Brittany Montrois v. United States
Brittany Montrois v. United States
Opinion
*1058 Tax-return preparers are persons who prepare clients' tax returns for compensation. Internal Revenue Service regulations require preparers to obtain from the agency (and renew annually) a unique identifying number known as a Preparer Tax Identification Number, or PTIN. Preparers must list that PTIN on any return they prepare.
In 2010, the IRS began charging tax-return preparers a fee to obtain and renew PTINs. The fee is designed to recoup the costs to the agency of issuing and maintaining a database of PTINs. As authority to exact the PTIN fee, the IRS relies on the Independent Offices Appropriations Act, which allows federal agencies to charge fees for services in certain conditions.
A group of tax-return preparers filed a class action lawsuit challenging the PTIN fee. They argued that the IRS lacks authority under the Independent Offices Appropriations Act to charge them for obtaining (and renewing) PTINs and that the IRS's decision to charge the fee was arbitrary and capricious. The district court ruled in favor of the preparers, concluding that the IRS lacks statutory authority to charge the fee. The court issued an injunction barring the IRS from charging the PTIN fee and ordered the agency to refund previously collected fees.
We conclude that the IRS acted within its authority under the Independent Offices Appropriations Act in charging tax-return preparers a fee to obtain and renew PTINs. We further conclude that the IRS's decision to charge the fee was not arbitrary and capricious. We thus vacate the judgment of the district court and remand for further proceedings, including an assessment of whether the amount of the PTIN fee unreasonably exceeds the costs to the IRS to issue and maintain PTINs.
I.
A.
The Internal Revenue Code defines a tax-return preparer as "any person who prepares for compensation" a federal income tax return or claim for refund. I.R.C. § 7701(36)(A). The Code establishes no professional constraints on who may act as a tax-return preparer, with the result that preparers range from uncredentialed persons to attorneys and certified public accountants.
See
Internal Revenue Service, Return Preparer Review 8-9 (December 2009), https://www.irs.gov/pub/irsutl/54419l09.pdf. As of 2009, "a majority of U.S. taxpayers ... rel[ied] on tax return preparers to assist them in meeting their federal tax filing obligations."
In 1976, Congress enabled the IRS to require a preparer to list an identifying number on any return she prepared, and Congress specified that the identifying number would be the preparer's social security
*1059
number.
See
Tax Reform Act of 1976, Pub. L. No. 94-455, § 1203(d),
In 1998, Congress, acting out of concern that "inappropriate use might be made of a preparer's social security number," S. Rep. No. 105-174, at 106 (1998), allowed the IRS to permit or require preparers to list a different identifying number on returns they prepared. I.R.C. § 6109(a), (d) ;
see
Internal Revenue Service Restructuring and Reform Act of 1998, Pub. L. No. 105-206, § 3710,
By 2009, the IRS had become concerned that many taxpayers were being "poorly served by some tax return preparers" due to preparers' inadequate education and training as well as deficiencies in the agency's compliance regime. Return Preparer Review 6;
see
First
, the IRS sought to establish a credentialing and registration regime for tax-return preparers. It did so by requiring otherwise uncredentialed preparers-that is, preparers who are neither attorneys nor certified public accountants-to become "registered tax return preparers." Regulations Governing Practice Before the Internal Revenue Service,
Second
, the IRS required preparers to obtain a PTIN and renew it annually. Furnishing Identifying Number of Tax Return Preparer,
Third
, the IRS decided it would charge tax-return preparers a fee of roughly $50 (plus a vendor fee) to obtain and renew a PTIN. The agency explained the fee would cover the costs of "the development and maintenance of the IRS information technology system" associated with the PTINs, as well as the costs of "the personnel, administrative, and management support needed to evaluate and address tax compliance issues, investigate and address conduct and suitability issues, and otherwise support and enforce the programs that require individuals to apply for or renew a PTIN." User Fees Relating to Enrollment and Preparer Tax Identification Numbers,
B.
A group of tax-return preparers challenged the first set of regulations described above: the registered-tax return *1060 preparer system establishing a registration and credentialing system for preparers. The plaintiffs argued that the IRS lacks authority under the Internal Revenue Code to establish a licensing system for tax-return preparers.
Our court agreed and invalidated the registered tax-return preparer regulations.
Loving v. IRS
,
In 2014, after we issued our decision in Loving , several tax-return preparers initiated the action now before us in this appeal. The preparers challenge the lawfulness of the IRS's assessment of a fee for providing them a PTIN. They argue that the PTIN fee is contrary to the Independent Offices Appropriations Act and is arbitrary and capricious.
