Siler v. Envtl. Prot. Agency
Opinion
The Environmental Protection Agency removed Mr. Matthew Siler from his position *1294 following an administrative investigation. On appeal to the Merit Systems Protection Board, the Board sustained the agency's attorney-client privilege claim as to certain draft documents related to Mr. Siler's removal, found in favor of the EPA on Mr. Siler's whistleblower defense, and ultimately affirmed the EPA's decision to remove Mr. Siler.
Mr. Siler argues that the Board erred by finding the draft documents privileged and that it misapplied the law concerning his whistleblower defense. Because we agree, we vacate the Board's decision and remand this case.
BACKGROUND
Mr. Siler's Original AK, Inc.
From 1997 to 2016, Mr. Siler served as an EPA Special Agent in the agency's criminal investigation division (CID), a subdivision of its Office of Criminal Enforcement, Forensics, and Training (OCEFT). As a special agent, Mr. Siler investigated criminal violations of environmental law.
While at the EPA, Mr. Siler also operated a personal business, Original AK, Inc., through which he sold military collectibles and firearms. J.A. 1490-91. Though EPA regulations require employees to disclose all outside businesses, Mr. Siler admits that he failed to report his involvement with Original AK. See J.A. 622-35 ("Absolutely I filled out the form wrong ...."). Mr. Siler also admits that he used his government computer for this personal business, violating EPA rules. See J.A. 350, 635-48 ("I should not have used my ... government computer for these transactions.").
A 2014 incident brought Original AK and these rule violations to the EPA's attention. As part of his Original AK business, Mr. Siler had obtained AK-47 part kits and contracted for the kits to be assembled into operational rifles. J.A. 399-400, 656-62. After becoming dissatisfied with his contractor's work, Mr. Siler decided to recover the part kits. He drove to the contractor's workshop, retook the parts, and loaded them into a rented van. J.A. 400-02, 675-81. Mr. Siler then drove towards home. J.A. 1877-80. Tired from his trip, he parked his van, still loaded with the rifle parts, in EPA parking rather than his personal storage facility. Id.
Shortly after he retrieved the part kits, Mr. Siler received an email from the contractor itemizing costs. J.A. 226-27. Mr. Siler responded, demanding the return of almost all of his deposit and stating "there are severe criminal and civil penalties for your actions .... I am fully prepared to turn my evidence of these firearms offenses over to the proper authorities ... should you elect not to return my money." J.A. 412-14. Mr. Siler later admitted that he had tried to intimidate the contractor and had intentionally used "scary" language. J.A. 687-89, 1947. He affirmed that, though the contractor had violated gun laws, Mr. Siler did not intend to report those violations if the contractor returned his money. See J.A. 687-88.
On receipt of Mr. Siler's email, in May 2014, the contractor promptly filed a complaint with the Bureau of Alcohol, Tobacco, Firearms and Explosives. J.A. 419. The EPA placed Mr. Siler on administrative leave while the Office of the Inspector General (OIG) investigated. OIG cleared Mr. Siler of criminal charges in January 2015. See J.A. 393-98. It then transmitted its report to OCEFT Director Henry Barnet for "administrative review and any action deemed appropriate," and Mr. Siler returned to work on light duty. J.A. 396.
In June 2015, Mr. Siler was still on light duty. J.A. 1895, 1969-71. He was not operating as a special agent, and he did not have access to his badge or his service weapon. His supervisor, Assistant Special *1295 Agent in Charge (ASAC) Justin Oesterreich, offered encouragement, however, telling Mr. Siler things "looked good" for an eventual return to full duty based on his conversations with EPA leaders. See J.A. 1895-96, 1970-72.
Mr. Siler's Protected Disclosures
In late June 2015, shortly after Mr. Siler learned things "looked good" for him, Mr. Siler became involved in an investigation into his second-line supervisor, Special Agent in Charge (SAC) Randall Ashe.
