Shapiro requested that the FBI produce records relating to the word "mosaic."
Fourth, Mr. Shapiro requested on June 5, 2014 that the FBI provide "any and all '94' files relating or referring to" FOIA or the Privacy Act.
Fifth, on December 15, 2014, Mr. Shapiro submitted a request seeking records responsive to "Operation Mosaic" and "mosaic study."
Sixth, on May 11, 2016, Mr. Shapiro submitted a FOIA request seeking records related to the processing of three of his prior FOIA requests (tracking numbers 1272678-000, 1272573-000, and 1272573-001).Id. at ¶¶ 35, 40. The FBI assigned two tracking numbers to this request, 1351095-000 and 1353203-000.
The last of Mr. Shapiro's requests at issue in this litigation is his May 11, 2016 request to the OIP for records relating to three of his prior FOIA requests (tracking numbers 1272678-000, 1272573-000, and 1272573-001). Def.'s SOMF ¶ 54. He also requested records regarding the destruction of records potentially responsive to those requests.
B. Relevant FBI Systems
Compounding the complex background of this matter are the myriad systems used by the FBI.
The FBI utilizes various systems for different operational needs, which contain information that is sometimes distinct but is sometimes overlapping. In October 1995, the FBI began using its Automated Case Support ("ACS") system, a single, electronic, *106integrated case management system which permits the FBI to "locate, retrieve, and maintain information in its files in the performance of its myriad missions and functions." Def.'s SOMF ¶ 47. As part of the ACS implementation process, over 105 million records from the FBI's Central Records System ("CRS") were converted and incorporated into ACS.
The key to locating information within CRS is through its index, which is arranged in alphabetical order according to "subject matters to include individuals, organizations, events, or other subjects of investigative interest."
Also within ACS is the FBI's Electronic Case File ("ECF"), the "main, and most extensive ACS database." Pl.'s SOMF ¶¶ 7-8; Def.'s Response to Pl.'s SOMF ¶¶ 7-8. ECF is the central repository for the FBI's text-based documents, and can be searched for particular terms or phrases, as well as by case number and other characteristics.
In July 2012, the FBI debuted its next generation case management system, Sentinel, which "builds on ACS and shares its operational purpose." Def.'s SOMF ¶ 48. Sentinel is used for FBI records generated after July 1, 2012 and similarly utilizes an indexing system to organize information for future retrieval.
*107Def.'s SOMF ¶ 48. Thus, while Sentinel did not replace ACS, it provides another avenue by which to locate FBI records generated both prior to and after July 1, 2012.
Distinct from, but related to, CRS is the FBI's Electronic Surveillance System ("ELSUR").
Last, the FBI has a Freedom of Information and Privacy Document Processing System ("FDPS") which helps to "maintain information that [the FBI] has acquired in the course of fulfilling its responsibilities under the FOIA and Privacy Act." Second Hardy Decl. ¶ 18. FDPS is the official records storage location for all FOIPA processing records,
C. Procedural History
Subsequent to the parties' cross-motions for summary judgment becoming ripe, I ordered and heard a hearing on the cross-motions. After the hearing, I ordered that the Defendant perform ECF text searches of "94-HQ-69979," "94-69979," and "Operation Mosaic," and conduct a targeted physical search of the paper files in the "94" classification, or submit a supplemental declaration describing why these searches are not required by law. Minute Order Dec. 21, 2017; Minute Order Jan. 12, 2018. I also ordered the Defendant to submit for in camera review the documents redacted pursuant to the deliberative process privilege. Minute Order Dec. 20, 2017. With the Defendant's responses to these orders now complete, I now consider whether the Defendant's responses to Mr. Shapiro's requests merit summary judgment.