While the case was pending before the district court, the IRS reduced the amount of the PTIN fee from $50 to $33 (not including a vendor fee). Preparer Tax Identification Number (PTIN) User Fee Update,
The district court, after certifying a plaintiffs' class of tax-return preparers, granted summary judgment in the preparers' favor in relevant part. The court upheld the IRS's requirement that preparers obtain a PTIN. But the court invalidated the PTIN fee charged by the IRS on the ground that the fee violates the Independent Offices Appropriations Act.
Steele v. United States
,
The court reasoned in part that, for an assessment to qualify as a fee under that Act as opposed to an unauthorized general tax, the assessment must relate to a specific benefit conferred to an identifiable set of users. But here, the court emphasized, essentially any person can obtain a PTIN after
Loving
invalidated the PTIN eligibility criteria, such that the PTIN program, in the court's view, could no longer be said to benefit a particular set of individuals rather than the public in general.
The IRS now appeals.
II.
Before addressing the merits of the IRS's arguments, we first assess whether the district court had jurisdiction over this case. We must assure ourselves of the existence of jurisdiction even though no party argues it is lacking.
See
Steel Co. v. Citizens for a Better Env't
,
The specific question we confront is whether the jurisdictional exhaustion requirement applicable to suits for refunds under the Internal Revenue Code obligated *1061 the tax-return preparers to pursue their claims with the IRS before filing suit in federal court. See I.R.C. § 7422. We conclude that the exhaustion requirement is inapplicable in the circumstances of this case.
The exhaustion provision states that "[n]o suit or proceeding shall be maintained in any court for the recovery of any internal revenue tax alleged to have been erroneously or illegally assessed or collected, or of any penalty claimed to have been collected without authority, or of any sum alleged to have been excessive or in any manner wrongfully collected, until a claim for refund or credit has been duly filed with the Secretary" of the Treasury. I.R.C. § 7422(a). Neither party believes that provision pertains to this case, and their belief is correct.
We understand § 7422(a)'s exhaustion requirement to pertain to actions seeking a refund of any "tax," "penalty," or "sum" collected under the Internal Revenue Code. The PTIN fee, by contrast, was established under the Independent Offices Appropriations Act, a statute that lies outside the Internal Revenue Code and that generally applies to all federal agencies. The tax-return preparers correspondingly bring their claims in this case under the general provisions of the Administrative Procedure Act, not under any refund provision in the Internal Revenue Code.
Our understanding of the scope of § 7422(a)'s exhaustion requirement is grounded in the provision's terms. In cases seeking "recovery of any ... tax alleged to have been erroneously or illegally assessed or collected," the language of the provision limits its application to refund requests involving "internal revenue" taxes,
The conclusion that § 7422(a)'s exhaustion requirement applies only to penalties and sums assessed under the Internal Revenue Code follows from the recognition that the government imposes various taxes pursuant to authority outside the Code.
See
Horizon Coal Corp.
,
Relatedly, § 7422(a)'s exhaustion requirement calls for claims to be presented initially to the "Secretary,"
i.e.
, the Secretary of the Treasury. And it would make little sense to understand Congress to have required payers of penalties and sums unrelated to the Internal Revenue Code (and, in many cases, imposed by entities other than the IRS) to nonetheless
*1062
seek a refund from the Secretary of the Treasury.
See
Horizon Coal Corp.
,
That result coheres with the context and purpose of the provision. With claims challenging the collection of taxes or penalties assessed under the Internal Revenue Code, the IRS can correct any errors through its own administrative processes. But the IRS reports that it has no such administrative process to examine the lawfulness of its PTIN fee and to correct any errors associated with collecting that fee. Requiring the tax-return preparers to present their claims first to the IRS thus would neither promote efficient resolution of their claims nor serve § 7422(a)'s goal of "prevent[ing] surprise" and "giv[ing] adequate notice to the Service of the nature of the claim and the specific facts upon which it is predicated, thereby permitting an administrative investigation and determination,"
Computervision Corp. v. United States
,
For those reasons, we conclude that § 7422(a) did not require the tax-return preparers to submit their claims to the IRS before bringing this action in federal court.
III.
On the merits, the tax-return preparers contend that the PTIN fee is unlawful for two distinct reasons. First, they argue (and the district court agreed) that the Independent Offices Appropriations Act does not provide statutory authority for the fee. Second, they contend that the IRS's decision to impose the fee was arbitrary and capricious. We disagree on both counts.
A.
We first consider whether the IRS had authority under the Independent Offices Appropriations Act to charge tax-return preparers a fee to obtain and renew a PTIN. The Independent Offices Appropriations Act helps federal agencies recover the costs of services provided to beneficiaries.