SAC Ashe's conduct had previously been questioned. In 2010, an employee accused SAC Ashe of using threatening language and reporting for duty under the influence of alcohol. J.A. 1318. Though the subsequent investigation found "the evidence d[id] not substantiate misconduct that require[d] disciplinary action," id. , SAC Ashe admitted to using sexually inappropriate language, and was warned that such "offensive language, demeaning to women ... will not be tolerated," id.
In 2014, SAC Ashe was again accused of conduct unbecoming a supervisor. J.A. 1302-06. The EPA's investigation substantiated eight separate specifications underlying that charge. J.A. 1303, 1320. Among other things, it found that SAC Ashe had made inappropriate sexual comments and had inappropriately touched a female subordinate. J.A. 1303. On July 28, 2015, then-CID Director Douglas Parker recommended a thirty-day suspension as a penalty. J.A. 1302. OCEFT Director Barnet ultimately mitigated that penalty and suspended SAC Ashe for fourteen days beginning in November 2015. J.A. 1319-21.
While the agency was considering the appropriate sanction for SAC Ashe, he was still in the office. On June 15, 2015, SAC Ashe touched a female employee on the shoulder and commented on her appearance. J.A. 1349-51, 1447-48. He acted oddly, miming hitting Mr. Siler with a box, see J.A. 1448, 1454-56, and Mr. Siler observed SAC Ashe asleep at his desk during work, see J.A. 1454-56, 1955-57. Concerned, an employee alerted ASAC Oesterreich of SAC Ashe's behavior.
ASAC Oesterreich interviewed those in the Office who had witnessed SAC Ashe's behavior, including Mr. Siler. J.A. 1447-59. Mr. Siler expressed fear of retaliation but reluctantly stated that SAC Ashe had been sleeping at his desk and had smelled of alcohol while on duty. See J.A. 1454-56, 1381-82. Others testified similarly, and one of Mr. Siler's co-workers provided a photograph Mr. Siler had taken of SAC Ashe asleep at his desk. J.A. 1346, 1447-59, 1955-57. Mr. Siler himself had deleted the photo "when he realized [it] was becoming an issue." J.A. 1456.
On July 2, 2015, ASAC Oesterreich transmitted his report, including Mr. Siler's statements, to agency leadership. J.A. 1446-59. Another investigation into SAC Ashe followed. See J.A. 978-80. During that investigation, SAC Ashe completed his earlier-ordered 14-day suspension and was instructed to telework. See J.A. 1735-36. In August 2016, after the agency concluded its investigation, CID Director Ted Stanich and OCEFT Director Barnet imposed a 14-day suspension. See J.A. 1313-17, 1360-62. SAC Ashe reached mandatory retirement age and retired prior to serving it. See J.A. 1736-37.
The Administrative Investigation into Mr. Siler
On July 15, 2015, roughly two weeks after receiving Mr. Siler's statement on SAC Ashe from ASAC Oesterreich, agency leadership met and initiated a supplemental administrative investigation into Mr. Siler's Original AK business and his 2014 contractor dispute. See, e.g. , J.A. 1519-21, 1572-80. That administrative investigation concluded that Mr. Siler had (1) engaged *1296 in conduct unbecoming a criminal investigator by threatening a criminal report unless money was refunded to him and by parking his AK-47 parts on EPA property overnight; (2) improperly used his government computer for outside business; and (3) failed to report his outside business. J.A. 417-32; see also J.A. 60-64. On review of the administrative report, CID Director Stanich proposed, and OCEFT Director Barnet agreed, that Mr. Siler, only 11 months shy of eligibility for retirement, should be removed from his position. See J.A. 60-79. Director Barnet ordered Mr. Siler's removal less than two weeks before suspending SAC Ashe. J.A. 70, 1360.