II LEGAL STANDARD
A. Summary Judgment
FOIA requires federal agencies to "disclose information to the public upon reasonable request unless the records at issue fall within specifically delineated exemptions." Judicial Watch, Inc. v. FBI ,
B. Adequacy of Search
The agency's search is adequate if the agency has conducted "a good faith effort to [ ] search for the requested records, using methods which can be reasonably expected to produce the information requested." Oglesby v. U.S. Dep't of the Army ,
To demonstrate reasonableness of its search, an agency can submit a "reasonably detailed affidavit, setting forth the search terms and the type of search performed, and averring that all files likely to contain responsive materials (if such records exist) were searched." Oglesby ,
But courts are not to be unduly skeptical of the averments contained within these declarations. Agency declarations are given "a presumption of good faith, which cannot be rebutted by 'purely speculative claims about the existence and discoverability of other documents.' " SafeCard Servs. Inc. v. S.E.C. ,
Last, an agency is not required to accede to a request that requires an "unreasonably burdensome search." Goland v. Cent. Intelligence Agency ,
*109require the agency to locate, review, redact, and arrange for inspection a vast quantity of material." Am. Fed'n of Gov't Emps. v. U.S. Dep't of Commerce ,
C. Exemptions
FOIA requires that an agency produce all records responsive to a properly submitted request unless the record is protected from disclosure through a statutory exemption. See
III. ADEQUACY OF THE FBI'S AND OIP'S SEARCHES
The seminal question to resolving the cross-motions for summary judgment is whether the agency conducted searches for the requested material using "methods which can be reasonably expected to produce the information requested." See Oglesby ,
A. Request 1272678-000 for FBI file 94-69979
Mr. Shapiro's June 5, 2014 request, tracking number 1272678-000, sought "any and all records that were prepared, received, transmitted, collected and/or maintained by the FBI, the Terrorist Screening Center, the National Joint Terrorism Task Force, or any Joint Terrorism Task Force relating or referring to FBI file 94-69979." Def.'s SOMF ¶ 1. In response to Mr. Shapiro's request, the FBI requested the physical file for 94-HQ-69979 from the ARC. Def.'s SOMF ¶ 51. As part of its file review, the FBI processed and reviewed all responsive records in the file, including subfiles, bulky exhibits, 1A material, and unserialized records. Second Hardy Decl. ¶ 9. The FBI avers that this targeted search was reasonably calculated to locate any responsive records. Def.'s Mot. for Summary J. 6-7.
Mr. Shapiro argues that simply retrieving and reviewing the physical file was insufficient because his request covered all records "relating or referring to" the file, and that an ECF text search for both "94-HQ-69979" and "94-69979" is therefore required in order to identify all responsive records. Pl.'s Cross-Mot. for Summary J. 12. The FBI disputes that it was required to conduct an ECF search in the absence of any "leads suggesting a text search is warranted," but ultimately, "in an abundance of caution," did perform an ECF
*110text search for "94-HQ-69979." Def.'s Reply 9. The ECF search resulted in the identification of responsive records which were processed and released to Mr. Shapiro.
Without needing to resort to the question of whether an ECF text search was necessary to satisfy the FBI's mandate to conduct the search by a "method[ ] which can be reasonably expected to produce the information requested," Oglesby ,
B. Request 1272573-000 for Operation Mosaic
Mr. Shapiro's June 5, 2014 request, tracking number 1272573-000, sought "any and all records that were prepared, received, transmitted, collected and/or maintained by the FBI, the Terrorist Screening Center, the National Joint Terrorism Task Force, or any Joint Terrorism Task Force relating or referring to Operation Mosaic," as well as "(1) records relating to the decision to initiate Operation Mosaic; (2) records relating to '[r]esearch for, implementation of, conducting of, assessment of, and termination of Operation Mosaic'; (3) records about the dissemination of Operation Mosaic information; (4) '[i]nstructional records, policy records, or memoranda relating or referring to Operation Mosaic'; (5) 62, 80, 94, 190, and 197 files relating or referring to Operation Mosaic; (6) records relating to the FBI's monitoring of the results of Operation Mosaic, including press clippings." Pl.'s Cross-Mot. for Summary J. 18.