See
Nat'l Cable Tel. Ass'n, Inc. v. United States
,
The Supreme Court considered the Act in companion decisions issued on the same day in 1974.
Fed. Power Comm'n v. New England Power Co.
,
The Act, that is, enables an agency to impose a fee only for "a service that confers a specific benefit upon an identifiable beneficiary."
Engine Mfrs. Ass'n v. EPA
,
1.
We first assess whether the IRS provides a service in exchange for the PTIN fee. We conclude it does: the service of providing tax-return preparers a PTIN. In particular, the IRS generates a unique identifying number for each tax-return preparer and maintains a database of those PTINs, enabling preparers to use those numbers in place of their social security numbers on tax returns. The IRS devotes personnel and resources to managing the PTIN application and renewal process and developing and maintaining the database of PTINs. The provision of a PTIN, and the associated functions, constitute the provision of a service.
The tax-return preparers question how robust a service the IRS undertakes when it provides them a PTIN. As they point out, before our decision in
Loving
invalidated the registered tax-return preparer regulations, the activities the IRS undertook in connection with PTINs were more substantial. That now-invalidated regime called for the agency to administer competency tests and continuing-education requirements for preparers.
Those functions, although a slimmed-down version of the PTIN-related services afforded by the agency before
Loving
, still constitute the provision of a service. To the extent the tax-return preparers believe that the amount of the PTIN fee is out of step with the narrowed scope of remaining PTIN-related functions, those concerns pertain to the reasonableness of the fee, not to whether a fee can be assessed in the first place.
See
Seafarers
,
2.
Having determined that the IRS provides a service-the provision of a PTIN-in exchange for the challenged fee, we next consider whether that service affords a specific benefit. We conclude it does: the PTIN helps protect tax-return preparers' identities by allowing them to list a number on returns other than their social security number.
The service provided in exchange for a fee assessed under the Independent Offices Appropriations Act must confer a "specific benefit" on the charged party,
Engine Mfrs. Ass'n
,
In contending that the "specific benefit" requirement is met here, the IRS reasons in part that agency regulations require tax-return preparers to obtain a PTIN in order to prepare tax returns for compensation,
*1064
and "[t]he ability to prepare tax returns ... for compensation is a special benefit."
We need not resolve whether satisfying the agency-imposed requirement to obtain a PTIN, standing alone, could qualify as a specific benefit for which the agency may levy a fee. That is because the PTIN requirement is supported by an additional justification advanced by the IRS, one that we find adequate to support the assessment of a PTIN fee: the protection of the confidentiality of tax-return preparers' social security numbers.
See
75 Fed. Reg. at 60,309 ;
We thus can rest on the confidentiality-protection rationale alone as conferring a specific benefit for which a PTIN fee may be assessed. The confidentiality advantages associated with the PTIN requirement readily qualify as a specific benefit: without protection of their social security numbers, preparers would face greater risks of identity theft.
The tax-return preparers argue that the IRS cannot rely on the protection of confidential information as a benefit justifying the PTIN fee. They reason that the agency did not specifically invoke the confidentiality concern when it issued the PTIN regulation and thus may not lean on that justification now.
See
SEC v. Chenery Corp.
,
The IRS's concern with maintaining the confidentiality of preparers' social security numbers runs throughout the regulatory history of the PTIN requirement and fee. When proposing the PTIN regulations in 2010, the IRS decided to require all tax-return preparers to use a single identifying number so that it could "better collect and track data on ... preparers." User Fees Relating to Enrollment and Preparer Tax Identification Numbers,
*1065
In opting to require the use of PTINs in 2010, the IRS explained that they provide "an alternative to using the tax return preparers' social security numbers."
The tax-return preparers submit that those various statements by the IRS should not count because they appear in the regulatory commentary addressed to the agency's underlying requirement that preparers obtain a PTIN, not in the agency's explanation of the
fee
for providing a PTIN. But the IRS noted "the identity protection currently provided by PTINs" in the portion of the 2010 regulatory commentary addressed to the PTIN fee, not the portion generally discussing the PTIN requirement.
See
75 Fed. Reg. at 60,318. And in any event, the IRS's explanation of the PTIN requirement bears directly on the specific benefit conferred in exchange for the PTIN fee. After all, the specific-benefit question concerns what benefit, if any, the
PTIN
affords to preparers. And when the IRS observed that a "benefit[ ]" of the PTIN is that it allows preparers to "provide an identifying number on the return that is not an SSN,"
The tax-return preparers question the extent to which the PTIN requirement in fact helps protect preparers' confidential information. In their view, because the IRS already allowed preparers to omit their social security numbers on the copy of returns provided to the taxpayer, the replacement of social security numbers with PTINs affords no additional protection of preparers' confidential information.