Mr. Siler's Appeal to the Board
A government employee removed from his position may appeal to the Board,
see
Late in discovery, the agency produced undated draft notices of proposed sanctions against Mr. Siler. J.A. 1667, 1932. The drafts identified CID Director Stanich's predecessor, Mr. Parker, who retired before Mr. Siler was removed, as the decision maker, though the agency had previously represented that Mr. Parker was not involved in the decision to terminate Mr. Siler. See J.A. 1898, 1931-32; Oral Arg. at 7:02-9:05, http://oralarguments.cafc.uscourts.gov/default.aspx?fl=2017-2446.mp3. One draft suggested that Mr. Siler should be suspended, and another draft suggested that he should be removed. J.A. 1667, 1932.
Mr. Siler sought the transmittal emails to which these drafts had been attached, and the agency sought to claw back the drafts, claiming attorney-client privilege. See J.A. 1932; Oral Arg. at 9:06-10:00. Though Mr. Siler's discovery requests asked the agency to provide identifying information for any documents withheld on privilege grounds, J.A. 926; see also J.A. 854, the agency produced no privilege log for the drafts. The Administrative Judge (AJ) considered the privilege dispute at a hearing. In colloquy, counsel for the EPA represented that "[w]e don't know who drafted [the drafts]. ... I suspect they were drafted by somebody in the HR department who assumed that Mr. Parker would be the proposing official." J.A. 1674. Based on these representations, the AJ ruled the drafts privileged, describing them as "clearly protected by the attorney-client privilege," and noting "the Agency is not required to produce their draft proposals. ... because we want agencies to be very careful when they decide to ... discipline." J.A. 1939-40.
After the hearing, the AJ affirmed the EPA's removal of Mr. Siler. The AJ found that Mr. Siler qualified as a whistleblower and that his disclosures contributed to his removal, but after considering the factors outlined in
Carr v. Social Security Administration
,
DISCUSSION
We have jurisdiction to review the Board's decisions.
*1297
We may reverse only if the decision is "(1) arbitrary, capricious, an abuse of discretion, or otherwise not in accordance with law; (2) obtained without procedures required by law, rule, or regulation having been followed; or (3) unsupported by substantial evidence."
Cobert v. Miller
,
I
We first consider whether the Board erred in ruling the draft notices of proposed sanctions privileged. At the Board, "[d]iscovery covers any nonprivileged matter that is relevant to the issues involved in the appeal."
In this case, the agency sought to shield the draft proposals from discovery based on attorney-client privilege. The attorney-client privilege protects communications between a client and an attorney "for the purpose of obtaining legal advice or services."
In re Spalding Sports Worldwide, Inc.
,
Here, the EPA made no such showing. It did not produce a privilege log or provide information-such as the documents' authors and recipients-that would have allowed the Board to evaluate whether attorney-client privilege shields the drafts. Indeed, rather than proving that the draft proposals embody confidential attorney communications, the EPA's representations to the Board directly undermine its privilege claim. The agency informed the Board that it "d[id]n't know who drafted" the documents or when, and *1298 it speculated that "they were drafted by somebody in the HR department." J.A. 1674, 1938. Contrary to the government's assertions, see, e.g. , Resp't's Br. 55-56, the record contains no evidence that attorneys prepared-or even saw-these draft proposals. 2
Having failed to show even the most basic aspect of attorney-client privilege-a communication with an attorney-the government's privilege claim fails. And in this case, we cannot say that the Board's refusal to consider the drafts could not have impacted the outcome of Mr. Siler's appeal.
See, e.g.
,
Becker v. Office of Pers. Mgmt.
,
II
We next consider the Board's decision that the EPA would still have removed Mr. Siler had he not engaged in whistleblowing. Whistleblower retaliation is an affirmative defense. Where, as here, the government does not dispute that whistleblowing contributed to the agency's decision to take adverse personnel action against an employee, the agency must prove it would have taken the same action absent the whistleblowing.
See
Carr Factor 3
The
Carr
factors challenge the agency to prove that its employee would have been punished notwithstanding any whistleblowing. Thus,
Carr
factor 3 examines the agency's treatment of non-whistleblower employees accused of similar misconduct.
Carr
,
In considering the other Ashe whistleblowers, the Board erred. The third
Carr
factor looks at "any evidence that the agency takes similar actions against employees who are
not whistleblowers
but who are
otherwise similarly situated
."