In response to Mr. Shapiro's request, the FBI conducted index searches for "Operation Mosaic" in CRS, using ACS's UNI feature, as well as in Sentinel. Def.'s SOMF ¶ 49. The search included a "string" breakdown of the search term variations, meaning that variations of the term searched would automatically have also been captured. Id. n.2. The FBI avers that it did not identify any responsive records indexed to the subject of the request, and that this method of searching-i.e. , by index-can reasonably be expected to locate the information requested. Def.'s Mot. for Summary J. 6.
Mr. Shapiro argues that performing an index search was not an appropriate method that would lead to a reasonable expectation *111of locating responsive documents because his request was not the type of information that would be indexed. Pl.'s Cross-Mot. for Summary J. 9. Namely, the index, which is based on "individuals, organizations, events, or other events of investigative interest," would not include the "FBI's administration of FOIA matters and [ ] the conceptual framework of the mosaic theory." Id. Mr. Shapiro further supports his argument by citing the discretion that the FBI has in indexing information. Id. ; see also Def.'s SOMF ¶ 47 ("the FBI only indexes that information considered relevant and necessary for future retrieval."). As such, Mr. Shapiro contends, the FBI should have performed an ECF text search for "Operation Mosaic." Pl.'s Cross-Mot. for Summary J. 18-19. Mr. Shapiro further argues that performing an ECF search is not unreasonably burdensome because the term is "singular in nature" and therefore all results would be responsive. Pl.'s Cross-Mot. for Summary J. 11. The FBI disagrees, citing ECF searches as an "extraordinary measure" that is not warranted where, as here, the CRS index search did not locate any record providing a clear and certain lead to the existence of another record. Def.'s Reply 6.
After oral argument on the parties' cross-motions for summary judgment, I ordered the Defendant to perform an ECF text search of "Operation Mosaic" or to "submit a supplemental declaration describing in greater detail the efforts that Defendant has taken with respect to th[is] request[ ], including why th[is] additional search[ ] [is] not required by law." Minute Order, Dec. 21, 2017. In response, the FBI conducted an ECF text search for "Operation Mosaic," which resulted in three hits, and a search in Sentinel for "Operation Mosaic," which resulted in two additional hits. Seidel Decl. ¶ 9.
C. Request 1272599-000 for mosaic
Mr. Shapiro's June 5, 2014 request, tracking number 1272599-000, sought "all records that were prepared, received, transmitted, collected and/or maintained by the FBI, the Terrorist Screening Center, the National Joint Terrorism Task Force, or any Joint Terrorism Task Force" relating, referring, or containing the word "mosaic" and (1) "all manuals, policies, guidance, curriculum, standard operating procedures, training [ ] materials, PowerPoint slides, or other instructional or policy records containing the word 'mosaic' "; (2) emails containing the term "mosaic," including emails to or from enumerated individuals; (3) other correspondence or memoranda containing the word "mosaic"; and (4) 62, 80, 94, 190, and 197 files containing the word "mosaic." Pl.'s Cross-Mot. for Summary J. 15-16.
The FBI's response to this request mirrored its response to Mr. Shapiro's request *112for Operation Mosaic-related records. The FBI conducted index searches for "mosaic" in CRS, using ACS's UNI feature, as well as in Sentinel. Def.'s SOMF ¶ 49. The search included a "string" breakdown of the search term variations, meaning that variations of the term searched would automatically have also been captured. Id. n.2. The FBI did not identify any responsive records indexed to the subject of the request. Def.'s Mot. for Summary J. 6. Mr. Shapiro's arguments regarding the adequacy of the FBI's search for "mosaic" are the same objections as to the agency's search for "Operation Mosaic" previously described in Section III.B., and I therefore do not repeat them here.