Congress, however, believed otherwise. When Congress in 1998 amended the Internal Revenue Code to allow the IRS to mandate the use of PTINs, the IRS had been allowing preparers to omit their social security numbers from the taxpayers' returns for over twenty years.
See
Rev. Rul. 78-317, 1978-
Nor did the option to omit social security numbers on the taxpayer's copy of a return mitigate
preparers
' concerns about the exposure of their confidential information. After the IRS in 2010 proposed mandating the use of PTINs, Furnishing Identifying Number of Tax Return Preparer,
The tax-return preparers next argue that, even if confidentiality concerns could justify assessing a fee for initially providing a PTIN, those concerns cannot justify the IRS's fee to renew that number annually. We are unpersuaded. The IRS not only provides a PTIN upon an initial application but also maintains a database that allows preparers to continue using their PTINs in subsequent years. The renewal fee, then, pertains to the agency's continuing efforts in that regard.
To be sure, the tax-return preparers might question whether the amount of the renewal fee bears an adequate relationship to the continuing costs incurred by the IRS to maintain the PTIN database. But those concerns pertain to the amount of the fee, not the antecedent question of whether the fee generally lies within the IRS's statutory authority under the Independent Offices Appropriations Act. On remand, the district court is free to consider arguments concerning the alleged excessiveness of the fee, including whether the renewal fee is "reasonably related" to the "costs which the agency actually incurs" in providing the service,
Nat'l Cable Television Ass'n
,
3.
Finally, we address whether the IRS provides the service and associated benefit-
i.e.
, the provision of PTINs and the resulting protection of confidential personal information-to "identifiable recipients" rather than to the public at large.
Seafarers
,
The tax-return preparers submit that, because essentially anyone can obtain a PTIN after our decision in Loving , the service and benefit associated with the PTIN extend to the public at large rather than only to specific, identifiable recipients. It does not matter, though, that the service and benefit are theoretically available to the general public. What matters is that the service is provided to, and the corresponding benefit is received by, the specific group of persons who in fact pay the fee.
That understanding draws support from the Supreme Court's identification of passports as an example of a service for which an agency can appropriately charge a fee under the Act.
See
New England Power
, 415 U.S. at 349 n.3,
In sum, the IRS acted within its statutory authority under the Independent Offices Appropriations Act in charging tax-return preparers a fee to obtain and renew PTINs.
B.
We next address whether the IRS's decision to assess a PTIN fee was arbitrary and capricious.
See
The tax-return preparers principally contend that the IRS's account of its reasons for imposing a PTIN fee does not survive our decision in Loving . In the preparers' view, the IRS provided no reasoned justification for the fee separate from justifications that can no longer support the fee after Loving . The preparers emphasize that the 2010 regulations originally establishing the PTIN fee stated that the fee would pay for the registered tax-return preparer program, which Loving later invalidated. See 75 Fed. Reg. at 43,111.
We conclude that the IRS sufficiently rooted its decision to assess a PTIN fee in justifications independent of those rejected in
Loving
. When the IRS reissued the PTIN fee regulations after
Loving
, it explained that PTINs would benefit preparers by protecting their confidential information and would improve tax compliance and administration.
With specific regard to assessing a fee for providing a PTIN, the IRS explained that generating PTINs and maintaining a database of PTINs cost substantial sums, and that, in its view, those costs were more appropriately recouped from preparers who obtain a PTIN than from the general public.
See
It is true that the IRS's accounting in the regulatory materials of the services paid for by the PTIN fee generally describes certain functions that, depending on their precise scope, could be seen to raise questions about whether they range beyond the IRS's authority after
Loving
-
e.g.
, "background checks," "professional designation checks," and "compliance and IRS complaint activities."
*1068
The tax-return preparers' concerns that the justifications for the PTIN fee might encompass functions deemed in Loving to fall outside the IRS's regulatory authority can be addressed on remand, when the district court examines whether the amount of the fee is reasonable and consistent with the Independent Offices Appropriations Act. But aside from questions to be considered on remand about whether the amount of the PTIN fee impermissibly encompasses functions falling outside the IRS's statutory authority, the IRS's decision to charge a fee at all was adequately grounded in services lying within its authority, and thus was not arbitrary and capricious.
* * * * *
For the foregoing reasons, we vacate the judgment of the district court and remand the case for further proceedings.
It is so ordered.
Reference
- Full Case Name
- Brittany MONTROIS, Class of More Than 700,000 Similarly Situated Individuals and Businesses, Et Al., Appellees v. UNITED STATES of America, Appellant
- Cited By
- 14 cases
- Status
- Published