Miller v. Dep't of Justice
,
The Board also erred in finding that the third
Carr
factor favored the government. Once a whistleblower shows that his protected disclosures contributed to adverse action against him, the agency bears the burden of showing that it would have acted in the same way even absent any whistleblowing.
We therefore vacate the Board's decision and remand for further consideration of the
Carr
factors. Though we do not disturb the Board's fact findings, on remand, the Board should provide sufficient explanation for its conclusion that SAC Ashe and Mr. Siler may not be meaningfully compared. While the precise wrongdoings by SAC Ashe and Mr. Siler differ, both men engaged in a pattern of offenses and the same deciding official disciplined both men for "conduct unbecoming." We remind the Board that "[d]ifferences in kinds and degrees of conduct between otherwise similarly situated persons within an agency can and should be accounted for to arrive at a well reasoned conclusion regarding
Carr
factor three."
Whitmore v. Dep't of Labor
,
Carr Factor 2
The second
Carr
factor requires the Board to examine any evidence of retaliatory motive on the part of the deciding officials. We have previously explained that both direct and circumstantial evidence may "giv[e] rise to an inference of impermissible
*1300
intent."
Fellhoelter v. Dep't of Agric.
,
Mr. Siler contends that the Board did not sufficiently consider the EPA's treatment of SAC Ashe in determining that "none of the relevant officials ... had a strong motive to retaliate" under
Carr
factor 2. J.A. 27. The Board's decision contains nearly three full pages detailing the evidence it considered in arriving at that conclusion. J.A. 27-29. The Board noted that Mr. Siler had not returned to full duty when he became involved in the Ashe investigation, a fact it found supported testimony that agency officials had concerns about Mr. Siler's actions. J.A. 27. It explained that agency testimony revealed officials considered Mr. Siler's conduct serious, and that although Mr. Siler was told things "looked good" for him, "these comments were made before the ... investigation had further developed the facts." J.A. 27-29. And it further found that no other Ashe whistleblowers faced retaliation and that the EPA ultimately penalized SAC Ashe.
III
Finally, we address the Board's decision that the EPA reasonably removed Mr. Siler. In determining the reasonableness of the penalty imposed by an agency, the Board considers the factors outlined in
Douglas v. Veterans Administration
,
Our decision on Mr. Siler's privilege and
Carr
factor challenges counsels this result. If on remand, with a proper assessment of the
Carr
factors, the Board concludes the agency would not have removed Mr. Siler absent his protected disclosures, the Board must order corrective action and the agency's removal may not stand, notwithstanding the Board's
Douglas
analysis.
See
CONCLUSION
Having found the parties' remaining arguments unpersuasive, we vacate the Board's decision and remand for further proceedings consistent with this opinion.
VACATED AND REMANDED
COSTS
Costs to Petitioner.
Moreover, in this case, Mr. Siler sought discovery regarding "information necessary to adjudicate the propriety of" any privilege claim. J.A. 926; see also J.A. 854. The EPA did not object to this instruction. J.A. 857-76.
The government's unyielding defense of this baseless position troubles the court. In its brief, the government repeatedly represented that EPA attorneys prepared the draft proposals, citing portions of the record that plainly do not support that contention. See, e.g. , Resp't's Br. 27, 30, 55, 56, 58. At oral argument, the government remained unable to support its position with any record evidence and, unsurprisingly, could not align its position with the actual record evidence-namely, that the EPA was unable to identify the documents' author and had suggested "somebody in the HR department." J.A. 1674, 1938; Oral Arg. at 19:50-27:03, 33:35-58. But the government nevertheless persisted. We again remind the government that "confessing error is not a sin." Oral Arg. at 27:48-28:12.
Reference
- Full Case Name
- Matthew R. SILER, Petitioner v. ENVIRONMENTAL PROTECTION AGENCY, Respondent
- Cited By
- 67 cases
- Status
- Published