However, a key difference between the requests is the nature of the information sought. "Operation Mosaic" may refer to one or several discrete events or propositions,
Because an adequately designed search responsive to Mr. Shapiro's request does not require an ECF text search for "mosaic," this matter is in a different posture than Mattachine Society of Washington, D.C. v. United States Department of Justice , in which the Court rejected the defendant's argument that an ECF search of the broad terms "gay," "lesbian," and "homosexual" was unduly burdensome.
D. Request 1272573-001 for Operation Mosaic and mosaic study
Mr. Shapiro's December 15, 2014 request, tracking number 1272573-001, *113sought records relating to "Operation Mosaic" and "mosaic study." In response to Mr. Shapiro's request, the FBI conducted index searches for "Operation Mosaic" and "mosaic study" in CRS, using ACS's UNI feature, as well as in Sentinel. Def.'s SOMF ¶ 49. No responsive records were identified through these searches. Def.'s Mot. for Summary J. 6.
Mr. Shapiro challenges the FBI's assertion that index searching was adequate; see Section III.B., supra ; and further argues that, even under the FBI's own policy, an ECF search is warranted. Pl.'s Cross-Mot. for Summary J. 14. The FBI may conduct an ECF search when: "(a) a search of the CRS locates no records but the FBI has reason to believe that responsive records likely exist; or (b) a search of the CRS results in some records being located but there is information indicating that more specific responsive records likely exist." Id. at 13. Here, Mr. Shapiro maintains that the FBI was aware, though the Webster article, inter alia , that other documents responsive to the request likely exist, and an ECF text search was therefore warranted. Id. at 14.
With respect to an ECF search of "Operation Mosaic," the FBI has now conducted this search with three non-responsive results. Seidel Decl. ¶ 9. With respect to "mosaic study," the searches were adequately designed to return responsive information, and the FBI had no reason to believe that responsive records likely exist. The study in the Webster article is specifically noted to be "Operation Mosaic" and not a nondescript, generic term. See Pl.'s SOMF ¶ 2; Def.'s Response to Pl.'s SOMF ¶ 2. Yet an index search in CRS for "Operation Mosaic" identified no responsive records. Def.'s Mot. for Summary J. 6. Searches of the CRS and Sentinel indices-which methodically categorize and arrange over 105 million records in both paper and electronic formats according to operational need-for "mosaic study" identified no results. The fact that no responsive documents were identified pursuant to a reasonably designed search does not affect the adequacy of the search. See Hodge ,
Mr. Shapiro also argues that the FBI improperly failed to process and release non-exempt portions of records that the FBI itself deemed responsive. Pl.'s Cross-Mot. for Summary J. 15; see also Pl.'s SOMF ¶¶ 21-36. The Defendant explains that the records that Mr. Shapiro cites were listed on a search slip, a document created by the FBI during its index search for responsive records, and that the records were either deemed non-responsive or were previously destroyed by the National Archives and Records Administration in accordance with their regulations governing the disposal of such records. Def.'s Reply 9-10; Def.'s Response to Pl.'s SOMF ¶¶ 21-36. In the absence of any indication that the records were destroyed in bad faith, I find that the FBI did not improperly fail to process or release these records to Mr. Shapiro.
*114E. Request 1272733-000 for "94" Files
Mr. Shapiro's June 5, 2014 request, tracking number 1272733-000, sought "any and all '94' files relating or referring to the Freedom of Information Act and/or Privacy Act." Def.'s SOMF ¶ 20. In response to Mr. Shapiro's request, the FBI requested all "94" files contained at the ARC. Def.'s SOMF ¶ 52. The ARC informed the FBI that there were 119 shelves at the Center devoted to "94" files and they were not separated by years.
After the hearing on the parties' cross-motions for summary judgment, I ordered the Defendant to "conduct a targeted physical search of the paper files in the '94' classification; or submit a supplemental declaration describing in greater detail the efforts that Defendant has taken with respect to these requests, including why these additional searches are not required by law." Minute Order, Dec. 21, 2017. In the FBI's responsive supplemental declaration, it clarified that the 119 shelves of "94" classification files contain records dated 1991 and earlier. Seidel Decl. ¶ 10. For files after 1991, the files are stored numerically by case number, instead of by file classification, which makes it more difficult to discern which are "94" files. Id. at ¶ 11. Although the FBI discovered a listing of the locations of all "94" classification file numbers created during an inventory of all FBI files, the list only contains the location of the file, and not the subject matter of the file. Id. at ¶ 13. Because each of the approximately 99,700 files on the list would have to be manually pulled, opened, and reviewed to determine if it was responsive to Mr. Shapiro's request, the FBI determined that this approach would be too unwieldy. Id. The FBI then adjusted their approach and attempted to locate responsive records by searching within Sentinel for documents in the "94" file classification originating from its headquarters.
I agree with the FBI. Its declarations have explained that for files dated 1991 or before, there are 119 shelves with "94" files, and that identification within these *115files for records relating to FOIA or the Privacy Act requires a line-by-line review. Id. at ¶ 10. Files dated after 1991 are not organized in a manner such that identification of "94" files is readily achievable. Id. at ¶ 11. Even though a listing of all "94" files exists, the list contains nearly 100,000 files and does not provide further detail to help focus the FBI's inquiry on the subject of Mr. Shapiro's request, "94" files pertaining to FOIA or the Privacy Act. See id. at ¶ 13. A search conducted by electronic means that limited the scope of the FBI's request to "94" files originating from the FBI's headquarters produced over 8,300 hits, each of which requires manual review. See id. Furthermore, not all "94" files have been automated; a fully comprehensive review would therefore require the FBI to conduct both the paper-based and electronic review. Second Hardy Decl. ¶ 25. The FBI's collective five and a half hour paper-based review and electronic review of the first 100 hits did not flush out any indication that further review would likely contain records responsive to Mr. Shapiro's request, and I have no reason to believe the expenditure of further limited FBI resources would be worth the effort. I therefore find that to require the FBI to continue these reviews would be unreasonably burdensome. See, e.g., Founding Church of Scientology of Washington, D.C. v. National Sec. Agency ,
F. Requests 1351095-000 and 1353203-000
Mr. Shapiro submitted FOIA requests for "190" files responsive to the processing of his FOIA requests relating to "Operation Mosaic," "mosaic study," and file 94-HQ-69979 (tracking numbers 1272573-000, 1272573-001, and 1272678-000, respectively). Pl.'s Cross-Mot. for Summary J. 20. Classification "190" describes records pertaining to the FBI's FOIA and Privacy Act requests.
For this request, I find that a search of FDPS was reasonably expected to produce the information requested. As explained by the FBI's affidavit, CRS is used to maintain documents pertaining to the agency's law enforcement duties. Second Hardy Decl. ¶ 21. FDPS, a separate system, is the FBI's primary records storage location for documents relating to the processing of FOIA requests. Id. at ¶¶ 18-20, 22. Thus, records responsive to Mr. Shapiro's request, pertaining to the processing of his FOIA requests, would reasonably be expected *116to exist in the FDPS system. As a result of the FBI's search in FDPS, it identified and produced 185 pages of responsive information to Mr. Shapiro. The search of FDPS, and not the CRS index, was an appropriate "case-specific exercise[ ] of discretion and administrative judgment and expertise," Schrecker v. U.S. Dep't of Justice ,
G. Request DOJ-2016-002983
This request contained two parts: Mr. Shapiro sought records pertaining to the administrative appeals taken on certain of his requests, and also sought any records regarding the destruction of any records responsive to his prior FOIA requests. Def.'s SOMF ¶ 54. In response to the first part of Mr. Shapiro's request, which asked for records pertaining to his administrative appeals for requests 1272573-000 ("Operation Mosaic"), 1272573-001 ("Operation Mosaic" and "mosaic study"), and 1272678-000 (FBI file 94-69979), the OIP conducted a search for records in its on-site file room, which contains all administrative appeal files adjudicated, regardless of disposition, from the past six fiscal years. Id. at ¶¶ 57-58. The OIP identified 128 pages of responsive information. Id. at ¶ 58. The OIP avers that this search was reasonably calculated to identify all potentially responsive records, Def.'s Mot. for Summary J. 7-8, and Mr. Shapiro does not contest the adequacy of this search. See Section I.B., supra note 4. I agree that the OIP's search was adequate. With respect to the second part of Mr. Shapiro's request, which was for any records regarding the destruction of records responsive to Mr. Shapiro's prior FOIA requests, the OIP determined that no response was necessary as no records had been destroyed. Id. at ¶ 59. Mr. Shapiro does not contest this determination. See Pl.'s Response to Def.'s SOMF ¶ 59.
IV. PROPRIETY OF EXEMPTIONS CLAIMED FOR RESPONSIVE RECORDS
The Defendant produced certain responsive records to Mr. Shapiro with redactions pursuant to FOIA exemptions 5, 6, 7(C), and/or 7(E).
A. Exemption 5
FOIA exemption 5 protects "inter-agency or intra-agency memorandums or letters which would not be available by law to a party other than an agency in litigation with the agency."
The deliberative process privilege protects intra- or inter-agency documents that reflect "advisory opinions, recommendations and deliberations comprising part of a process by which governmental decisions and policies are formulated." Loving v. U.S. Dep't of Defense ,
The FBI argues that the processing notes and search slip document the agency's deliberative process in determining the disposition of Mr. Shapiro's FOIA requests. See Def.'s Mot. for Summary J. 11. Upon reviewing these redactions in camera , I agree. The redacted portions on documents Bates numbered Shapiro 190-8 through 190-10 reflect FBI employees' comments as to how they searched for documents potentially responsive to Mr. Shapiro's requests, and the employees' evaluations as to the responsiveness of certain documents resulting from their searches. These comments were made during the FBI's search and review process-i.e. , prior to the FBI's final determination on these documents-and are therefore predecisional as well as deliberative.
I also agree with the OIP's determination that the material redacted on the three "Blitz" forms and on one handwritten note is the predecisional and deliberative process of the agency. The information redacted contains the impressions, analysis, and recommendation of OIP staff in their evaluation and adjudication of the adequacy of the FBI's searches. Since these notes and comments were made during the course of the OIP's adjudication, prior to it rendering a decision on Mr. Shapiro's appeal, the material is both predecisional and deliberative, and was properly withheld.
*118B. Exemption 6
The FBI also redacted certain information on documents Bates numbered Shapiro 190-12 and 190-13 pursuant to FOIA exemption 6, which governs "personnel and medical files and similar files the disclosure of which would constitute a clearly unwarranted invasion of personal privacy."
The FBI explains that although these file numbers and serials may not, on their own and on their face, divulge personal information, they may be used in conjunction with, or cross-referenced with, other information in the public domain (whether obtained through a FOIA request or other means) to uncover certain private information, such as the existence of an individual's employment status or investigation, the type and nature of employment or investigation, the geographical area of the matter, and potentially the extent of someone's career with the FBI or amount of information obtained by the FBI. See Second Hardy Decl. ¶ 30; Tr. of Proceedings at 43, ECF No. 33. For instance, a file number with redacted personal information in this case could be cross-referenced to a file number with unredacted information already in the public domain, which would allow one to identify individual(s) involved in this case. Furthermore, these file numbers and serials were deemed not responsive to Mr. Shapiro's request. Second Hardy Decl. ¶ 30. I find that the Defendant has adequately explained how these file numbers implicate an individual's privacy interest, and that no competing consideration in this case compels their production. Therefore, I find that the FBI's redactions made under exemption 6 are proper.
C. Exemption 7(C)
FOIA Exemption 7(C) protects "records or information compiled for law enforcement purposes" that "could reasonably be expected to constitute an unwarranted invasion of personal privacy."
V. CONCLUSION
For the foregoing reasons, the Defendant's motion for summary judgment will be granted and Mr. Shapiro's motion for summary judgment will be denied. A separate order will issue.
Mr. Shapiro initially further sought a declaration that he is entitled to a waiver of fees paid in relation to one of his requests. Id. However, this issue is moot as the FBI has since refunded the fees paid by Mr. Shapiro. Mem. of P. & A. in Supp. of Def.'s Mot. for Summary J. ("Def.'s Mot. for Summary J.") 4 n.1, ECF No. 13-3.
See
The majority of statements in the Defendant's SOMF are not disputed by Mr. Shaprio. See Pl.'s Response to Def.'s Statement of Material Facts ("Pl.'s Response to Def.'s SOMF"), ECF No. 15-1. Accordingly, unless otherwise stated, all citations to the Defendant's SOMF indicate undisputed facts in this matter.
Mr. Shapiro does not challenge the adequacy of the OIP's search. See generally Mem. of P. & A. in Supp. of Pl.'s Cross-Mot. for Summary J. and in Opp. to Def.'s Mot. for Summary J. ("Pl.'s Cross-Mot. for Summary J."), ECF No. 15 (challenging the FBI's searches in Part I, the FBI's refusal to process Mr. Shapiro's request for "94" files in Part II, and redactions in Part III). Therefore, the OIP's systems are not discussed.
The Seidel Declaration also explains that Sentinel conducts a search of all text fields in the document, including the title of the investigation and the body of the document, whereas ECF text searches only searches for text in the body of the document. This explains the additional records that resulted from the Sentinel search for "Operation Mosaic."
Contrary to Mr. Shapiro's assertion that all results for terms "singular in nature" would be responsive, there may be results to a search term that do not refer to the same subject of the request. Indeed, the FBI identified an "Operation Mosaic" that related to a human trafficking operation, and other results that consisted of counterintelligence and organized crime information.
While "Operation Mosaic" could be a discrete term, as Mr. Shapiro argues, it nevertheless is possible that multiple investigations or events may be coined "Operation Mosaic" or use the phrase. See Section III.B., supra note 6.
Indeed, given that-according to Mr. Shapiro-"Operation Mosaic" occurred about 40 years ago, it is hardly surprising that many potentially relevant documents were destroyed long ago.
This would exclude any documents originating from any FBI field or legal attaché office worldwide. See Def.'s SOMF ¶ 46.
The Defendant has since withdrawn all withholdings made pursuant to FOIA exemption 7(E). Def.'s Notice of Ex Parte, In Camera Filing, ECF No. 29. Additionally, the Defendant has since withdrawn the exemptions claimed on certain portions of documents or certain documents in full, and has re-processed and produced to Mr. Shapiro revised documents reflecting these revisions. See id. (withdrawing certain exemption 5 redactions); Second Hardy Decl. ¶ 29 (releasing document Bates numbered Shapiro 190-110 in full). Consequently, I analyze only those withholdings that are still claimed by the Defendant and challenged by Mr. Shapiro.
Mr. Shapiro points out that the remainder of information withheld by the FBI under the deliberative process privilege is "primarily factual in nature, including such matter as file numbers." Pl.'s Cross-Mot. for Summary J. 23. As the FBI claimed that this information was also exempt under FOIA exemptions 6 and/or 7(C), and I address the propriety of redacting file numbers within the discussion of those exemptions below.
As the deliberative process privilege provides an independent ground for the propriety of these redactions, I do not have to reach whether the OIP properly withheld this information pursuant to the attorney work product doctrine.
Reference
- Full Case Name
- Ryan Noah SHAPIRO v. U.S. DEPARTMENT OF JUSTICE
- Cited By
- 4 cases
- Status
- Published